"Project Closeout Report Template"

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Project Closeout Report
A. General Information
Provide basic information about the project including: Project Title – The proper name used to identify this
project; Project Working Title – The working name or acronym that will be used for the project; Proponent
Secretary – The Secretary to whom the proponent agency is assigned or the Secretary that is sponsoring an
enterprise project; Proponent Agency – The agency that will be responsible for the management of the project;
Prepared by – The person(s) preparing this document; Date/Control Number – The date the report is finalized
and the change or configuration item control number assigned.
Project Title:
Project Working Title:
Proponent
Secretary:
Proponent Agency:
Prepared by:
Date/ Control Number:
B. Project Deliverables
List all Project Deliverables and the date each was accepted by the user. Identify any contingencies or conditions
related to the acceptance.
Deliverable
Date Accepted
Contingencies or Conditions
1
Project Closeout Report
A. General Information
Provide basic information about the project including: Project Title – The proper name used to identify this
project; Project Working Title – The working name or acronym that will be used for the project; Proponent
Secretary – The Secretary to whom the proponent agency is assigned or the Secretary that is sponsoring an
enterprise project; Proponent Agency – The agency that will be responsible for the management of the project;
Prepared by – The person(s) preparing this document; Date/Control Number – The date the report is finalized
and the change or configuration item control number assigned.
Project Title:
Project Working Title:
Proponent
Secretary:
Proponent Agency:
Prepared by:
Date/ Control Number:
B. Project Deliverables
List all Project Deliverables and the date each was accepted by the user. Identify any contingencies or conditions
related to the acceptance.
Deliverable
Date Accepted
Contingencies or Conditions
1
C. Performance Baseline
Document how the project performed against each Performance Goal established in the Project Performance Plan.
Project Business Objective
Performance Goal
Results
2
D. Cost (Budget) Baseline
State the Planned Cost and Funding for the project, as approved in the Initial Cost Baseline and the Project
Charter. State the Actual Cost and Funding at completion. Document and explain all cost and funding variances,
including approved changes to the cost baseline.
Expenditures ($000)
Planned
Actual
Variance
Explanation
Internal Staff Labor
Services
Software Tools
Hardware
Materials and Supplies
Facilities
Telecommunications
Training
Contingency (Risk)
Total
Funding Source ($000)
Planned
Actual
Variance
Explanation
General Fund
Non-General Fund
Federal
Other
Total
3
E. Schedule Baseline
Compare the initial approved schedule baseline against the actual completion dates. Enter the planned start and finish dates from the initial schedule baseline.
Document all actual start, finish dates, and explain any schedule variances, including approved changes to the schedule baseline
Planned
WBS Elements
Planned
Actual
Finish
Actual
Activity or Task
Start Date
Start Date
Date
Finish Date
Variance
Explanation of Variance
4
F. Scope
Document any changes to the Project Scope and their impact on Performance, Cost, or Schedule Baselines.
Scope Change
Impact of Scope Change
5
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