Form STD.645 "Employee Suggestion" - California

What Is Form STD.645?

This is a legal form that was released by the California Department of General Services - a government authority operating within California. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on July 1, 2007;
  • The latest edition provided by the California Department of General Services;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a fillable version of Form STD.645 by clicking the link below or browse more documents and templates provided by the California Department of General Services.

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Download Form STD.645 "Employee Suggestion" - California

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AFTER FIVE DAYS RETURN TO
U.S. POSTAGE
OR INTER­
DEPARTMENTAL
MAIL
IDEAS
PAY
OFF
!
MOISTEN FLAP AND SEAL HERE
BEFORE SEALING BE SURE FORM IS SIGNED
SUGGESTIONS ARE IDEAS TO . . .
DEVISE:
IMPROVE:
ELIMINATE:
New applications
New procedures
Accidents
Fire hazards
Cooperation
Public relations
New designs
New tools
Bottlenecks
Hand operations
Forms
Quality
New equipment
New systems
Breakage
Inventory shortages
Health
Sanitation
New methods
Safety practices
Costs
Red tape
Methods
Tools
Delays
Spoilage
Output of machines
Working conditions
Duplication
Time losses
Property protection
Workmanship
Fatigue
Waste
EMPLOYEE SUGGESTION — STD. 645 (REV. 7/2007) (COVER)
STATE OF CALIFORNIA
Print
Clear
AFTER FIVE DAYS RETURN TO
U.S. POSTAGE
OR INTER­
DEPARTMENTAL
MAIL
IDEAS
PAY
OFF
!
MOISTEN FLAP AND SEAL HERE
BEFORE SEALING BE SURE FORM IS SIGNED
SUGGESTIONS ARE IDEAS TO . . .
DEVISE:
IMPROVE:
ELIMINATE:
New applications
New procedures
Accidents
Fire hazards
Cooperation
Public relations
New designs
New tools
Bottlenecks
Hand operations
Forms
Quality
New equipment
New systems
Breakage
Inventory shortages
Health
Sanitation
New methods
Safety practices
Costs
Red tape
Methods
Tools
Delays
Spoilage
Output of machines
Working conditions
Duplication
Time losses
Property protection
Workmanship
Fatigue
Waste
EMPLOYEE SUGGESTION — STD. 645 (REV. 7/2007) (COVER)
STATE OF CALIFORNIA
DO NOT WRITE IN THIS SPACE
STATE OF CALIFORNIA
EMPLOYEE SUGGESTION
SUGGESTION NUMBER
PLEASE READ INSTRUCTIONS
AND THE PROGRAM RULES ON THE ATTACHED PAGE.
STD. 645 (REV. 7/2007) PAGE 2
Please type or print with pen in black or dark blue ink only, do not use pencil
CHECK ONE: (REFER TO ROUTING INSTRUCTIONS ON OPPOSITE PAGE)
My idea will affect:
Enter name(s) of department(s) below.
One department only
Multiple departments
SUBJECT TITLE–DESCRIPTION IN A FEW WORDS
IF MORE SPACE IS NEEDED, ATTACH ADDITIONAL SHEETS
THE WAY
IT IS
NOW
THE WAY
I SUGGEST
IT SHOULD
BE
WHAT MADE
ME THINK
OF THIS
SUGGESTION
ADVANTAGES
OF
MY IDEA
CIVIL SERVICE TITLE (Please spell out)
EMPLOYEE(S) NAME(S) (Last, first, middle initial)
DEPARTMENT (Include work location address)
EMPLOYEE(S) E-MAIL ADDRESS (Work or Home)
RESIDENCE ADDRESS (Number, street)
PUBLIC NUMBER
OFFICE
(City)
(State)
(ZIP)
POSITION NUMBER
PHONE
CALNET NUMBER
The use by the State of California of my
DATE
IN CONSIDERING MY SUGGESTION (Check one)
SIGNATURE – EACH SUGGESTER
(NOT ACCEPTABLE IF UNSIGNED)
suggestion shall not form the basis of a
YOU MAY DISCLOSE MY NAME
further claim of any nature upon the
State of California by me, my heirs or
DO NOT DISCLOSE MY NAME UNLESS
assigns.
SUGGESTION IS ADOPTED
STATE OF CALIFORNIA
EMPLOYEE SUGGESTION
STD. 645 (REV. 7/2007) PAGE 3
WANT EXTRA CASH?
Submit your suggestion following the instructions below.
Cash awards for adopted suggestions shall not be less than $50 or more than $50,000. Awards of more than $5,000 will be
granted only upon approval by concurrent resolution of the Legislature.
NEED HELP WITH YOUR IDEA?
Your supervisor is always available–it’s still your suggestion and you get full credit. Although you do NOT have to secure
supervisory approval or submit your suggestion through channels, your supervisor may be able to assist you in making your
idea a better one. You may also contact your department’
s Merit Award Administrator for general information.
HOW TO COMPLETE YOUR SUGGESTION
NOTE: A listing of departmental Merit Award Administra­
tors is available from your department’s Merit Award
1. Type or print, using black or dark blue ink, and enter the
Administrator or the State Merit Award Program.
required information in the spaces at the bottom of the
form. Illegible suggestions will be returned. (Your
suggestion must reproduce on copy equipment.)
WHAT HAPPENS TO YOUR SUGGESTION?
2. Use a separate form for each idea.
You will receive an acknowledgement receipt of your
suggestion. The suggestion, if acceptable, will be referred for
3. Indicate whether your idea affects a single department or
evaluation. You will receive periodic updates on the status of
multiple departments.
your suggestion. The complexity of a suggestion or the need for
4. Give a short title which you think will best identify the
extensive testing may necessitate a longer evaluation period.
subject of the suggestion.
Following the evaluation of your suggestion, adoption or
5. Explain the existing or previous method or condition.
nonadoption will be recommended. If your idea is implemented
6. Describe your idea in sufficient detail to enable review
and you meet eligibility requirements, you will receive a cash
without requesting additional information. This is your
award with a certificate. Whether adopted or not, you will
suggestion–make it tell your story–show how it can be done.
receive a copy of the evaluation report(s).
7. Explain the advantages that will result. When there will be
If your suggestion was evaluated by multiple departments, you
tangible benefits, estimate the amount and explain how
will receive a copy of each department’s evaluation. If your
you arrived at this figure–this is your opportunity to “sell”
suggestion is adopted by a department other than the department
your idea.
in which you are employed, the adopting department will forward
8. Explain what circumstances made you think of this sug­
a copy of the evaluation to your department for determination of
gestion.
eligibility and processing of the award.
9. Submit a sketch or sample if it will clarify your proposal.
If the suggestion affects a form, attach a copy of the latest
revision and a copy of your proposed change.
10. Sign the suggestion form in the proper space. If there are
co-suggesters, signatures and other identifying information
is required of each.
HOW TO ROUTE YOUR SUGGESTION
Fold and seal the suggestion form. Route via interde­
partmental or U.S. Mail as follows:
If you checked:
“One Department Only”: Route your suggestion directly
to that department’s Merit Award Administrator.
“Multiple Departments”: Route your suggestion directly to
your department’s Merit Award Administrator to determine
the one department that has the authority to implement your
suggestion.
STATE OF CALIFORNIA
EMPLOYEE SUGGESTION
STD. 645 (REV. 7/2007) PAGE 4
SUGGESTION PROGRAM RULES
(For complete rules see Article 4, Department of Personnel Administration Regulations)
What Is A Suggestion?
Unacceptable Suggestions
A suggestion is a proposal by one or more employees or by
Some suggestions will not
be accepted for consideration.
members of quality groups who are eligible to participate,
These are ones which:
which will reduce or eliminate State expenditures or improve
Are unsigned or written in pencil.
the
operation
of
State
Government.
To
qualify
for
consideration, a suggestion must do more than call attention to
Express personal grievances.
a problem; it also must set forth a constructive solution.
Recommend studies, surveys or reviews.
Who May Participate?
Recommend changes in pay or classification.
Every active or retired State employee is eligible to participate
Give only unsupported personal preferences.
in the employee suggestion program, except employees of the
University of California or State Colleges.
Advocate increased new taxes or fees or creation of
additional revenue by imposition of an inequitable or
unjust tax.
Co-Suggesters
Involve terms and conditions of employment which are
When two or more suggesters submit a jointly conceived idea
subject to the collective bargaining process under
for consideration, they may share equally in any award
the Ralph C. Dills Act.
approved. Multiple suggesters must list names, addresses,
titles, signatures, etc., on plain paper and attach to the
Recommend corrections in spelling, grammar or
suggestion form.
mathematical calculations.
Your Award
Appeals and Reconsideration
You may receive an award of up to 20% of the net annual
If your suggestion is not adopted and you are dissatisfied with
savings or benefits resulting from the adoption of your
the reasons for nonadoption, you may appeal the decision
suggestion,
with
the
maximum
award
amount
being
within one year from the date of the rejection. You must
$50,000. If tangible savings cannot be identified, an
submit additional or supplemental information which was not
award for improved procedures may be given. The maxi­
previously covered or which points out an error in the
mum award for an improved procedure is $150. If your
evaluation report.
suggestion affects the safety of State employees or the public
you may receive an improved safety award, up to a maximum
You retain rights to your suggestion for a period of three years
of $1,000.
from the date of the rejection. If your suggestion is placed in
effect during this three-year period, you may request
A suggestion must be placed into effect before it can be
reconsideration of your suggestion. It must be established that
considered for an award.
your suggestion was in some degree responsible for
implementation before an award can be made.
Eligibility for Awards
Submit your appeal to either the Merit Award Administrator
Awards will not be granted when:
of the single evaluating department, or to the State Merit
Award
Program
if
the
suggestion
involves
multiple
The suggestion pertains to a subject assigned to the
departments.
suggester for research, development or solution or which the
employee has a clear and specific responsibility to offer as part
In cases where a dispute arises between you and the adopting
of normal job requirements.
and/or employing State agency concerning your eligibility to
receive an award, you may forward your suggestion to the
The suggestion is considered to be a duplicate of one
Merit Award Program for review. Include all documentation
previously submitted within the last twelve months.
concerning your suggestion and a duty statement if available.
The suggestion is submitted more than six months after the
idea was placed in effect.
Enter the title (subject) of your suggestion and the date signed below, then detach and keep this sheet for your record.
DATE SIGNED
ENTER TITLE OR SUBJECT
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