DD Form 250 "Material Inspection and Receiving Report"

What Is DD Form 250?

DD Form 250, Material Inspection and Receiving Report, is a form used for documenting the inspection, acceptance, receipt, and delivery of services or a product. It can be used to provide evidence of government contract quality assurance or acceptance at the destination or as a packing list. The report - sometimes incorrectly referred to as DA Form 250 - is released by the U.S. Department of Defense (DoD) and was last updated on August 1, 2000.

Download the latest DD Form 250 fillable version through the link below or find it on the Executive Services Directorate website.

The DD 250 Form can also serve as commercial invoice support or as a contractor invoice, but it cannot be used as an invoice alone. Contractors are responsible for filing the form - the only exception is subcontractors shipping items directly to the U.S. Government.

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How to Fill Out DD Form 250?

The form is made up of a single page with filing guidelines provided separately. DD Form 250 instructions are as follows:

  1. All dates in DD 250 must be entered in nine-digit format. The nine-digit date format begins with the four digits for the year, followed by a three-digit alphabetic month abbreviation and two digits for the date. All addresses must include the name, street address, city, state, and ZIP code.
  2. Block 1 is for the procurement instrument identification (contract) number and order number. Block 2 requires the shipment number. The date of shipping should be entered in Block 3.
  3. "B/L" in Block 4 stands for "Bill of Lading" and requires entering the number of the commercial or governmental bill of lading. "TCN" stands for "Transportation Control Number."
  4. If a discount takes place, it should be entered in percentages in Block 5. Block 6 is for the invoice number and actual or estimated date of invoice submission.
  5. The number of the page and the total number of pages used with one shipment must be entered in Block 7. Block 8 ("Acceptance Point") requires an (S) for "origin" and a (D) for "destination."
  6. Block 9 is for providing the code and address of the contractor. Block 10 requires the code and address of the contract administration office.
  7. Block 11 is intended for the address of the original location. If that address matches the information in Block 9, enter "see Block 9."
  8. Block 12 requires providing the code and address of the payment office. The code and address from the shipping instructions of the contract should be entered in Block 13.
  9. A three-character project code (if provided) is entered in Block 14. The code and address from the contract or shipping instructions must be entered there as well.
  10. The next chart is used for describing the shipment. The item numbers are entered in Column 15. Stock numbers, part numbers, or a description of the items go in Column 16. Column 17 is for the quantities shipped or quantities received. Column 18 is for providing the abbreviation of unit measure as indicated in the contract. Column 19 is the unit price. Column 20 is for entering the extended amount when a unit price is specified in Column 19.
  11. Blocks 21 and 22 are filed by an authorized representative of the receiving activity. They require the date of arrival, the printed, typed or stamped name of the representative with their title, mailing address, and commercial telephone.
  12. Block 23 can be used by the contractor to provide additional information.

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OMB No. 0704-0248
MATERIAL INSPECTION AND RECEIVING REPORT
OMB approval expires:
20240131
The public reporting burden for this collection of information is estimated to average 3 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining
the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the
burden, to the Department of Defense, Washington Headquarters Services, at whs.mc-alex.esd.mbx.dd-dod- formationcollections@mail.mil. Respondents should be aware that notwithstanding any other provision of
law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE ABOVE ORGANIZATION.
SEND THIS FORM IN ACCORDANCE WITH THE INSTRUCTIONS CONTAINED IN THE DFARS, APPENDIX F-401.
1. PROCUREMENT INSTRUMENT IDENTIFICATION
2. SHIPMENT NO. 3. DATE SHIPPED
4. B/L
ORDER NO.
(CONTRACT) NO.
(YYYYMMDD)
TCN
5. DISCOUNT TERMS
6. INVOICE NO. DATE(YYYYMMDD)
8. ACCEPTANCE POINT
7. PAGE
OF
CODE :
CODE :
9. PRIME CONTRACTOR
10. ADMINISTERED BY
CODE :
FOB:
CODE :
11. SHIPPED FROM (If other than 9)
12. PAYMENT WILL BE MADE BY
CODE :
CODE :
13. SHIPPED TO
14. MARKED FOR
15.
16. STOCK/PART NUMBER AND DESCRIPTION
17. QUANTITY
18.
19.
20.
ITEM NO.
SHIPPED/RECEIVED*
UNIT
UNIT PRICE
AMOUNT
(Indicate number of shipping containers - type of container - container number.)
21. CONTRACT QUALITY ASSURANCE
22. RECEIVER'S USE
a. ORIGIN
b. DESTINATION
Quantities shown in column 17 were received in apparent
good condition except as noted.
CQA
ACCEPTANCE of listed items
CQA
ACCEPTANCE of listed items
has been made by me or under my supervision and
has been made by me or under my supervision and
they conform to contract, except as noted herein or
they conform to contract, except as noted herein or
SIGNATURE OF AUTHORIZED
DATE (YYYYMMDD)
on supporting documents.
on supporting documents.
GOVERNMENT REPRESENTATIVE
TYPED NAME:
SIGNATURE OF AUTHORIZED
SIGNATURE OF AUTHORIZED
TITLE:
DATE (YYYYMMDD)
DATE (YYYYMMDD)
GOVERNMENT REPRESENTATIVE
GOVERNMENT REPRESENTATIVE
MAILING ADDRESS:
TYPED NAME:
TYPED NAME:
TITLE:
TITLE:
MAILING ADDRESS:
MAILING ADDRESS:
COMMERCIAL
TELEPHONE NUMBER:
* If quantity received by the Government is the same as
quantity shipped, indicate by (X) mark; if different, enter
COMMERCIAL
COMMERCIAL
actual quantity received below quantity shipped and encircle.
TELEPHONE NUMBER:
TELEPHONE NUMBER:
23. CONTRACTOR USE ONLY
DD FORM 250, AUG 2000
Page
of
PREVIOUS EDITION IS OBSOLETE.
Reset Form
OMB No. 0704-0248
MATERIAL INSPECTION AND RECEIVING REPORT
OMB approval expires:
20240131
The public reporting burden for this collection of information is estimated to average 3 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining
the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the
burden, to the Department of Defense, Washington Headquarters Services, at whs.mc-alex.esd.mbx.dd-dod- formationcollections@mail.mil. Respondents should be aware that notwithstanding any other provision of
law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE ABOVE ORGANIZATION.
SEND THIS FORM IN ACCORDANCE WITH THE INSTRUCTIONS CONTAINED IN THE DFARS, APPENDIX F-401.
1. PROCUREMENT INSTRUMENT IDENTIFICATION
2. SHIPMENT NO. 3. DATE SHIPPED
4. B/L
ORDER NO.
(CONTRACT) NO.
(YYYYMMDD)
TCN
5. DISCOUNT TERMS
6. INVOICE NO. DATE(YYYYMMDD)
8. ACCEPTANCE POINT
7. PAGE
OF
CODE :
CODE :
9. PRIME CONTRACTOR
10. ADMINISTERED BY
CODE :
FOB:
CODE :
11. SHIPPED FROM (If other than 9)
12. PAYMENT WILL BE MADE BY
CODE :
CODE :
13. SHIPPED TO
14. MARKED FOR
15.
16. STOCK/PART NUMBER AND DESCRIPTION
17. QUANTITY
18.
19.
20.
ITEM NO.
SHIPPED/RECEIVED*
UNIT
UNIT PRICE
AMOUNT
(Indicate number of shipping containers - type of container - container number.)
21. CONTRACT QUALITY ASSURANCE
22. RECEIVER'S USE
a. ORIGIN
b. DESTINATION
Quantities shown in column 17 were received in apparent
good condition except as noted.
CQA
ACCEPTANCE of listed items
CQA
ACCEPTANCE of listed items
has been made by me or under my supervision and
has been made by me or under my supervision and
they conform to contract, except as noted herein or
they conform to contract, except as noted herein or
SIGNATURE OF AUTHORIZED
DATE (YYYYMMDD)
on supporting documents.
on supporting documents.
GOVERNMENT REPRESENTATIVE
TYPED NAME:
SIGNATURE OF AUTHORIZED
SIGNATURE OF AUTHORIZED
TITLE:
DATE (YYYYMMDD)
DATE (YYYYMMDD)
GOVERNMENT REPRESENTATIVE
GOVERNMENT REPRESENTATIVE
MAILING ADDRESS:
TYPED NAME:
TYPED NAME:
TITLE:
TITLE:
MAILING ADDRESS:
MAILING ADDRESS:
COMMERCIAL
TELEPHONE NUMBER:
* If quantity received by the Government is the same as
quantity shipped, indicate by (X) mark; if different, enter
COMMERCIAL
COMMERCIAL
actual quantity received below quantity shipped and encircle.
TELEPHONE NUMBER:
TELEPHONE NUMBER:
23. CONTRACTOR USE ONLY
DD FORM 250, AUG 2000
Page
of
PREVIOUS EDITION IS OBSOLETE.
Reset Form