Procurement Cardholder Agreement - Kansas

Procurement Cardholder Agreement is a legal document that was released by the Kansas Department of Administration - a government authority operating within Kansas.

FAQ

Q: What is a procurement card?A: A procurement card is a payment card issued by the government to authorized employees to make purchases on behalf of their organization.

Q: Who can be a procurement cardholder?A: Only authorized employees of the organization can be procurement cardholders.

Q: What are the benefits of using a procurement card?A: Using a procurement card streamlines the purchasing process, reduces paperwork, and allows for faster payment to vendors.

Q: What are the responsibilities of a procurement cardholder?A: Procurement cardholders are responsible for ensuring that purchases are made in accordance with the organization's policies, reviewing and reconciling transactions, and maintaining supporting documentation.

Q: What is the spending limit on a procurement card?A: The spending limit on a procurement card is determined by the organization's policies and the individual cardholder's authorization level.

Q: What should a cardholder do if their card is lost or stolen?A: Cardholders should immediately report lost or stolen cards to the appropriate authority within their organization.

Q: Can a procurement card be used for personal expenses?A: No, a procurement card should only be used for authorized business expenses.

Q: What are the consequences for misuse of a procurement card?A: Misuse of a procurement card can result in disciplinary action, including loss of card privileges, termination of employment, and potential legal consequences.

Q: Can a procurement card be used for cash advances?A: No, procurement cards should not be used for cash advances.

Q: How often should a procurement cardholder reconcile their transactions?A: Procurement cardholders should reconcile their transactions on a monthly basis.