Application for Certified Copy of Birth or Death Record - California

This "Application for Certified Copy of Birth or Death Record" is a document issued by the California Department of Public Health specifically for California residents with its latest version released on January 1, 2011.

Download the up-to-date fillable PDF by clicking the link below or find it on the forms website of the California Department of Public Health.

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Vital Records Office
Tel: 408-885-2010
Tel: 408-885-2010
976 Lenzen Ave suite 1300
976 Lenzen Ave suite 1300
Web:
Web:
http://www.sccphd.org/vitalrecords/
http://www.sccphd.org/vitalrecords/
San Jose, CA 95126
Office Hours: M-F 9am – 4pm
(IN-PERSON) APPLICATION FOR CERTIFIED COPY OF BIRTH OR DEATH RECORD
See Instructions on Page 2
SECTION A
Indicate the quantity of each item you would like to purchase, total enclosed, and method of payment.
ITEM
QTY
PRICE
TOTAL
METHOD OF PAYMENT
Birth Certificate
x $19.00
= $
Cash
Death Certificate
x $12.00
= $
Check #_________
Stillbirth Certificate
x $9.00
= $
Money Order
Fetal Death Certificate
x $9.00
= $
TOTAL ENCLOSED
$
SECTION B
Indicate the type of certified copy you are requesting.
Unrestricted Certified Copy of the record identified on the
Informational Certified Copy of the record identified on the
application form. Identification is required.
application form. Skip to Section C.
For an Unrestricted Certified Copy, I am:
A parent or legal guardian of the registrant.
A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in
order to comply with requirements of the Family Code. A certified copy of documentation is required.
Any law enforcement or state or local government representative, who is conducting official business.
A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.
An attorney representing the registrant or the registrant’s estate, or any person or agency empowered by statute or appointed by a court
to act on behalf of the registrant or the registrant’s estate. A certified copy of documentation is required.
Any agent or employee of a funeral establishment ordering certified copies of a death certificate on behalf of their client.
SECTION C
APPLICANT INFORMATION (PLEASE PRINT OR TYPE)
Telephone Number with Area Code, in
Organization Name
case clarification is needed.
First & Last Name
Today’s Date
Address – Number,
Street
City, State & ZIP Code
CERTIFICATE INFORMATION (PLEASE PRINT OR TYPE)
First (Given) Name of Child or Decedent
Middle Name
Last (Family) Name
Sex
Place of Birth (Name of Hospital or Home) OR
City of Death
County of Birth or Death
Date of Birth or Death MO-DY-YR
Mother’s Maiden Name
Name of Father/Parent-First
OFFICE USE ONLY
Local File Number
ID Type
ID #
Staff Initial
Date Run
REV1/2011
Page 1 of 2
Vital Records Office
Tel: 408-885-2010
Tel: 408-885-2010
976 Lenzen Ave suite 1300
976 Lenzen Ave suite 1300
Web:
Web:
http://www.sccphd.org/vitalrecords/
http://www.sccphd.org/vitalrecords/
San Jose, CA 95126
Office Hours: M-F 9am – 4pm
(IN-PERSON) APPLICATION FOR CERTIFIED COPY OF BIRTH OR DEATH RECORD
See Instructions on Page 2
SECTION A
Indicate the quantity of each item you would like to purchase, total enclosed, and method of payment.
ITEM
QTY
PRICE
TOTAL
METHOD OF PAYMENT
Birth Certificate
x $19.00
= $
Cash
Death Certificate
x $12.00
= $
Check #_________
Stillbirth Certificate
x $9.00
= $
Money Order
Fetal Death Certificate
x $9.00
= $
TOTAL ENCLOSED
$
SECTION B
Indicate the type of certified copy you are requesting.
Unrestricted Certified Copy of the record identified on the
Informational Certified Copy of the record identified on the
application form. Identification is required.
application form. Skip to Section C.
For an Unrestricted Certified Copy, I am:
A parent or legal guardian of the registrant.
A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in
order to comply with requirements of the Family Code. A certified copy of documentation is required.
Any law enforcement or state or local government representative, who is conducting official business.
A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.
An attorney representing the registrant or the registrant’s estate, or any person or agency empowered by statute or appointed by a court
to act on behalf of the registrant or the registrant’s estate. A certified copy of documentation is required.
Any agent or employee of a funeral establishment ordering certified copies of a death certificate on behalf of their client.
SECTION C
APPLICANT INFORMATION (PLEASE PRINT OR TYPE)
Telephone Number with Area Code, in
Organization Name
case clarification is needed.
First & Last Name
Today’s Date
Address – Number,
Street
City, State & ZIP Code
CERTIFICATE INFORMATION (PLEASE PRINT OR TYPE)
First (Given) Name of Child or Decedent
Middle Name
Last (Family) Name
Sex
Place of Birth (Name of Hospital or Home) OR
City of Death
County of Birth or Death
Date of Birth or Death MO-DY-YR
Mother’s Maiden Name
Name of Father/Parent-First
OFFICE USE ONLY
Local File Number
ID Type
ID #
Staff Initial
Date Run
REV1/2011
Page 1 of 2
SECTION D
Only to be completed by authorized persons requesting a Certified Copy of a birth or death record.
Not required for Fetal Death Certificates or Stillbirth Certificates.
SWORN STATEMENT
I, ____________________________________, declare under penalty of perjury under the laws of the State of California, that I am an authorized person, as
(Applicant’s Printed Name)
defined in California Health and Safety Code Section 103526 (c), and am eligible to receive an unrestricted certified copy of the birth or death record of the
following individual:
Name of Person Listed on Certificate
My Relationship to Person Listed on Certificate
Subscribed to this _______ day of ______________, 2011, at
__San Jose
_, CA
.
(Day)
(Month)
(City)
(State)
______________________________________________________
(Applicant’s Signature)
STOP! Sign only in the presence of Vital Records staff
IN-PERSON INSTRUCTIONS
INFORMATION: Copies of birth and death certificates are kept at the Santa Clara County Public Health Department for the current year
and one previous year. After this time, copies may be obtained from the Santa Clara County Clerk-Recorder's Office, 70
West Hedding Street, San Jose, CA, 95110, for the same fee(s).
SECTION A:
Indicate the quantity of each item you would like to purchase, total enclosed, and method of payment. Forms of
acceptable payment are cash, personal check, postal or bank money order, made payable to Vital Records Office.
Confidential Information: There is a bottom portion of the birth and fetal death certificate (entitled "Confidential
Information for Public Health Use") which contains confidential personal information (race, occupation, and medical data
- including pregnancy history). It can be included on an authorized copy only when specifically requested by the parent
as listed on the certificate. Because the confidential portion contains very personal information, it is not commonly used
(or needed) for identification, travel, school, or sports-related purposes. If requesting a birth or fetal death certificate that
contains the confidential portion, write “With Confidential Info” on the bottom of the application.
SECTION B:
Indicate the type of certified copy you are requesting, Unrestricted Certified Copy or Informational Certified Copy.
Both documents are certified copies of the original document on file with our office and contain the same information. An
Unrestricted Certified Copy is used to establish the identity of a registrant and can be issued only to authorized
individuals, as listed on Page 1, Section B. All others will be issued an Informational Certified Copy that is not valid to
establish identity. If you would like an Unrestricted Certified Copy, you must indicate your relationship to the registrant.
Identification is required. For court orders, powers of attorney, or other legal documents assigning representation rights, a
certified copy of the documentation is required. If you would like an Informational Copy, skip to Section C.
SECTION C:
Complete the Applicant Information section including Organization Name (if applicable), First and Last Name of Person
Completing the Application, Address, Telephone Number, and Today’s Date.
Complete the Certificate Information section with as much information as possible to identify the record. NOTE: if the
information you furnish is incomplete or inaccurate, it may be impossible to locate the record. If no record of the birth or
death is found, the fee(s) paid will be retained for searching as required by statute and a Certificate of No Public Record
will be issued.
SECTION D:
If you are requesting an Unrestricted Certified Copy, you must swear under penalty of perjury that you are an authorized
person to receive such a copy. Complete the Sworn Statement and sign only in the presence of Vital Records staff.
REV1/2011
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