"Reviewer/Approver Information Form - Florida Purchasing Card Program" - Florida

Reviewer/Approver Information Form - Florida Purchasing Card Program is a legal document that was released by the Florida Department of Juvenile Justice - a government authority operating within Florida.

Form Details:

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Download "Reviewer/Approver Information Form - Florida Purchasing Card Program" - Florida

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EXHIBIT VI
State of Florida Purchasing Card Program
Reviewer/Approver Information
Department of Juvenile Justice
Agency Name
Individual’s Name
Role (select one): DJJ PCPA,
Approver, Payer, Reconciller, Other
SSN
Division/Program Area
Bureau
Section
Yes
No
Administrator (Y/N)
Reviewer/Approver Type :
Reviewer/Approval Type - Select from drop-down list.
O=Organizational
A=Agency
B=Travel Browser Only
Approver Level (Status Code 2-8)
Yes
No
Account Distribution Capability (Y/N)
Yes
No
Lower Level Approver (Y/N)
Group Identifier (9 A/N)
FLAIR Access ID
Business Address
Business Address
City, State, Zip
SC Prefix
Phone Number (also include SC prefix)
SC Prefix
Fax Number (also include SC prefix)
E-mail Address
Other:
Reset/Clear Form
Save As
EXHIBIT VI
State of Florida Purchasing Card Program
Reviewer/Approver Information
Department of Juvenile Justice
Agency Name
Individual’s Name
Role (select one): DJJ PCPA,
Approver, Payer, Reconciller, Other
SSN
Division/Program Area
Bureau
Section
Yes
No
Administrator (Y/N)
Reviewer/Approver Type :
Reviewer/Approval Type - Select from drop-down list.
O=Organizational
A=Agency
B=Travel Browser Only
Approver Level (Status Code 2-8)
Yes
No
Account Distribution Capability (Y/N)
Yes
No
Lower Level Approver (Y/N)
Group Identifier (9 A/N)
FLAIR Access ID
Business Address
Business Address
City, State, Zip
SC Prefix
Phone Number (also include SC prefix)
SC Prefix
Fax Number (also include SC prefix)
E-mail Address
Other:
Reset/Clear Form
Save As
EXHIBIT VI
Reviewer/Approver Information for Purchasing Card Module
Form Field Descriptions and Instructions
Individual’s Name: Administrator, Approver or Payer’s name (last, first and middle).
Role: Identify the individual’s role. If they have more than one role (e.g., Payer and Back-up PCPA), a
separate form and person record will need to be set-up in the Purchasing Card Module.
SSN: The individual’s social security number.
Division/Program Area, Bureau, Section: Use the organizational designators for the individual.
Administrator: “Y” indicates that the individual is the DJJ PCPA or a Back-up.
Reviewer/Approver Type: “O” is used if the individual will approve transactions. “A” is issued only
for the DJJ PCPA or Back-up. “B” is used for individuals only needing access to the travel related
charges (i.e., the person in the finance office who processes travel reimbursements).
Approver Level: Identifies where in the hierarchy the approver is located. Level 2 would be the first
approval level, Level 3 the second level, etc. Payers (finance and accounting personnel) will always
be assigned Level 8.
Account Distribution Capability: “Yes” if this individual will need to add, change and/or distribute
charges. “No” if this individual will not add, change and/or distribute charges.
Lower Level Approver: “Yes” if the individual will need to override lower approver levels (e.g., a
Level 5 approver marked “yes” can see and approve charges at Levels 2-5). “No” if the individual will
not override lower level approvers.
Group Identifier (9 A/N): This is the 9 alpha/numeric name assigned to the approval group to which
the individual is assigned. Leave blank if the individual plays a role other than Approver, Payer or
Reconciler.
FLAIR Access ID: If the individual will have access to the Purchasing Card Module, indicate their 6
digit FLAIR Access ID. This number is available from your agency FLAIR Security Operator.
Business Address Information: Indicate the individual’s complete business and e-mail address.
Indicate the regular telephone numbers (area code first), followed by the SC prefix.
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