Form ARM-1 "Record Series Inventory Form" - South Carolina

What Is Form ARM-1?

This is a legal form that was released by the South Carolina Department of Archives & History - a government authority operating within South Carolina. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on January 1, 2020;
  • The latest edition provided by the South Carolina Department of Archives & History;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a fillable version of Form ARM-1 by clicking the link below or browse more documents and templates provided by the South Carolina Department of Archives & History.

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Download Form ARM-1 "Record Series Inventory Form" - South Carolina

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South Carolina Department of Archives and History
Action Required
Division of Archives and Records Management
Establish Schedule
Revise Schedule
RECORD SERIES INVENTORY FORM
Schedule Number
TYPE OR PRINT CLEARLY. COMPLETE ONE FORM FOR EACH RECORD SERIES. RECORD GROUP NUMBER:
Section A. Identification of Program Unit and Contact Person
1. State or Local Agency
2. Division or Office
3. Subdivision
4. Program Unit
5. Person Completing Form: (Name)
(Title)
(Telephone)
(Date)
Section B. Description of Records
6. Record Series
7. Dates of Records
(a) Title:
(a) Beginning
to Ending
(b) Variant Title:
(b) Missing Dates:
8. Are records still created?
yes
no
9. Are records indexed?
yes
no
If yes, title and location:
10. Arrangement of Record Series
Alphabetically by
Chronologically by
Numerically by
Unarranged
Alphanumeric by
Other
11. Description of Records
(a) Who creates and/or uses the records and for what purpose?
(b) Informational Content
(c) Value of Records (check all that apply)
Administrative
Legal
Fiscal
Historical
Other
(d) Are these records vital?
yes
no
(e) Reference Frequency
times
daily
weekly
monthly
yearly
for
__months
__years. Never after
ARM-1 (2020)
South Carolina Department of Archives and History
Action Required
Division of Archives and Records Management
Establish Schedule
Revise Schedule
RECORD SERIES INVENTORY FORM
Schedule Number
TYPE OR PRINT CLEARLY. COMPLETE ONE FORM FOR EACH RECORD SERIES. RECORD GROUP NUMBER:
Section A. Identification of Program Unit and Contact Person
1. State or Local Agency
2. Division or Office
3. Subdivision
4. Program Unit
5. Person Completing Form: (Name)
(Title)
(Telephone)
(Date)
Section B. Description of Records
6. Record Series
7. Dates of Records
(a) Title:
(a) Beginning
to Ending
(b) Variant Title:
(b) Missing Dates:
8. Are records still created?
yes
no
9. Are records indexed?
yes
no
If yes, title and location:
10. Arrangement of Record Series
Alphabetically by
Chronologically by
Numerically by
Unarranged
Alphanumeric by
Other
11. Description of Records
(a) Who creates and/or uses the records and for what purpose?
(b) Informational Content
(c) Value of Records (check all that apply)
Administrative
Legal
Fiscal
Historical
Other
(d) Are these records vital?
yes
no
(e) Reference Frequency
times
daily
weekly
monthly
yearly
for
__months
__years. Never after
ARM-1 (2020)
SECTION B. DESCRIPTION OF RECORD SERIES (CON'T.)
12(a) Characteristics (check the medium to left of record format):
Paper
Audio Visual
Microfilm
Electronic
Legal Size
Audiotape
Roll Film
Tape
Letter Size
Motion Picture
Aperture Cards
Disk
Bound Volume
Video Tape
Microfiche
Computer Printouts
Photo Print
Jackets
Maps, Plans,Drawings
Photo Glass
Publications
Other
12(b) Total Volume and Location of Records (by cu. ft.) 12(c) Total volume generated per year
Office
(Most recent year)
State Records Center
Other Storage
Specify:
13. Condition of Records:
Good
Fair
Poor
Molded
Dirty
Torn
Other
14. Confidential?
yes
no. If yes, cite authority.
15. Record is
16
Summarized:
yes
no
.
original - Location of duplicate:
Title and Location of Summary Record
duplicate - Location of original:
SECTION C. PROPOSED RETENTION PERIOD AND DISPOSITION
17. Subject to:
Audit
Other (specify):
18. Legal retention requirement?
yes
no. If yes, cite authority
19. The proposed retention period for this record series should be implemented as follows:
Retain in program office space for
years
months
Transfer to state/local facility for
years
months
Transfer to State Records Center for
years
months
Other (Specify)___
Final Disposition (following completion of retention period)
Destroy
Transfer to State Archives
Transfer to Approved Repository
20. Additional Comments
ARM-1 (2020)
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