"Community Development Block Grant Program Section 3 Affirmative Action Plan" - Maine

Community Development Block Grant Program Section 3 Affirmative Action Plan is a legal document that was released by the Maine Department of Economic & Community Development - a government authority operating within Maine.

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Download "Community Development Block Grant Program Section 3 Affirmative Action Plan" - Maine

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DEPARTMENT OF ECONOMIC & COMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SECTION 3 AFFIRMATIVE ACTION PLAN
(
Prime Contractor)
[For Prime Contracts that exceed $100,000]
___________________________________, Contractor, agrees to implement the following specific
affirmative action steps directed at increasing the utilization of Section 3 Residents' and Section 3 Business
Concerns within the Town/City/County of _____________________________.
A.
To ascertain from the locality's CDBG Program official the exact boundaries of the Section 3 Covered
Project Area and where advantageous, seek the assistance of local officials in preparing and
implementing the affirmative action plan.
B.
To attempt to recruit from within the Town/City/County the necessary individuals to fill employment
opportunities generated by Section 3 covered assistance through: local advertising media, signs
placed at the proposed site for the project, and community organizations and public or private
institutions operating within or serving the project area such as Service Employment and
Redevelopment (SER), Opportunities Industrialization Center (OIC), Urban League, Concentrated
Employment Program, Hometown Plan, or the U.S. Employment Service and providing preference for
these opportunities in the following order:
(i)
Section 3 Residents residing in the service area or neighborhood in which the Section 3
covered project is located;
(ii)
Participants in HLJD Youthbuild Programs, and
(iii)
Other Section 3 Residents.
C.
To maintain a list of all lower income area residents who have applied either on their own or on
referral from any source, and to employ such persons, if otherwise eligible and a vacancy exists.
D.
To insert this Section 3 Affirmative Action Plan in all bid documents for contracts over $100,000, and
to require all bidders on subcontracts over $100,000 to submit a Section 3 Affirmative Action Plan,
including utilization goals and the specific steps planned to accomplish these goals.
E.
To insure that subcontracts over $100,000 which are typically let on a negotiated rather than bid basis
in areas other than Section 3 covered project areas, are also let on a negotiated basis, whenever
feasible, when let in a Section 3 covered project area.
F.
To formally contact unions, subcontractors and trade associations to secure their cooperation for this
program.
G.
To notify Section 3 residents and Section 3 business concerns about economic opportunities
generated by Section 3 covered assistance and to award Section 3 covered contracts, to the greatest
extent feasible, to Section 3 business concerns in the following order of preference:
DEPARTMENT OF ECONOMIC & COMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SECTION 3 AFFIRMATIVE ACTION PLAN
(
Prime Contractor)
[For Prime Contracts that exceed $100,000]
___________________________________, Contractor, agrees to implement the following specific
affirmative action steps directed at increasing the utilization of Section 3 Residents' and Section 3 Business
Concerns within the Town/City/County of _____________________________.
A.
To ascertain from the locality's CDBG Program official the exact boundaries of the Section 3 Covered
Project Area and where advantageous, seek the assistance of local officials in preparing and
implementing the affirmative action plan.
B.
To attempt to recruit from within the Town/City/County the necessary individuals to fill employment
opportunities generated by Section 3 covered assistance through: local advertising media, signs
placed at the proposed site for the project, and community organizations and public or private
institutions operating within or serving the project area such as Service Employment and
Redevelopment (SER), Opportunities Industrialization Center (OIC), Urban League, Concentrated
Employment Program, Hometown Plan, or the U.S. Employment Service and providing preference for
these opportunities in the following order:
(i)
Section 3 Residents residing in the service area or neighborhood in which the Section 3
covered project is located;
(ii)
Participants in HLJD Youthbuild Programs, and
(iii)
Other Section 3 Residents.
C.
To maintain a list of all lower income area residents who have applied either on their own or on
referral from any source, and to employ such persons, if otherwise eligible and a vacancy exists.
D.
To insert this Section 3 Affirmative Action Plan in all bid documents for contracts over $100,000, and
to require all bidders on subcontracts over $100,000 to submit a Section 3 Affirmative Action Plan,
including utilization goals and the specific steps planned to accomplish these goals.
E.
To insure that subcontracts over $100,000 which are typically let on a negotiated rather than bid basis
in areas other than Section 3 covered project areas, are also let on a negotiated basis, whenever
feasible, when let in a Section 3 covered project area.
F.
To formally contact unions, subcontractors and trade associations to secure their cooperation for this
program.
G.
To notify Section 3 residents and Section 3 business concerns about economic opportunities
generated by Section 3 covered assistance and to award Section 3 covered contracts, to the greatest
extent feasible, to Section 3 business concerns in the following order of preference:
(i)
Section 3 business concerns that provide economic opportunities for Section 3 residents
in the service area or neighborhood in which the Section 3 covered project is located;
(ii)
Applicants selected to carry out HUD Youthbuild projects;
(iii)
Other Section 3 business concerns.
H.
To notify potential contractors about Section 3 requirements of this part, and incorporating the Section
3 clause in all solicitations and contracts.
I.
To facilitate the training and employment of Section 3 residents and the award of contracts to Section
3 business concerns undertaking activities to reach the numerical goal established by HLJD.
J.
To cooperate in obtaining the compliance of contractors and subcontractors with the requirements of
Section 3.
K
To submit reports to DECD and HUD on the results of actions taken to provide training, jobs and
contracts to Section 3 residents and Section 3 business concerns.
L.
To appoint an executive official of the company or agency as Equal Employment Opportunity Officer
to
coordinate the implementation of this Section 3 Affirmative Action Plan.
M.
To document utilization of Section 3 Employees on the covered project by having new employees,
(including those of all subcontractors) from the Section 3 Area, complete the Section 3 Income
Worksheet as provided by DECD
N.
To complete a Section 3 Utilization Report and submit said report to DECD, HUD, or their designee
prior to final payment for the covered project; This report will list all Section 3 Employees documented
on the Section 3 Income Worksheets and be in the format provided by DECD.
O.
To maintain records, including copies of correspondence, income verification memoranda, etc., which
document that all levels of the above affirmative action steps have been taken.
CONTRACTOR CERTIFICATION
As officers and representative of: ________________________________________
(Name of Contractor)
On behalf of the Company, I have read and fully agree to the Section 3 Affirmative Action Plan, and
become a party to the full implementation of this program.
_______________________________________________________________________________
Name and Title of the Authorized Representative (print or type)
_____________________________________________
___________________________
Signature of Authorized Representative
Date
OCD/Sec3/2000
DEPARTMENT OF ECONOMIC & COMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SECTION 3 AFFIRMATIVE ACTION PLAN
(Subcontractor)
[For Subcontracts that exceed $100,000]
___________________________________, Subcontractor, agrees to implement the following specific
affirmative action steps directed at increasing the utilization of Section 3 Residents' and Section 3 Business
Concerns within the Town/City/County of _____________________________.
A.
To ascertain from the locality's CDBG Program official the exact boundaries of the Section 3 Covered
Project Area and where advantageous, seek the assistance of local officials in preparing and
implementing the affirmative action plan.
B.
To attempt to recruit from within the Town/City/County the necessary individuals to fill employment
opportunities generated by Section 3 covered assistance through: local advertising media, signs
placed at the proposed site for the project, and community organizations and public or private
institutions operating within or serving the project area such as Service Employment and
Redevelopment (SER), Opportunities Industrialization Center (OIC), Urban League, Concentrated
Employment Program, Hometown Plan, or the U.S. Employment Service and providing preference for
these opportunities in the following order:
(i)
Section 3 Residents residing in the service area or neighborhood in which the Section 3
covered project is located;
(ii)
Participants in HLJD Youthbuild Programs, and
(iii)
Other Section 3 Residents.
C.
To maintain a list of all lower income area residents who have applied either on their own or on
referral from any source, and to employ such persons, if otherwise eligible and a vacancy exists.
D.
To insert this Section 3 Affirmative Action Plan in all bid documents for contracts over $100,000, and
to require all bidders on subcontracts over $100,000 to submit a Section 3 Affirmative Action Plan,
including utilization goals and the specific steps planned to accomplish these goals.
E.
To insure that subcontracts over $100,000 which are typically let on a negotiated rather than bid basis
in areas other than Section 3 covered project areas, are also let on a negotiated basis, whenever
feasible, when let in a Section 3 covered project area.
F.
To formally contact unions, subcontractors and trade associations to secure their cooperation for this
program.
G.
To notify Section 3 residents and Section 3 business concerns about economic opportunities
generated by Section 3 covered assistance and to award Section 3 covered contracts, to the greatest
extent feasible, to Section 3 business concerns in the following order of preference:
(i)
Section 3 business concerns that provide economic opportunities for Section 3 residents
in the service area or neighborhood in which the Section 3 covered project is located;
(ii)
Applicants selected to carry out HUD Youthbuild projects;
(iii)
Other Section 3 business concerns.
H.
To notify potential contractors about Section 3 requirements of this part, and incorporating the Section
3 clause in all solicitations and contracts.
I.
To facilitate the training and employment of Section 3 residents and the award of contracts to Section
3 business concerns undertaking activities to reach the numerical goal established by HLJD.
J.
To cooperate in obtaining the compliance of contractors and subcontractors with the requirements of
Section 3.
K
To submit reports to DECD and HUD on the results of actions taken to provide training, jobs and
contracts to Section 3 residents and Section 3 business concerns.
L.
To appoint an executive official of the company or agency as Equal Employment Opportunity Officer
to
coordinate the implementation of this Section 3 Affirmative Action Plan.
M.
To document utilization of Section 3 Employees on the covered project by obtaining income
information from new project area employees on the Section 3 Income Worksheet.
N.
To provide all Section 3 Income Worksheets to the prime contractor for inclusion in the Section 3
Utilization Report prior to receipt of final payment of CDBG funds.
O.
To maintain records, including copies of correspondence, income verification memoranda, etc., which
document that all levels of the above affirmative action steps have been taken.
SUBCONTRACTOR CERTIFICATION
As officers and representative of: ________________________________________
(Name of Subcontractor)
On behalf of the Company, I have read and fully agree to the Section 3 Affirmative Action Plan, and
become a party to the full implementation of this program.
_______________________________________________________________________________
Name and Title of the Authorized Representative (print or type)
_____________________________________________
___________________________
Signature of Authorized Representative
Date
OCD/Sec3/sub2000
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