Appendix 23 "Sample Campground Concession Proposal Evaluation Form"

What Is Appendix 23?

This is a legal form that was released by the U.S. Department of Agriculture - U.S. Forest Service and used country-wide. As of today, no separate filing guidelines for the form are provided by the issuing department.

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Appendix 23: Sample Campground Concession

Proposal Evaluation Form

APPLICANT NAME

BID ITEM / COMPLEX:

EVALUATION DATE:

EVALUATORS:

TOTAL OVER ALL POINTS:

STEP 1 - REQUIRED INFORMATION RECEIVED BY FOREST SERVICE

Yes / No - Application Received on time

Yes / No - Operating Proposal Received

Yes / No - Business Plan

A23-1

Appendix 23: Sample Campground Concession

Proposal Evaluation Form

APPLICANT NAME

BID ITEM / COMPLEX:

EVALUATION DATE:

EVALUATORS:

TOTAL OVER ALL POINTS:

STEP 1 - REQUIRED INFORMATION RECEIVED BY FOREST SERVICE

Yes / No - Application Received on time

Yes / No - Operating Proposal Received

Yes / No - Business Plan

A23-1

STEP II - EVALUATION OF OPERATING PROPOSAL AND BUSINESS

PLAN

1. OPERATING PROPOSAL (85 points maximum)

Points awarded based on a subjective rating by consensus of the evaluation team of how well the

proposal meets the Operating Standards and Requirements specified in the Prospectus and

Sample Special Use Permit. The Evaluation Panel will closely examine each applicant's

proposed methods and practices. One measure by which the panel will evaluate an applicant's

proposed methods and practices will be comparison with the past effectiveness of the Operating

Recommendations. For this reason, applicants should emphasize how the specific methods and

practices proposed will meet or exceed the Standards and Requirements, especially if different

from the Operating Recommendations.

Note: The rating will be based on how well, in the judgment of the Evaluation Panel, the

Proposal will meet the Standards and Requirements specified in the Prospectus/Sample Special

Use Permit. Evaluation elements listed here are merely "bullet statements" summarizing key

evaluation items for the convenience of evaluators. Failure to provide required information will

result in a loss of rating points. However, simply providing the required information will not

guarantee any particular score. Scoring will be based on the Panel's evaluation of the

effectiveness of the Proposal in meeting or exceeding Standards and Requirements, and not on

the mere presence of information.

Below Minimum

Meets

Exceeds

A. OPERATING SEASON

Below Minimum

Meets

Exceeds

B. STAFFING



Staffing hours and schedules specified?



Designated representative identified, experience, qualifications, and authority specified?



Number and location of Hosts/Site Managers specified?



Area of responsibility of respective Hosts/Site Managers specified?



Will proposed staffing level be adequate to meet or exceed Meaningful Measures standards

for Health and Cleanliness, Safety and Security, Responsiveness?



Will personnel possess appropriate skills and abilities?



Training program specified?



Employee conduct addressed?



Company policies for reviewing performance/disciplinary action specified?



Uniforms described? Proposed vehicles described?

A23-2

Below Minimum

Meets

Exceeds

C. HEALTH AND

CLEANLINESS



Operating procedures specified for cleaning toilets, sites, and other facilities to meet orexceed

standards?



Method and frequency of garbage handling and removal specified? If new dumpsters, will



pads/screens be provided? All garbage containers animal resistant?



Provision for sewage disposal addressed? Toilet/septic tank pumping frequency specified?



Litter/animal refuse removed within 24 hr.? Graffiti removed within 48 hr.?



Water testing procedures are addressed, meet State and Forest Service standards?



Tools, equipment and supplies to perform tenant maintenance specified?



Location and procedures for storage of equipment, supplies, and hazardous materials addressed?

Below Minimum

Meets

Exceeds

D. SETTING:



Addresses enforcement of site limitations?



Plans/colors will be submitted for approval?



Camp and maintenance area appearance addressed?

Below Minimum

Meets

Exceeds

E. SAFETY AND SECURITY:



Preseason hazard/safety inspection addressed



Procedures specified for preseason preparation to remove hazards and ready the sites for public



use?



Midseason hazard checks and hazard reduction procedures specified?



Postseason closeout and security measures specified



Rules of Use specified



Onsite presence provided? Availability of staff after hours for emergencies specified?



Procedures to obtain visitor compliance with campground regulations and rules of use



are specified?



Procedures for working with County Sheriff, Forest Service LEOs is specified



Employee training for visitor compliance contacts addressed?



Employees trained in first aid/CPR?



Incident reporting procedures specified



Emergency response plan/procedures specified



Communication system specified? Maintenance of communications equipment addressed?

A23-3

Below Minimum

Meets

Exceeds

F. RESPONSIVENESS:



Addresses accessibility issues?



Procedures for soliciting and responding to public comments specified?



Public comment form and system for circulating information to the Forest Service specified?



Proposed information services are specified? Are concessionaire informational brochures or

flyers proposed?



“Good Host” experience and training of employees specified?

Below Minimum

Meets

Exceeds

G. CONDITION OF

FACILITIES:



Completion of annual condition and inventory summary addressed?



Sign plan included, specifying type of signs, quality/materials, proposed messages?



Capabilities to complete Holder M&R work are addressed, including maintenance skills of staff?



Procedures for inspecting and maintaining facilities specified?



Capabilities to complete Government M&R (GT maintenance) projects described?



GT maintenance option (fee credit or collection agreement) specified?



Post-season closeout and security procedures specified?



Procedures for cleanup and repair of off-season site damage, including processing of insurance

claims, addressed

Below Minimum

Meets

Exceeds

H. OTHER PROPOSAL

REQUIREMENTS:



(Use fees are evaluated as a separate item.)

Proposed fee collection system specified?



Accounting system and security controls specified?



Procedures for counting, tracking, and reporting recreation use are specified?



Reservations Plan and procedures are specified?



Special conditions listed in Chapter II are addressed?

TOTAL OPERATING PROPOSAL POINTS:

A23-4

2. BUSINESS PLAN AND BUSINESS EXPERIENCE (70 points maximum)

A. Documentation of business, company, organization; description of

who will perform work.

Clear and current documentation of the business organization,

pts.

corporate structure, evidence of incorporation, names and addresses

of key personnel and affiliates. Specific description of who will

perform the work, including all third-party service providers.

(10 points maximum)

B. Experience: 30 points maximum

Public Service: Experience (public agency or

pts.

private business) managing and providing hosting

or public contact services.

(10 points maximum)

Campground Management and Operation: Experience

pts.

managing and operating public or private campgrounds

and associated Forest-related facilities.

(10 points maximum)

Volume of Business: Experience managing

pts.

a private public service business having a monthly

cash flow (income and expenses) equal to or greater

than that forecast in the applicant’s cash flow analysis

(see Step IIB. above).

(5 points maximum)

Supervision: Experience supervising

pts.

employees located at detached or remote work locations.

(5 points maximum)

C. Performance: 40 points maximum

Overall performance in the work areas specified in the

pts.

Experience element above, as indicated by references

and contacts with past supervisors or administrators of

existing/past permits held.

30 Points

Past business payment history

10 Points

=_____ pts.

TOTAL BUSINESS PLAN/EXPERIENCE POINTS:

A23-5

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Appendix 23 "Sample Campground Concession Proposal Evaluation Form"

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Appendix 23 "Sample Campground Concession Proposal Evaluation Form"

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