DA Form 3434 Notification of Personnel Action - Nonappropriated Funds Employee

What Iis a DA Form 3434?

DA Form 3434, Notification of Personnel Action - Nonappropriated Funds Employees is a form used as written documentation of a personnel action that affects a non-appropriated funds (NAF) employee’s position or pay.

The latest version of the form – sometimes incorrectly referred to as the DD Form 3434 – was released by the Department of the Army (DA) in June 1993 with the February 1989-issued forms being used until exhausted. An up-to-date DA Form 3434 fillable version is available for download and online filing below or can be found through the Army Publishing Directorate website.

All actions that require filing the DA 3434 Form, except separation, will take effect on the first day of the pay period. The duration of the notification period depends on the appointment category of the employee and the action itself:

  1. In case of separation, regular full-time (RFT) and regular part-time (RPT) employees will receive written notice in a minimum 30 days in advance. For flexible (FLX) employees who have been more on the rolls for than 3 years this term is reduced to 7 days.
  2. A reduction of pay rate may be applied to NAF employees only and requires at least 30 calendar day advance written notification.
  3. If an RFT employee is changed to FLX or RPT, an RPT is converted to FLX, and an RTF or RPT employment category is changed to seasonal, the corresponding employee will receive a written notice 30 days in advance.
  4. Furlough is appropriate only for RFT & RPT employees. It is a non-duty, non-pay status. The notification period length, in this case, is equal to the length of the furlough. If furlough excess 30 days, the notification should be provided 30 days in advance.
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NOTIFICATION OF PERSONNEL ACTION - NONAPPROPRIATED FUNDS EMPLOYEE
For use of this form, see AR 215-3; the proponent agency is DCS, G1.
1. NAME (CAPS)(Last, first, MI, (Mr. or Ms.)
3. DATE OF BIRTH (Yr, Mo,
4. SSN
2. CITIZENSHIP (1 - U.S.;
2 - Non-U.S. Citizen;
Day)
3 - Local National)
7a. SCD - LEAVE
7b. SCD - LS
5. MILITARY STATUS (1 - ODM;
6. DEPENDENT STATUS (1 - Military;
2 - Retired; 3 - None)
2 - Civilian; 3 - None)
8. VETERAN'S PREFERENCE?
9. SPOUSE EMPLOYMENT PREFERENCE?
10. FAIR LABOR STANDARD ACT (FLSA)
Y - YES
N - NO
Y - YES
N - NO
(1 - Exempt; 2 - Nonexempt)
11a. CODE
11b. NATURE OF ACTION (Including Employment Category)
12. EFFECTIVE DATE (Yr,
Mo, Day)
13. FROM (Position Title, Number, and Authorization)
14. PAY PLAN
15a. GRADE OR
15b. STEP OR RATE
16. ANNUAL SALARY OR
AND OCC. CODE
PAY LEVEL
(NA; NL; NS only)
HOURLY RATE
17a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
17b. STANDARD NAFI NUMBER
19. PAY PLAN
20a. GRADE OR
20b. STEP OR RATE
21. ANNUAL SALARY OR
18. TO (Position Title, Number, and Authorization)
AND OCC. CODE
PAY LEVEL
HOURLY RATE
(NA; NL; NS only)
22a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
22b. STANDARD NAFI NUMBER
23. DUTY STATION
24. LOCATION CODE
25. REMARKS
26. SERVICING CPO (Complete Address)
27. SIGNATURE (Or other authorization) AND TITLE
Designated Appointing Official
28. DATE
DA FORM 3434, JUN 1993
EDITION OF FEB 89 IS USABLE UNTIL EXHAUSTED
APD LC v4.00ES
1 - EMPLOYEE'S COPY
NOTIFICATION OF PERSONNEL ACTION - NONAPPROPRIATED FUNDS EMPLOYEE
For use of this form, see AR 215-3; the proponent agency is DCS, G1.
1. NAME (CAPS)(Last, first, MI, (Mr. or Ms.)
3. DATE OF BIRTH (Yr, Mo,
4. SSN
2. CITIZENSHIP (1 - U.S.;
2 - Non-U.S. Citizen;
Day)
3 - Local National)
7a. SCD - LEAVE
7b. SCD - LS
5. MILITARY STATUS (1 - ODM;
6. DEPENDENT STATUS (1 - Military;
2 - Retired; 3 - None)
2 - Civilian; 3 - None)
8. VETERAN'S PREFERENCE?
9. SPOUSE EMPLOYMENT PREFERENCE?
10. FAIR LABOR STANDARD ACT (FLSA)
Y - YES
N - NO
Y - YES
N - NO
(1 - Exempt; 2 - Nonexempt)
11a. CODE
11b. NATURE OF ACTION (Including Employment Category)
12. EFFECTIVE DATE (Yr,
Mo, Day)
13. FROM (Position Title, Number, and Authorization)
14. PAY PLAN
15a. GRADE OR
15b. STEP OR RATE
16. ANNUAL SALARY OR
AND OCC. CODE
PAY LEVEL
(NA; NL; NS only)
HOURLY RATE
17a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
17b. STANDARD NAFI NUMBER
19. PAY PLAN
20a. GRADE OR
20b. STEP OR RATE
21. ANNUAL SALARY OR
18. TO (Position Title, Number, and Authorization)
AND OCC. CODE
PAY LEVEL
HOURLY RATE
(NA; NL; NS only)
22a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
22b. STANDARD NAFI NUMBER
23. DUTY STATION
24. LOCATION CODE
25. REMARKS
26. SERVICING CPO (Complete Address)
27. SIGNATURE (Or other authorization) AND TITLE
Designated Appointing Official
28. DATE
DA FORM 3434, JUN 1993
EDITION OF FEB 89 IS USABLE UNTIL EXHAUSTED
APD LC v4.00ES
1 - EMPLOYEE'S COPY
NOTIFICATION OF PERSONNEL ACTION - NONAPPROPRIATED FUNDS EMPLOYEE
For use of this form, see AR 215-3; the proponent agency is DCS, G1.
1. NAME (CAPS)(Last, first, MI, (Mr. or Ms.)
3. DATE OF BIRTH (Yr, Mo,
4. SSN
2. CITIZENSHIP (1 - U.S.;
2 - Non-U.S. Citizen;
Day)
3 - Local National)
7a. SCD - LEAVE
7b. SCD - LS
5. MILITARY STATUS (1 - ODM;
6. DEPENDENT STATUS (1 - Military;
2 - Retired; 3 - None)
2 - Civilian; 3 - None)
8. VETERAN'S PREFERENCE?
9. SPOUSE EMPLOYMENT PREFERENCE?
10. FAIR LABOR STANDARD ACT (FLSA)
Y - YES
N - NO
Y - YES
N - NO
(1 - Exempt; 2 - Nonexempt)
11a. CODE
11b. NATURE OF ACTION (Including Employment Category)
12. EFFECTIVE DATE (Yr,
Mo, Day)
13. FROM (Position Title, Number, and Authorization)
14. PAY PLAN
15a. GRADE OR
15b. STEP OR RATE
16. ANNUAL SALARY OR
AND OCC. CODE
PAY LEVEL
(NA; NL; NS only)
HOURLY RATE
17a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
17b. STANDARD NAFI NUMBER
19. PAY PLAN
20a. GRADE OR
20b. STEP OR RATE
21. ANNUAL SALARY OR
18. TO (Position Title, Number, and Authorization)
AND OCC. CODE
PAY LEVEL
HOURLY RATE
(NA; NL; NS only)
22a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
22b. STANDARD NAFI NUMBER
23. DUTY STATION
24. LOCATION CODE
25. REMARKS
26. SERVICING CPO (Complete Address)
27. SIGNATURE (Or other authorization) AND TITLE
Designated Appointing Official
28. DATE
DA FORM 3434, JUN 1993
EDITION OF FEB 89 IS USABLE UNTIL EXHAUSTED
APD LC v4.00ES
2 - PAYROLL COPY
NOTIFICATION OF PERSONNEL ACTION - NONAPPROPRIATED FUNDS EMPLOYEE
For use of this form, see AR 215-3; the proponent agency is DCS, G1.
1. NAME (CAPS)(Last, first, MI, (Mr. or Ms.)
3. DATE OF BIRTH (Yr, Mo,
4. SSN
2. CITIZENSHIP (1 - U.S.;
2 - Non-U.S. Citizen;
Day)
3 - Local National)
7a. SCD - LEAVE
7b. SCD - LS
5. MILITARY STATUS (1 - ODM;
6. DEPENDENT STATUS (1 - Military;
2 - Retired; 3 - None)
2 - Civilian; 3 - None)
8. VETERAN'S PREFERENCE?
9. SPOUSE EMPLOYMENT PREFERENCE?
10. FAIR LABOR STANDARD ACT (FLSA)
Y - YES
N - NO
Y - YES
N - NO
(1 - Exempt; 2 - Nonexempt)
11a. CODE
11b. NATURE OF ACTION (Including Employment Category)
12. EFFECTIVE DATE (Yr,
Mo, Day)
13. FROM (Position Title, Number, and Authorization)
14. PAY PLAN
15a. GRADE OR
15b. STEP OR RATE
16. ANNUAL SALARY OR
AND OCC. CODE
PAY LEVEL
(NA; NL; NS only)
HOURLY RATE
17a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
17b. STANDARD NAFI NUMBER
19. PAY PLAN
20a. GRADE OR
20b. STEP OR RATE
21. ANNUAL SALARY OR
18. TO (Position Title, Number, and Authorization)
AND OCC. CODE
PAY LEVEL
HOURLY RATE
(NA; NL; NS only)
22a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
22b. STANDARD NAFI NUMBER
23. DUTY STATION
24. LOCATION CODE
25. REMARKS
26. SERVICING CPO (Complete Address)
27. SIGNATURE (Or other authorization) AND TITLE
Designated Appointing Official
28. DATE
DA FORM 3434, JUN 1993
EDITION OF FEB 89 IS USABLE UNTIL EXHAUSTED
APD LC v4.00ES
3 - RETIREMENT COPY
NOTIFICATION OF PERSONNEL ACTION - NONAPPROPRIATED FUNDS EMPLOYEE
For use of this form, see AR 215-3; the proponent agency is DCS, G1.
1. NAME (CAPS)(Last, first, MI, (Mr. or Ms.)
3. DATE OF BIRTH (Yr, Mo,
4. SSN
2. CITIZENSHIP (1 - U.S.;
2 - Non-U.S. Citizen;
Day)
3 - Local National)
7a. SCD - LEAVE
7b. SCD - LS
5. MILITARY STATUS (1 - ODM;
6. DEPENDENT STATUS (1 - Military;
2 - Retired; 3 - None)
2 - Civilian; 3 - None)
8. VETERAN'S PREFERENCE?
9. SPOUSE EMPLOYMENT PREFERENCE?
10. FAIR LABOR STANDARD ACT (FLSA)
Y - YES
N - NO
Y - YES
N - NO
(1 - Exempt; 2 - Nonexempt)
11a. CODE
11b. NATURE OF ACTION (Including Employment Category)
12. EFFECTIVE DATE (Yr,
Mo, Day)
13. FROM (Position Title, Number, and Authorization)
14. PAY PLAN
15a. GRADE OR
15b. STEP OR RATE
16. ANNUAL SALARY OR
AND OCC. CODE
PAY LEVEL
(NA; NL; NS only)
HOURLY RATE
17a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
17b. STANDARD NAFI NUMBER
19. PAY PLAN
20a. GRADE OR
20b. STEP OR RATE
21. ANNUAL SALARY OR
18. TO (Position Title, Number, and Authorization)
AND OCC. CODE
PAY LEVEL
HOURLY RATE
(NA; NL; NS only)
22a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
22b. STANDARD NAFI NUMBER
23. DUTY STATION
24. LOCATION CODE
25. REMARKS
26. SERVICING CPO (Complete Address)
27. SIGNATURE (Or other authorization) AND TITLE
Designated Appointing Official
28. DATE
DA FORM 3434, JUN 1993
EDITION OF FEB 89 IS USABLE UNTIL EXHAUSTED
APD LC v4.00ES
4 - PERSONNEL FOLDER COPY
NOTIFICATION OF PERSONNEL ACTION - NONAPPROPRIATED FUNDS EMPLOYEE
For use of this form, see AR 215-3; the proponent agency is DCS, G1.
1. NAME (CAPS)(Last, first, MI, (Mr. or Ms.)
3. DATE OF BIRTH (Yr, Mo,
4. SSN
2. CITIZENSHIP (1 - U.S.;
2 - Non-U.S. Citizen;
Day)
3 - Local National)
7a. SCD - LEAVE
7b. SCD - LS
5. MILITARY STATUS (1 - ODM;
6. DEPENDENT STATUS (1 - Military;
2 - Retired; 3 - None)
2 - Civilian; 3 - None)
8. VETERAN'S PREFERENCE?
9. SPOUSE EMPLOYMENT PREFERENCE?
10. FAIR LABOR STANDARD ACT (FLSA)
Y - YES
N - NO
Y - YES
N - NO
(1 - Exempt; 2 - Nonexempt)
11a. CODE
11b. NATURE OF ACTION (Including Employment Category)
12. EFFECTIVE DATE (Yr,
Mo, Day)
13. FROM (Position Title, Number, and Authorization)
14. PAY PLAN
15a. GRADE OR
15b. STEP OR RATE
16. ANNUAL SALARY OR
AND OCC. CODE
PAY LEVEL
(NA; NL; NS only)
HOURLY RATE
17a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
17b. STANDARD NAFI NUMBER
19. PAY PLAN
20a. GRADE OR
20b. STEP OR RATE
21. ANNUAL SALARY OR
18. TO (Position Title, Number, and Authorization)
AND OCC. CODE
PAY LEVEL
HOURLY RATE
(NA; NL; NS only)
22a. CODE/NAME AND LOCATION OF EMPLOYING NAFI
22b. STANDARD NAFI NUMBER
23. DUTY STATION
24. LOCATION CODE
25. REMARKS
26. SERVICING CPO (Complete Address)
27. SIGNATURE (Or other authorization) AND TITLE
Designated Appointing Official
28. DATE
DA FORM 3434, JUN 1993
EDITION OF FEB 89 IS USABLE UNTIL EXHAUSTED
APD LC v4.00ES
5 - PERSONNEL RECORDS FILE COPY

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DA Form 3434 Instructions

All filing regulations and information about the DA 3434 can be found in the Army Regulation 215-3, Nonappropriated Funds Instrumentalities Personnel Policy, released in September 2015.

The Federal form DA 3434 is issued in six copies. These include an employee's copy, a payroll copy, a retirement copy, a personnel folder copy, a personnel records file copy, and a supervisor's copy. The document should contain personal information, necessary for identification, like the name, citizenship, date of birth and SSN of the employee. If the employee has any veteran's or spouse employment preferences, they are also reflected in the paper.

Most part of data in the Form DA 3434 is entered in form of appropriate standard codes. If any additional written details are required, they may be provided in Box 25. The full address of servicing CPO goes in Box 26. To be valid, the document should be dated and signed by a designated appointing official.

The DA Form 3434 is completed using the standard NOA terms. The codes are as follows:

  • Appointment action codes:
    • A010 - Appointment
    • A011 - Appointment (Concurrent)
    • A012 - Appointment Limited Tenure NTE Date
    • A015 - Appointment Public Law 101-508
    • A016 - Reinstatement
    • A017 - Reinstatement Public Law 101-508
    • A018 - Appointment-Transfer of Function
    • A020 - Appointment - Summer Hire NTE Date
    • A021 - Appointment-Transfer In (Followed by Appointment Category)
    • A023 - Reemployment Public Law 101-508
    • A024 - Reemployment
    • A025 - Transfer-In Joint Basing
    • A026 - Emergency Hire NTE Date
  • Cancelation and correction action codes:
    • A001 - Cancelation
    • A002 - Correction
  • Employee change action codes:
    • A070 - Change in Military Status
    • A071 - Change in Service Computation Date
    • A095 - Change in Citizenship
    • A076 - Change in Family Member Status
    • A782 - Change in Hours
    • A792 - Change in Duty Station
  • Nonpay action codes:
    • A084 - Furlough-NTE Date
    • A085 - Furlough-Military NTE Date
  • Position change actions:
    • A081 - Change in Tip-Offset Amount
    • A093 - Change in Position Title
    • A094 - Change in Occupational Code
    • A096 - Mass Change
    • A097 - Change of Standard NAFI Number
    • A099 - Change in Position Number (CPCN)
  • Miscellaneous other actions:
    • A072 - Name Change
    • A077 - Completion of Probationary Period
    • A078 - Suspension-NTE Date
    • A088 - Return To Duty
    • A911 - Army Reconstruct History
    • A999 - Manager Initiated Personnel Action
  • Employee incentive awards:
    • A825 - Separation Incentive
    • A840 - Individual Cash Award
    • A841 - Group Cash Award
    • A842 - Individual Suggestion/Invention Award
    • A843 - Group Suggestion/Invention Award
    • A846 - Individual Time Off Award
    • A847 - Group Time Off Award
    • A895 - Performance-Based Pay Adjustment
  • Separation action codes:
    • A030 - Resignation
    • A031 - Separation-Disqualification
    • A032 - Separation-During Probation
    • A033 - Separation-Misconduct
    • A035 - Separation-Inefficiency
    • A037 - Separation-business-based action
    • A038 - Separation-(Abandonment Of Position)
    • A039 - Separation - Disability
    • A040 - Separation-Transfer of Function
    • A041 - Separation-Failure to Accept Transfer of Function
    • A042 - Separation-From Flexible Appointment
    • A043 - Separation-Retirement
    • A044 - Separation-From Limited Tenure Appointment
    • A045 - Death
    • A046 - Separation
    • A047 - Resignation-Public Law 101-508
    • A049 - Separation-Transfer Out
    • A050 - Separation-Public Law 101-508
    • A051 - Transfer-Out Joint Basing
  • Place person actions (in service placements):
    • A048 - Transfer
    • A055 - Change to Lower Pay Level
    • A056 - Temporary Reassignment NTE Date
    • A058 - Term of Temporary Reassignment
    • A059 - Conversion of Employment Category
    • A060 - Promotion
    • A061 - Change to Lower Grade
    • A062 - Reassignment
    • A063 - Temporary Promotion NTE Date
    • A064 - Position Change-Reclass
    • A082 - Change in Servicing Personnel Office
    • A083 - Leave Without Pay NTE Date
    • A183 - Extension of Leave Without Pay NTE Date
    • A090 - Expiration of Temporary Promotion
    • A091 - Termination of Temporary Promotion
  • Extension action codes:
    • A057 - Ext of Temporary Reassignment-NTE Date
    • A087 - Ext of Appointment-Limited Tenure NTE Date
    • A089 - Extension of Temp Promotion NTE Date
    • A092 - Extension of Temporary Appt NTE Date
    • A182 - Extension of Military Leave NTE Date
    • A184 - Extension of Furlough NTE Date
  • Pay action codes:
    • A102 - Expiration of Grade Retention
    • A103 - Termination of Grade Retention
    • A105 - Termination of Pay Retention
    • A880 - Retention Allowance NTE Date
    • A881 - Extension of Retention Allowance NTE Date
    • A882 - Expiration of Retention Allowance
    • A893 - Within-Grade Increase
    • A894 - Pay Adjustment
    • A896 - Administrative Pay Increase
    • A897 - Administrative Pay Decrease
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