Form AOC-E-850 "Estate Procedures for Executors, Administrators, Collectors by Affidavit, and Summary Administration" - North Carolina

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AOC-E-850, April 2016
Estate Procedures for
Executors, Administrators, Collectors By Affidavit, and Summary Administration
AOC-E-850, April 2016
Estate Procedures for
Executors, Administrators, Collectors By Affidavit, and Summary Administration
IMPORTANT NOTES
 T heClerkofSuperiorCourtinall100countiesservesasthejudgeof


probateandcannot practice law or give legal advice. Therefore, you
shouldnotasktheclerkortheclerk’sstafftoprepareyouraccountsor
toadviseyouonthecompletionofformsoranylegalissue.
 I fyouneedadvice,you should consult an attorney,especiallyregarding


disbursementofanyfunds,anyquestionsabouthandlinginsolventestates,
orconcerningfederalandstatetaxespayablebytheestate.
Youmustkeepaccuraterecordsandfileaccurateaccounts.


CourtcostsandfeesmustbepaidtotheClerkofSuperiorCourt.


Youwillbeinformedabouttheamountsbytheclerk’soffice.


Publishedby
NorthCarolinaAdministrativeOfficeoftheCourts
JudgeMarionR.Warren,Director
P.O.Box2448
Raleigh,NC27602
April2016
For copies of this pamphlet and other forms, please contact your local Clerk of
Superior Court or obtain this pamphlet online at:
www.nccourts.org/Forms/Documents/735.pdf
REGULAR ADMINISTRATION OF AN ESTATE
1. Will, Letters, Executor, Administrator, Personal Representative

(a)  W henapersondieswithawill,thepersonissaidtohavedied“testate.”
Whenapersondieswithoutawill,thepersonhasdied“intestate.”

(b)  W henapersonhasdied,asearchshouldbemadetoseeifthat
person(thedecedent)leftawill.Asearchshouldalsobemadeto
determineifthedecedenthadasafedepositbox,sincethewilland
othervaluablepapersoritemsmaybeinthesafedepositbox.Ifawill
isdiscoveredinthesafedepositbox,itmustbefiledwiththeClerk
ofSuperiorCourt.[G.S.28A-15-13(d)].Ifthereisawill,theClerkof
SuperiorCourt,uponapplication[Application For Probate And Letters,
AOC-E-201],issues“letters”tothepersonwhoqualifiesasexecutor
ofthewill.“LettersTestamentary”[Letters,AOC-E-403]aretheofficial
writtenauthorizationforapersontocarryouttheresponsibilitiesof
executorofawill.

(c)  I fthedecedentdiesintestate,thatis,withoutleavingawill,“letters”
areissuedbytheClerkofSuperiorCourt,uponapplication,[Application
For Letters Of Administration,AOC-E-202]tothepersonwhoqualifies
asadministratoroftheestate.“Letters”[AOC-E-403]aretheofficial
writtenauthorizationforapersontocarryouttheresponsibilitiesof
administratorofanestate.[G.S.28A-4-1(b)].

(d)  T heterm“personalrepresentative”isusedtorefertoeitheran
executororanadministrator.Thispersonhasafiduciarydutytoactin
bestinterestsoftheestate.
2. Qualification as Personal Representative
(a) Application to Qualify [Application For Probate And Letters, AOC-E-201,
or Application For Letters Of Administration, AOC-E-202]


 A personwhoseekstoqualifyasapersonalrepresentativemustapply
totheClerkofSuperiorCourtonaformprovidedbytheclerk’soffice.
Theformcallsforapreliminaryinventoryofallassetsofthedecedent
as of the date of death.Therefore,theapplicantwillneedtohavea
generalknowledgeofthedecedent’srealestate,bankaccounts,stocks,
bonds,motorvehicles,andotherpersonalproperty,andanestimated
valueoftheseassets,tocompletetheapplication.Theinstructionsfor
thatformassistyouincompletingtheform.[G.S.28A-6-1(a)].
Estate Procedures | April 2016 1
(b) Qualified Persons


 I fthedecedentdidnotnameanexecutorinthewillordiesintestate
(withoutawill),theClerkofSuperiorCourtwillgrantlettersof
administrationtoaperson(s)whoappliesandisqualifiedtoserve,in
thefollowingorder:
(1) Thesurvivingspouseofthedecedent;
(2)  A nyonewhoistoreceivepropertyasindicatedbythewillofthe
decedent;
(3)  A nyonewhoisentitledtoreceivepropertyofthedecedentbylaw
intheabsenceofawill;
(4) Anynextofkin;
(5)  A nycreditortowhomthedecedentbecameobligatedpriortodeath;
(6)  A nypersonofgoodcharacterresidinginthecountywhoapplies
with the Clerk of Superior Court.
(c) Disqualified persons


Nopersonmayserveasapersonalrepresentativewho:
(1) Isunder18yearsofage;
(2)  H asbeenadjudgedincompetentbythecourtandremainsunder
suchdisability;
(3)  I saconvictedfelonwhosecitizenshiphasnotbeenrestored;
(4)  I sanonresidentofthisstatewhohasnotappointedaresidentof
thestatetoacceptserviceofprocessinallactionsorproceedings
withrespecttotheestate;
(5)  I sacorporationnotauthorizedtoactasapersonalrepresentative
inthisstate;
(6)  H ascommittedactswhichbylawconstituteaforfeitureofthe
righttoserve;
(7) Isilliterate;
2 Estate Procedures | April 2016
(8)  I sapersonwhomtheClerkofSuperiorCourtfindsotherwise
unsuitable;
(9)  W aspreviouslydesignatedasexecutoroftheestatebuthas
renouncedthatofficeorotherwisechosenottocarryoutthe
dutiesofthepersonalrepresentative.[G.S.28A-4-2].
(d) Oath/Affirmation [Oath/Affirmation, AOC-E-400]


 A personqualifyingaspersonalrepresentativemusttakeanoathor
makeanaffirmationtocarryoutthedutiesfaithfullyandhonestly.[G.S.
28A  -   7   -   1 ].
(e) Bond [Bond, AOC-E-401]
Generally, an executorofawillwhoisaNorthCarolinaresidentisnot
requiredtofurnishabondbeforebeingauthorizedtoactasexecutor,
unlessthewillexpresslyrequiresthatbondbefurnished.However,
thereareexceptions,andtheClerkofSuperiorCourtalwayshasthe
discretiontorequireabond.Anadministratorofanestateisrequired
tofurnishabondunlessalltheheirsare18yearsofageorolder,
ofsoundmindandhavefiledwrittenwaivers[Waivers Of Personal
Representative’s Bond, AOC-E-404]ofthebondrequirement.However,
nobondisrequiredofanadministratoriftheadministratoristhesole
heir.Ifthesolepurposeoftheappointmentistobringawrongfuldeath
lawsuit,abondisnotrequireduntilimmediatelypriortothereceiptof
thewrongfuldeathfunds.[G.S.28A-8-1].Bond is required (and cannot
be waived) when an administrator is not a North Carolina resident.
[See G.S.28A-8-1(b)(6)].
3. Authority of Personal Representative
Apersonalrepresentativeisauthorizedtocollectassets,payclaims,
andmakealldisbursementsnecessarytosettleanestateandto
distributetheassetsinanorderly,accurate,andtimelymanner.Before
thepersonalrepresentativecansellanyrealpropertyofthedecedent’s
estatetogeneratecashwithwhichtopaydebtsoftheestate,the
personalrepresentativemustpetitiontheClerkofSuperiorCourtfor
permissiontosellsuchrealestate.However,theclerk’sapprovalis
notneededifthewillexpresslydirectstheexecutortosellthereal
property.[G.S.28A-13-3,G.S.28A-15-1,G.S.28A-17-1].
Estate Procedures | April 2016 3
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