Instructions for "Tetanus Surveillance Worksheet"

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Appendix 18-1
Instructions for Completing the
Tetanus Surveillance Worksheet
General
If the month and year for any date are known but the exact day is unknown, enter a 15 for the
day (i.e. the middle of the month).
While “unknown” is an option for many questions, please make every effort to obtain the
appropriate information.
If information is obtained after the record has been submitted to the Centers for Disease
Control and Prevention (CDC), please update the NETSS record with the new information and
resend the record during the next scheduled transmission.
If copies of the paper form are sent to CDC, either fold back the information above the dotted
line or cut it off after photocopying and before sending the rest of the information to CDC to
preserve confidentiality.
Zip Code: Requested (but not required) for vaccine-preventable diseases. Enter a 5-digit zip
code.
Birth Date: If known, enter the birth date. If unknown or before the year 1900, leave blank and
enter the age and age type.
Age and Age Type: If birth date is unknown and age is known, enter the age of patient at onset
of symptoms in number of years, months, weeks, or days as indicated by the age type codes.
Event Date and Event Type: Enter the earliest known date associated with the incidence of the
disease. The event type describes the date entered in event date. The event types are listed in
order of preference.
Reported: This field is used in various ways, such as to enter the date reported to the state,
a local or other health department. Check with the State Epidemiologist to determine what
guidelines apply in your state.
History
Date and Year of Onset: Month and day important, but not yet on NETSS screen.
Tetanus Toxoid (TT) History Prior to Tetanus Disease: This is very important information.
Make every attempt to determine the patient received tetanus vaccination in the past, the total
number of doses, and how many years since the last dose.
Clinical Data
Acute Wound Identified: Injecting drug users with no acute wound other than injection should
be coded as N for no.
Circumstances: For example: “stepped on nail in basement.” Describe in detail.
Wound Contaminated: Contaminated with dirt, feces, soil, saliva, etc.
Medical Care Prior to Onset
This section refers to medical care (wound care) for the presumptive wound or lesion that led to
tetanus before tetanus symptoms began (do not put information about TIG received after tetanus
started in this section).
Also note information about non-acute wounds and associated medical history here.
Clinical Course
Type of Tetanus Disease: Record the type of tetanus. Note: trismus (lockjaw) is often the
earliest sign of generalized tetanus. If trismus is present, the type is generalized (not cephalic).
TIG Therapy Given: Note here if the patient received TIG to treat symptomatic tetanus (not
TIG given as part of wound care). If TIG was given for wound care, note this in the section
“Medical Care Prior to Onset.”
Appendix 18-1
Instructions for Completing the
Tetanus Surveillance Worksheet
General
If the month and year for any date are known but the exact day is unknown, enter a 15 for the
day (i.e. the middle of the month).
While “unknown” is an option for many questions, please make every effort to obtain the
appropriate information.
If information is obtained after the record has been submitted to the Centers for Disease
Control and Prevention (CDC), please update the NETSS record with the new information and
resend the record during the next scheduled transmission.
If copies of the paper form are sent to CDC, either fold back the information above the dotted
line or cut it off after photocopying and before sending the rest of the information to CDC to
preserve confidentiality.
Zip Code: Requested (but not required) for vaccine-preventable diseases. Enter a 5-digit zip
code.
Birth Date: If known, enter the birth date. If unknown or before the year 1900, leave blank and
enter the age and age type.
Age and Age Type: If birth date is unknown and age is known, enter the age of patient at onset
of symptoms in number of years, months, weeks, or days as indicated by the age type codes.
Event Date and Event Type: Enter the earliest known date associated with the incidence of the
disease. The event type describes the date entered in event date. The event types are listed in
order of preference.
Reported: This field is used in various ways, such as to enter the date reported to the state,
a local or other health department. Check with the State Epidemiologist to determine what
guidelines apply in your state.
History
Date and Year of Onset: Month and day important, but not yet on NETSS screen.
Tetanus Toxoid (TT) History Prior to Tetanus Disease: This is very important information.
Make every attempt to determine the patient received tetanus vaccination in the past, the total
number of doses, and how many years since the last dose.
Clinical Data
Acute Wound Identified: Injecting drug users with no acute wound other than injection should
be coded as N for no.
Circumstances: For example: “stepped on nail in basement.” Describe in detail.
Wound Contaminated: Contaminated with dirt, feces, soil, saliva, etc.
Medical Care Prior to Onset
This section refers to medical care (wound care) for the presumptive wound or lesion that led to
tetanus before tetanus symptoms began (do not put information about TIG received after tetanus
started in this section).
Also note information about non-acute wounds and associated medical history here.
Clinical Course
Type of Tetanus Disease: Record the type of tetanus. Note: trismus (lockjaw) is often the
earliest sign of generalized tetanus. If trismus is present, the type is generalized (not cephalic).
TIG Therapy Given: Note here if the patient received TIG to treat symptomatic tetanus (not
TIG given as part of wound care). If TIG was given for wound care, note this in the section
“Medical Care Prior to Onset.”
Appendix 18-2
If tetanus serology was ordered and the results are known, please note the result and type of test
(ELISA, hemagglutination) in the space at the bottom of page 2, “Notes/Other Information.”
Neonatal
Date Mother’s Arrival in U.S.: For non-U.S. born mothers, enter date arrived in the U.S.
Please note the mother’s country of origin, if known, in the space at the bottom of page 2,
“Notes/Other Information.”
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