"Forwarding Documents to a Third Party Request Form" - British Columbia, Canada

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Forwarding Documents
to a Third Party
Request Form
Please complete this form if you would like the Ministry of Education to forward documents from your records
to another organization on your behalf. As the conditions for forwarding documents are strictly limited, please
read carefully all the information below before you proceed.
Please note that:
• We will not release the original documents. The copy that we forward will bear a stamp that reads “certified
copy of the original” and the signature of a Ministry representative.
• The only documents we will forward to third parties are copies of high school diplomas, transcripts, degree
confirmation letters, syllabuses and translations and only if the originals were received directly from the
sending institution.
• We will forward to the following third parties only: the Teacher Qualification Service, post-secondary
institutions and other teacher licensing bodies. We will not provide documents to school districts.
• We are not a document service. We will only provide this service if it is not possible for you to obtain
another original document from the sending institution.
• We will forward the documents to the third party by mail.
• We do not guarantee that the documents will be accepted by the third party. It is your responsibility to
determine whether the recipient will accept the documents being forwarded.
• We do not guarantee the quality of the document as this depends on the clarity of the original document.
Please be aware that there may be a significant amount of marking on your documents.
• The processing time is normally two to three weeks.
• You may submit this form to us by mail or by fax at 604 775-4859.
• The processing fee is $35 per document up to a maximum of $105 per request. For example, if you request
that we forward transcripts from two universities you attended, the fee would be $70. (See page 3 for
payment options.)
YOUR INFORMATION
Date of Birth
File/Certificate No.
Given Names
Surname
Previous Surnames
Mailing Address
Home Telephone Number
Work Telephone Number
Email Address
(include area code)
(include area code)
Ministry of Education
Mailing Address:
Telephone: 604 660-6060
400-2025 West Broadway
Toll Free: 1 800 555-3684
Vancouver BC V6J 1Z6
Facsimile: 604 775-4859
Forwarding Documents
to a Third Party
Request Form
Please complete this form if you would like the Ministry of Education to forward documents from your records
to another organization on your behalf. As the conditions for forwarding documents are strictly limited, please
read carefully all the information below before you proceed.
Please note that:
• We will not release the original documents. The copy that we forward will bear a stamp that reads “certified
copy of the original” and the signature of a Ministry representative.
• The only documents we will forward to third parties are copies of high school diplomas, transcripts, degree
confirmation letters, syllabuses and translations and only if the originals were received directly from the
sending institution.
• We will forward to the following third parties only: the Teacher Qualification Service, post-secondary
institutions and other teacher licensing bodies. We will not provide documents to school districts.
• We are not a document service. We will only provide this service if it is not possible for you to obtain
another original document from the sending institution.
• We will forward the documents to the third party by mail.
• We do not guarantee that the documents will be accepted by the third party. It is your responsibility to
determine whether the recipient will accept the documents being forwarded.
• We do not guarantee the quality of the document as this depends on the clarity of the original document.
Please be aware that there may be a significant amount of marking on your documents.
• The processing time is normally two to three weeks.
• You may submit this form to us by mail or by fax at 604 775-4859.
• The processing fee is $35 per document up to a maximum of $105 per request. For example, if you request
that we forward transcripts from two universities you attended, the fee would be $70. (See page 3 for
payment options.)
YOUR INFORMATION
Date of Birth
File/Certificate No.
Given Names
Surname
Previous Surnames
Mailing Address
Home Telephone Number
Work Telephone Number
Email Address
(include area code)
(include area code)
Ministry of Education
Mailing Address:
Telephone: 604 660-6060
400-2025 West Broadway
Toll Free: 1 800 555-3684
Vancouver BC V6J 1Z6
Facsimile: 604 775-4859
Forwarding Documents to a
Third Party Request Form
Page 2/3
RECIPIENT INFORMATION
Please provide the full name and mailing address of the organization where you would like your document(s)
sent.
Name of Licensing Body/Authority/Institution
Mailing Address
Mailing Address
DOCUMENT INFORMATION
Please describe the document(s) that you wish to have sent to the recipient listed above. Please provide as much
detail about the document(s) as you can, including dates, institution name, document type, degree completed, etc.
Name of Sending Institution
Type of Document
Description of Document
REQUEST TO RELEASE INFORMATION
I hereby authorize that the Ministry of Education release the document(s) as described above to the listed
recipient.
Signature
Date Signed
Ministry of Education
Mailing Address:
Telephone: 604 660-6060
400-2025 West Broadway
Toll Free: 1 800 555-3684
Vancouver BC V6J 1Z6
Facsimile: 604 775-4859
Forwarding Documents to a
Third Party Request Form
Page 3/3
PAYMENT INFORMATION
If you wish to pay the processing fee by credit card, please complete the authorization form below. Otherwise,
please enclose a cheque or money order payable to the Minister of Finance.
Name of individual or business as it appears on the card:
Please circle one:
Visa
MasterCard
American Express
Credit Card Number
Expiry Date (MM/YY)
Total Payment Authorized
$
Signature of card holder:
Date (YYYY/MM/DD)
Please note: Credit card data should not be emailed. The credit card information provided on this form will not be
retained. Upon authorization of the payment request, all credit card information will be destroyed.
August 2019
Ministry of Education
Mailing Address:
Telephone: 604 660-6060
400-2025 West Broadway
Toll Free: 1 800 555-3684
Vancouver BC V6J 1Z6
Facsimile: 604 775-4859
Page of 3