Form ARM-1 "Record Series Inventory Form" - South Carolina

What Is Form ARM-1?

This is a legal form that was released by the South Carolina Department of Archives & History - a government authority operating within South Carolina. Check the official instructions before completing and submitting the form.

Form Details:

  • Released on January 1, 2021;
  • The latest edition provided by the South Carolina Department of Archives & History;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a fillable version of Form ARM-1 by clicking the link below or browse more documents and templates provided by the South Carolina Department of Archives & History.

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Download Form ARM-1 "Record Series Inventory Form" - South Carolina

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Action Required
South Carolina Department of Archives and History
☐ Establish Schedule
Division of Archives and Records Management
☐ Revise Schedule
RECORD SERIES INVENTORY FORM
Schedule Number
TYPE OR PRINT CLEARLY. COMPLETE ONE FORM FOR EACH RECORD SERIES. RECORD GROUP NUMBER:
Section A. Identification of Program Unit and Contact Person
1. State or Local Agency
2. Division or Office
3. Subdivision
4. Program Unit
5. Person Completing Form: (Name)
(Title)
(Telephone)
(Date)
Section B. Description of Records
6. Record Series
7. Dates of Records
(a) Title:
(a) Beginning
to Ending
(b) Variant Title:
(b) Missing Dates:
☐ yes ☐no
9. Are records indexed? ☐ yes ☐ no
8. Are records still created?
If yes, title and location:
10. Arrangement of Record Series
☐ Alphabetically by
☐ Chronologically by
☐ Numerically by
☐ Unarranged
☐ Alphanumeric by
☐ Other
11. Description of Records
(a) Who creates and/or uses the records and for what purpose?
(b) Informational Content
(c) Value of Records (check all that apply)
☐ Administrative ☐ Legal ☐ Fiscal ☐ Historical ☐ Other
☐ yes
☐ no
(d) Are these records vital?
times ☐ daily ☐ weekly ☐ monthly ☐ yearly
(e) Reference Frequency
for
__ months
___ years. Never after
ARM- 1 (2021)
Action Required
South Carolina Department of Archives and History
☐ Establish Schedule
Division of Archives and Records Management
☐ Revise Schedule
RECORD SERIES INVENTORY FORM
Schedule Number
TYPE OR PRINT CLEARLY. COMPLETE ONE FORM FOR EACH RECORD SERIES. RECORD GROUP NUMBER:
Section A. Identification of Program Unit and Contact Person
1. State or Local Agency
2. Division or Office
3. Subdivision
4. Program Unit
5. Person Completing Form: (Name)
(Title)
(Telephone)
(Date)
Section B. Description of Records
6. Record Series
7. Dates of Records
(a) Title:
(a) Beginning
to Ending
(b) Variant Title:
(b) Missing Dates:
☐ yes ☐no
9. Are records indexed? ☐ yes ☐ no
8. Are records still created?
If yes, title and location:
10. Arrangement of Record Series
☐ Alphabetically by
☐ Chronologically by
☐ Numerically by
☐ Unarranged
☐ Alphanumeric by
☐ Other
11. Description of Records
(a) Who creates and/or uses the records and for what purpose?
(b) Informational Content
(c) Value of Records (check all that apply)
☐ Administrative ☐ Legal ☐ Fiscal ☐ Historical ☐ Other
☐ yes
☐ no
(d) Are these records vital?
times ☐ daily ☐ weekly ☐ monthly ☐ yearly
(e) Reference Frequency
for
__ months
___ years. Never after
ARM- 1 (2021)
SECTION B. DESCRIPTION OF RECORD SERIES (CONT.)
12(a) Characteristics (check the medium to left of record format):
☐Paper
☐Audio Visual
☐Microfilm
☐Electronic
☐Legal Size
☐Audiotape
☐Roll Film
☐Tape
☐Letter Size
☐Motion Picture
☐Aperture Cards
☐Disk
☐Bound Volume
☐Video Tape
☐Microfiche
☐Computer Printouts
☐Photo Print
☐Jackets
☐Maps , Plans , Drawings
☐Photo Glass
☐Publications
☐Other
12(b) Total Volume and Location of Records (by cu. ft.)
Office
State Records Center
Other Storage
Specify:
Most Recent Year
12(c) Total Megabytes of Electronic Records (mb)
Office
Other Storage
Specify:
Most Recent Year
13. Condition of Records: ☐ Good
☐ Fair
14. Confidential?
☐ Poor
☐ Molded
☐ Dirty ☐ Torn
yes.
no. If yes, cite authority.
☐ Other
15. Record is
16. Summarized:
☐original – Location of duplicate:
☐ yes
☐ no
Title and Location of Summary Record
☐duplicate – Location of original:
SECTION C. PROPOSED RETENTION PERIOD AND DISPOSITION
☐ Audit
☐ Other (specify):
17. Subject to:
☐ yes
☐ no. If yes, cite authority
18. Legal retention requirement?
19.
The proposed retention period for this record series should be implemented as follows (check all
that apply)
☐ Retain in program office space for
years
months
☐ Transfer to state/local facility for
years
months
☐ Transfer to State Records Center for
years
months
☐ Other (Specify)__
20. Final Disposition (following completion of retention period)
☐ Destroy
☐ Transfer to State Archives
☐ Transfer to Approved Repository
21. Additional Comments
ARM- 1 (2021)
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