DA Form 4856 Developmental Counseling Form

DA Form 4856, Developmental Counseling Form is a Department of the Army-issued form used by the unit leaders to help organize and structure the counseling sessions. The newest edition of the DA 4856 - sometimes incorrectly referred to as the DD Form 4856 - was issued on July 2014 and remains in use. An up-to-date fillable version of the form is available for download below.

Several versions of the DA Form 4856 Continuation Page are available online, but none are officially released by the Department of the Army.

What Is DA Form 4856?

The DA 4856 is an official paper intended to document counseling sessions provided by unit leaders to the soldiers of the U.S. Army. The form is used only during military counseling. All of the information within the form is kept strictly private but may be voluntarily disclosed later on by the person being counseled.

The DA Form 4856 is meant to assist unit leaders during several different scenarios:

  • Career counseling sessions;
  • During negative behavior assessments;
  • Providing helpful behavioral feedback or highlighting exceptionally good performance;
  • During event-oriented counseling to encourage excellent performance or indicate a disciplinary issue;
  • To serve as the follow-up after regular counseling sessions.

 

DEVELOPMENTAL COUNSELING FORM
For use of this form, see ATP 6-22.1; the proponent agency is TRADOC.
DATA REQUIRED BY THE PRIVACY ACT OF 1974
AUTHORITY:
5 USC 301, Departmental Regulations; 10 USC 3013, Secretary of the Army.
PRINCIPAL PURPOSE:
To assist leaders in conducting and recording counseling data pertaining to subordinates.
ROUTINE USES:
The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems or records notices also
apply to this system.
DISCLOSURE:
Disclosure is voluntary.
PART I - ADMINISTRATIVE DATA
Name (Last, First, MI)
Rank/Grade
Date of Counseling
Organization
Name and Title of Counselor
PART II - BACKGROUND INFORMATION
Purpose of Counseling: (Leader states the reason for the counseling, e.g. Performance/Professional or Event-Oriented counseling, and includes
the leader's facts and observations prior to the counseling.)
PART III - SUMMARY OF COUNSELING
Complete this section during or immediately subsequent to counseling.
Key Points of Discussion:
OTHER INSTRUCTIONS
This form will be destroyed upon: reassignment (other than rehabilitative transfers) , separation at ETS, or upon retirement. For separation
requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
DA FORM 4856, JUL 2014
PREVIOUS EDITIONS ARE OBSOLETE.
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How to Fill Out DA Form 4856?

The DA Form 4856 is convenient and mostly self-explanatory. Fully completed DA Form 4856 examples are also easily found online.

  1. The form consists of four parts. The first one contains the personal information of the individual receiving the counseling: their full name, rank, and organization as well as basic information about the counselor.
  2. Part II is for the counselor to fill out prior to the session. The review should be brief and provide the main purpose of the upcoming counseling session and any facts and observations important to the case.
  3. Part III contains a summary of the counseling session itself. This part must be filled during the meeting, or immediately after it. However tempted you may feel to fill out the Key Points of Discussion field in advance, it may seriously hurt the whole communication process.
  4. Counselors must set goals in order to create effective action plans. These goals are determined at the end of each session. This is essential for keeping the counseled individual motivated, helping define specific trackable aims and providing clear and comprehensive directions.
  5. Part IV contains an assessment of the action plan proposed in Part III. Its purpose is to help the counselor evaluate whether the actions taken helped the individual and to provide information for follow-up sessions.

 

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