Group Attendance Log - Virginia

Group Attendance Log is a legal document that was released by the Virginia Department of Health Professions - a government authority operating within Virginia.

FAQ

Q: Who is required to keep an attendance log in Virginia?A: In Virginia, group leaders or administrators of any group or organization that provides care or instruction for children are required to keep an attendance log.

Q: What is the purpose of the attendance log?A: The attendance log is used to track the attendance of children in group settings and ensure their safety and well-being.

Q: What information should be recorded in the attendance log?A: The attendance log should include the name of each child, their date of birth, the date and time of arrival and departure, and the signature of the person dropping off or picking up the child.

Q: How long should attendance records be kept?A: Attendance records should be kept for at least one year from the date of entry.

Q: Are there any exceptions to the requirement of keeping an attendance log?A: Yes, the requirement does not apply to public or private schools, religiously exempt child day programs, or programs operated less than 5 hours per week.

Q: What are the consequences of not maintaining an attendance log?A: Failure to maintain an attendance log may result in fines or penalties, and could also jeopardize the licensure or approval status of the group or organization.

Q: Can the attendance log be stored electronically?A: Yes, the attendance log can be stored electronically as long as it is easily accessible and can be printed in a hard copy format if necessary.

Q: Can parents or guardians access the attendance log?A: Yes, parents or guardians have the right to review and access the attendance log for their child at any time.