Form AZ-500 2018 Coc Registration Application - Arizona

Form AZ-500 is a Arizona Department of Housing form also known as the "Coc Registration Application". The latest edition of the form was released in September 15, 2018 and is available for digital filing.

Download a PDF version of the Form AZ-500 down below or find it on Arizona Department of Housing Forms website.

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Applicant: Arizona Balance of State CoC
AZ-500
Project: AZ-500 CoC Registration FY2018
COC_REG_2018_159632
Before Starting the CoC Application
The CoC Consolidated Application consists of three parts, the CoC Application, the CoC Priority
Listing, and all the CoC’s project applications that were either approved and ranked, or rejected.
All three must be submitted for the CoC Consolidated Application to be considered complete.
The Collaborative Applicant is responsible for reviewing the following:
1. The FY 2018 CoC Program Competition Notice of Funding Available (NOFA) for specific
application and program requirements.
2. The FY 2018 CoC Application Detailed Instructions which provide additional information and
guidance for completing the application.
3. All information provided to ensure it is correct and current.
4. Responses provided by project applicants in their Project Applications.
5. The application to ensure all documentation, including attachment are provided.
6. Questions marked with an asterisk (*), which are mandatory and require a response.
FY2018 CoC Application
Page 1
09/15/2018
Applicant: Arizona Balance of State CoC
AZ-500
Project: AZ-500 CoC Registration FY2018
COC_REG_2018_159632
Before Starting the CoC Application
The CoC Consolidated Application consists of three parts, the CoC Application, the CoC Priority
Listing, and all the CoC’s project applications that were either approved and ranked, or rejected.
All three must be submitted for the CoC Consolidated Application to be considered complete.
The Collaborative Applicant is responsible for reviewing the following:
1. The FY 2018 CoC Program Competition Notice of Funding Available (NOFA) for specific
application and program requirements.
2. The FY 2018 CoC Application Detailed Instructions which provide additional information and
guidance for completing the application.
3. All information provided to ensure it is correct and current.
4. Responses provided by project applicants in their Project Applications.
5. The application to ensure all documentation, including attachment are provided.
6. Questions marked with an asterisk (*), which are mandatory and require a response.
FY2018 CoC Application
Page 1
09/15/2018
Applicant: Arizona Balance of State CoC
AZ-500
Project: AZ-500 CoC Registration FY2018
COC_REG_2018_159632
1A. Continuum of Care (CoC) Identification
Instructions:
For guidance on completing this application, please reference the FY 2018 CoC Application
Detailed Instructions and the FY 2018 CoC Program Competition NOFA. Please submit
technical questions to the HUD Exchange Ask A Question.
1A-1. CoC Name and Number: AZ-500 - Arizona Balance of State CoC
1A-2. Collaborative Applicant Name: Arizona Department of Housing
1A-3. CoC Designation: CA
1A-4. HMIS Lead: Arizona Department of Housing
FY2018 CoC Application
Page 2
09/15/2018
Applicant: Arizona Balance of State CoC
AZ-500
Project: AZ-500 CoC Registration FY2018
COC_REG_2018_159632
1B. Continuum of Care (CoC) Engagement
Instructions:
For guidance on completing this application, please reference the FY 2018 CoC Application
Detailed Instructions and the FY 2018 CoC Program Competition NOFA. Please submit
technical questions to the HUD Exchange Ask A Question.
1B-1. CoC Meeting Participants. For the period from May 1, 2017 to April
30, 2018, using the list below, applicant must: (1) select organizations and
persons that participate in CoC meetings; and (2) indicate whether the
organizations and persons vote, including selecting CoC Board members.
Votes, including
Participates
selecting CoC
Organization/Person
in CoC
Board Members
Categories
Meetings
Local Government Staff/Officials
Yes
Yes
CDBG/HOME/ESG Entitlement Jurisdiction
Yes
Yes
Law Enforcement
Yes
Yes
Local Jail(s)
Yes
Yes
Hospital(s)
Yes
Yes
EMS/Crisis Response Team(s)
Yes
Yes
Mental Health Service Organizations
Yes
Yes
Substance Abuse Service Organizations
Yes
Yes
Affordable Housing Developer(s)
Yes
Yes
Disability Service Organizations
Yes
Yes
Disability Advocates
No
No
Public Housing Authorities
Yes
Yes
CoC Funded Youth Homeless Organizations
Not Applicable
No
Non-CoC Funded Youth Homeless Organizations
Yes
Yes
Youth Advocates
Yes
Yes
School Administrators/Homeless Liaisons
Yes
Yes
CoC Funded Victim Service Providers
Not Applicable
No
Non-CoC Funded Victim Service Providers
Yes
Yes
Domestic Violence Advocates
Yes
Yes
Street Outreach Team(s)
Yes
Yes
Lesbian, Gay, Bisexual, Transgender (LGBT) Advocates
Yes
Yes
LGBT Service Organizations
Yes
Yes
Agencies that serve survivors of human trafficking
Yes
Yes
Other homeless subpopulation advocates
Yes
Yes
Homeless or Formerly Homeless Persons
Yes
Yes
Mental Illness Advocates
Yes
Yes
Substance Abuse Advocates
Yes
Yes
FY2018 CoC Application
Page 3
09/15/2018
Applicant: Arizona Balance of State CoC
AZ-500
Project: AZ-500 CoC Registration FY2018
COC_REG_2018_159632
Other:(limit 50 characters)
Organizations serving Veterans
Yes
Yes
Local Government (Cities, Counties)
Yes
Yes
Faith based and employment organizations
Yes
Yes
1B-1a. Applicants must describe the specific strategy the CoC uses to
solicit and consider opinions from organizations and/or persons that have
an interest in preventing or ending homelessness.
(limit 2,000 characters)
The CoC uses multiple strategies to solicit and consider opinions related to
preventing and ending homelessness. Information is gathered on a variety of
topics and at all levels and include system coordination, CoC membership,
strategic planning, HMIS data, resources, and housing strategies. Strategies
include: 1) The Governance Advisory Board (GAB) by a vote expanded
representation from 9 to 11. New representatives include DV provider
community, HIV/AIDs service system, and broadened geographic coverage.
GAB membership is diverse representing different interests, sectors and
geographies. In addition to quarterly meetings, the GAB has an annual
planning retreat. There are also numerous ad hoc and standing committee
meetings on system performance, Coordinated Entry (CE), NOFA processes,
and NOFA rating and ranking (limited to GAB members without conflicts). 2)
Chartered by the AZBoSCoC, Local Coalitions to End Homelessness (LCEHs)
are active in nine of 13 counties. There are over 318 individuals and 156
community organizations and stakeholders participating representing Veterans,
Domestic Violence (DV), housing and mainstream service providers, local
government, health care, advocates, law enforcement, faith community, and
individuals with lived experience. Each LCEH operates under AZBoSCoC
charter and policies requiring HUD CoC compliance. Within this framework,
LCEH serve as the locus of planning and implement CoC activities such
establishing coordinated entry (CE)and case conferencing, use of the BNL, and
outreach coordination that reflect the needs and resources of the local
community. 3) A BoS track is held at the annual Housing Conference focused
on homelessness, attended by 500+ individuals. This provides an opportunity
to engage with individuals and stakeholders not directly involved in the
AZBoSCoC. 4)AZBoSCoC representatives and ADOH staff constantly
communicate with other systems including state and local governmental and
mainstream services partners.
1B-2.Open Invitation for New Members. Applicants must describe:
(1) the invitation process;
(2) how the CoC communicates the invitation process to solicit new
members;
(3) how often the CoC solicits new members; and
(4) any special outreach the CoC conducted to ensure persons
experiencing homelessness or formerly homeless persons are
encouraged to join the CoC.
(limit 2,000 characters)
Membership is an open process at all levels of CoC Governance. The GAB
FY2018 CoC Application
Page 4
09/15/2018
Applicant: Arizona Balance of State CoC
AZ-500
Project: AZ-500 CoC Registration FY2018
COC_REG_2018_159632
membership was expanded this year and there were vacancies due to term
limits. In order to fill vacancies, a public notice went out through email and was
posted on the ADOH website through its Bulletin process (which includes an
email notification and a website). Requests for candidates were sent out
through LCEH meetings. Seven applications were received and vetted through
the then current GAB. Through that process four new members representing
new sectors became part of the GAB including DV and HIV/AIDS programs.
The LCEHs have broad open memberships representing a variety of community
interests. They regularly outreach for new membership through invitation and
publication of local activities and events. Each uses a localized process to
select leadership. Membership processes are included in GAB and LCEH
charters/governance documents. The LCEH solicits members on an ongoing
basis. The GAB solicits invitations as openings occur and at a minimum
annually. In certain situations, the GAB will recruit specific individuals based on
GAB and LCEH feedback to meet specific CoC qualifications or priorities that
may not apply through the general process. For example, the Board is currently
soliciting public and LCEH referrals to fill its charter mandated position for a
person with lived homeless experience since no one with this background
applied through the application process.
1B-3.Public Notification for Proposals from Organizations Not Previously
Funded. Applicants must describe how the CoC notified the public that it
will accept and consider proposals from organizations that have not
previously received CoC Program funding, even if the CoC is not applying
for new projects in FY 2018, and the response must include the date(s) the
CoC publicly announced it was open to proposals.
(limit 2,000 characters)
The AZBoSCoC used several methods to engage organizations and the public
to notify them of the availability of NOFA funding. For 2018, the notification was
July 20, 2018 and the ADOH Bulletin process was used for broad
dissemination.
1) Because of the new opportunity related to DV-Bonus funds, ADOH staff
communicated with the Arizona Department of Economic Security (DES,the
state social service agency) Domestic Violence Services Coordinator and the
Director of the AZ Coalition to End Sexual and Domestic Violence (AZCESDV)
to publicly communicate to their networks about the availability of DV funds.
This was in addition to the public notice provided through the ADOH Bulletin. A
contact number for the CoC Independent Contractor was provided so that there
would be a person they could contact to discuss the application process. The
process resulted in inquiry from DV shelters throughout the CoC geographic
area which were not current providers.
2) The availability of bonus/re-allocated funds was advertised through the
ADOH Bulletins and announcements were made at LCEH meetings and
networks. The contact number for the CoC Independent Contractor was
provided so that agencies could ask questions and become familiar with the
process. Contact was also made with other systems such as the VA, Regional
Behavioral Health Authority, through a AZBoSCoC planning meeting that took
place in July to again reach out to non-CoC housing providers and notify that
funds were available for application for bonus projects.
FY2018 CoC Application
Page 5
09/15/2018

Download Form AZ-500 2018 Coc Registration Application - Arizona

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