Form DTI-0042.02 "Acceptable Use Policy Acknowledgment Statement" - Delaware

What Is Form DTI-0042.02?

This is a legal form that was released by the Delaware Department of Technology and Information - a government authority operating within Delaware. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on September 18, 2017;
  • The latest edition provided by the Delaware Department of Technology and Information;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a printable version of Form DTI-0042.02 by clicking the link below or browse more documents and templates provided by the Delaware Department of Technology and Information.

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Download Form DTI-0042.02 "Acceptable Use Policy Acknowledgment Statement" - Delaware

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S
O
D
TATE
F
ELAWARE
DEPARTMENT OF TECHNOLOGY AND INFORMATION
801 Silver Lake Blvd.
Dover, Delaware 19904
Doc Ref Number:
DTI-0042.02
Revision Number: 9
Document Type:
Enterprise Policy
Page: 1 of 14
Policy Title:
Acceptable Use Policy
Synopsis:
Guide Behaviors in Using the State’s Communications and Computer
Systems
Authority:
Title 29, Delaware Code, §9004C - General powers, duties and
functions of DTI “2) Implement statewide and interagency technology
solutions, policies, standards and guidelines as recommended by the
Technology Investment Council on an ongoing basis and the CIO,
including, but not limited to, statewide technology and information
architectures, statewide information technology plans, development
life cycle methodologies, transport facilities, communications
protocols, data and information sharing considerations, the technique
of obtaining grants involving the State's informational resources and
the overall coordination of information technology efforts undertaken
by and between the various State agencies;”
Applicability:
This Policy is applicable to all users of the State of Delaware
communications and computing resources. DTI is an Executive
Branch Agency and has no authority over the customers in Legislative
and Judicial Branches, as well as School Districts, and other Federal
and Local Government entities that use these resources. However, all
users, including these entities, must agree to abide by all policies,
standards promulgated by DTI as a condition of access and continued
use of these resources.
Effective Date:
June 5, 2006
Expiration Date:
None
POC for Changes:
Elayne Starkey, Chief Security Officer
Approval By:
James Collins, Chief Information Officer
Approved On:
September 28, 2015
Review Date:
Sept 18, 2017
“D
T
I
elivering
echnology that
nnovates”
S
O
D
TATE
F
ELAWARE
DEPARTMENT OF TECHNOLOGY AND INFORMATION
801 Silver Lake Blvd.
Dover, Delaware 19904
Doc Ref Number:
DTI-0042.02
Revision Number: 9
Document Type:
Enterprise Policy
Page: 1 of 14
Policy Title:
Acceptable Use Policy
Synopsis:
Guide Behaviors in Using the State’s Communications and Computer
Systems
Authority:
Title 29, Delaware Code, §9004C - General powers, duties and
functions of DTI “2) Implement statewide and interagency technology
solutions, policies, standards and guidelines as recommended by the
Technology Investment Council on an ongoing basis and the CIO,
including, but not limited to, statewide technology and information
architectures, statewide information technology plans, development
life cycle methodologies, transport facilities, communications
protocols, data and information sharing considerations, the technique
of obtaining grants involving the State's informational resources and
the overall coordination of information technology efforts undertaken
by and between the various State agencies;”
Applicability:
This Policy is applicable to all users of the State of Delaware
communications and computing resources. DTI is an Executive
Branch Agency and has no authority over the customers in Legislative
and Judicial Branches, as well as School Districts, and other Federal
and Local Government entities that use these resources. However, all
users, including these entities, must agree to abide by all policies,
standards promulgated by DTI as a condition of access and continued
use of these resources.
Effective Date:
June 5, 2006
Expiration Date:
None
POC for Changes:
Elayne Starkey, Chief Security Officer
Approval By:
James Collins, Chief Information Officer
Approved On:
September 28, 2015
Review Date:
Sept 18, 2017
“D
T
I
elivering
echnology that
nnovates”
S
O
D
TATE
F
ELAWARE
DEPARTMENT OF TECHNOLOGY AND INFORMATION
801 Silver Lake Blvd.
Dover, Delaware 19904
Doc Ref Number:
DTI-0042.02
Revision Number: 9
Document Type:
Enterprise Policy
Page: 2 of 14
Policy Title:
Acceptable Use Policy
T
C
ABLE OF
ONTENTS
Section
Page
I.
Policy
2
II.
Definitions
5
III.
Development and Revision History
5
IV.
Approval Signature Block
6
V.
Related Policies and Standards
6
I.
Policy
EXECUTIVE SUMMARY
Technology-based solutions and communication devices are woven into all aspects of our
professional and personal lives. Often, business and individuals have struggled to determine
the appropriate use of technology. This State policy defines the acceptable use of various
technologies in our professional lives in service to the State of Delaware.
PURPOSE
There is an endless array of technology services and products for State organizations to
consume, and the number and type of available options is ever-growing and expanding. It is
not reasonable that this policy keeps pace with frequent technology changes in real time, or
that it can specifically list and address every possible service, product, or use-case scenario.
One goal of this policy is to provide guidance and information as a framework to consider
when making technology-related decisions. Another goal is to provide explicit examples of
choices or actions that are not acceptable. As individuals involved in the affairs of State
government, our jobs must be conducted with integrity, respect, and prudent judgment.
“D
T
I
elivering
echnology that
nnovates”
S
O
D
TATE
F
ELAWARE
DEPARTMENT OF TECHNOLOGY AND INFORMATION
801 Silver Lake Blvd.
Dover, Delaware 19904
Doc Ref Number:
DTI-0042.02
Revision Number: 9
Document Type:
Enterprise Policy
Page: 3 of 14
Policy Title:
Acceptable Use Policy
COMPLIANCE WITH ALL LAWS AND REGULATIONS
All State of Delaware employees must comply with all applicable federal, state and local
laws and government regulations. This includes compliance with agency requirements within
the State organization.
POLICY STATEMENT
1. You are responsible for exercising good judgment regarding appropriate use of State
data and resources (email, web sites, Internet services, etc) in accordance with State
policies, standards, and guidelines. The State uses internet content management tools
designed to restrict access to unauthorized internet sites. However, while these tools
limit prohibited usage, sites that violate acceptable use remain accessible and users
must therefore remain vigilant when using the Internet. Alternatively, agencies with
business requirements to use filtered sites may request that access. Appendix C includes
website categories typically blocked and the process for requesting changes. State of
Delaware data or resources may not be used for any unlawful or prohibited purpose.
State resources may not be used for personal or inappropriate use, nor for pursuing
activities not specifically identified as work required except as noted under Personal Use
in Appendix A. Also, Appendix A has a non-exclusive list of specific activities that are
prohibited.
2. You must ensure through practice or technical means that non-public information
remains within the control of State at all times. Conducting State business that results in
the inappropriate release of data or the storage of non-public State information on
personal or non-State controlled environments, including devices maintained by a third
party with whom the State of Delaware does not have a contractual agreement, is
prohibited. This also specifically prohibits the use of an e-mail account that is not
provided by the State of Delaware or its customer and partners, for government
business. Appendix A has additional details.
3. You are responsible for ensuring secure practices are utilized when conducting business
with or on behalf of the State. Personally owned devices, when interacting with or for
the State, are considered on temporary duty assignment to the State for the duration of
the activity. The State retains the right to access any State records or materials
developed for State use even on personally owned devices. In that regard, both
personally owned devices (smart phones, tablets, home computers, etc.) and State
“D
T
I
elivering
echnology that
nnovates”
S
O
D
TATE
F
ELAWARE
DEPARTMENT OF TECHNOLOGY AND INFORMATION
801 Silver Lake Blvd.
Dover, Delaware 19904
Doc Ref Number:
DTI-0042.02
Revision Number: 9
Document Type:
Enterprise Policy
Page: 4 of 14
Policy Title:
Acceptable Use Policy
owned devices are mandated to comply with State security policies and practices.
Appendix A has more details.
Examples include the comprehensive use of:
Strong Passwords
Encryption for data, both stored and transmitted
Anti-virus
4. You acknowledge and understand that all uses of the State’s resources is subject to
monitoring and there is no right to privacy when using State resources. Appendix B has
more information related to monitoring.
5. Each network user is required to read and understand this policy and sign the
appropriate acknowledgement statement. Each organization must have their staff
review this policy annually. The signed acknowledgement statement must be
maintained by each organization. Network users, who do not sign the Acceptable Use
Policy Acknowledgement Statement, will be denied access to the State’s
Communications and Computer Systems.
6. State information and records could be subject to the
Freedom of Information
Act.
IMPLEMENTATION RESPONSIBILITY
DTI and/or the organization’s technical staff will implement this policy during the course of
normal business activities, including business case review, architectural review, project
execution and the design, development, or support of systems.
ENFORCEMENT and WAIVER
DTI will enforce this policy during the course of normal business activities, including
business case and architectural review of proposed projects and during the design,
development, or support of systems. This policy may also be enforced by others during the
course of their normal business activities, including audits and design reviews.
“D
T
I
elivering
echnology that
nnovates”
S
O
D
TATE
F
ELAWARE
DEPARTMENT OF TECHNOLOGY AND INFORMATION
801 Silver Lake Blvd.
Dover, Delaware 19904
Doc Ref Number:
DTI-0042.02
Revision Number: 9
Document Type:
Enterprise Policy
Page: 5 of 14
Policy Title:
Acceptable Use Policy
If there is ambiguity or confusion regarding any part of this policy, contact your supervisor
or Agency/School District or Affiliate IRM. Agency/School District or Affiliate IRM’s can
contract DTI by sending an email to
eSecurity@state.de.us
II. Definitions
State Communications and Computer Systems – State of Delaware communications
and computer systems are any equipment, hardware, software or networks (including
wireless networks) owned, provided or used by or on behalf of State of Delaware that
store or transmit voice or non-voice data. This includes telephones, cellular/wireless
telephones, voice mail, computers, e-mail, facsimiles, pagers, and State Intranet or
Internet access (including when accessed through personal computers).
III. Development and Revision History
Initial version established April 15, 2003.
Corrected hyperlinks, reference to the Merit rules, and CRS title change on August 8, 2005.
First reformatted version established July 31, 2006.
Revised version published on May 22, 2007.
Updated acknowledgement statement on September 17, 2007.
Clarified the requirement to sign the Acknowledgement statement in Appendix 1 on
September 5, 2008.
Add FOIA and social media topics on July 1, 2009.
Add mobile device topic plus reformatting on January 5, 2012
Add revised language related to DropBox on June 3, 2013
Added language for Internet Content Filtering on January 2, 2015
Added language for unprofessional messages or images on May 26, 2015
Added language for FTI and social media on 9/28/2015
Refreshed as per sponsor 09/15/2017
Added COMPLIANCE WITH ALL LAWS AND REGULATIONS statement
Added FOIA statement
Added further detail/clarification to prohibited email activities
Added further detail/clarification to use of State resources
Added Cloud File Sharing to Internet Content Filtering
Updated Internet Content Filtering with request for exceptions instructions
“D
T
I
elivering
echnology that
nnovates”