Tenancy Agreement Form for Student Accommodation - Br(Ik - Netherlands

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TENANCY AGREEMENT FOR STUDENT ACCOMMODATION – ACADEMIC YEAR .................. / .................
Complete the text, check the applicable boxes; all alterations must be initialled by both parties.
LANDLORD
Natural person: name: ................................................................................. first names: ...................................................................................................................................
Br(ik reference no.: ............................................. living in (main place of residence) street: .......................................................................................................... no: ............
postal code: ....................... municipality: ......................................................................... place and date of birth: .............................................................................................
Or partnership + company registration no: ...................................................................................................................................................................................................
Br(ik reference no.: ............................................. with head office in: ........................................................................................................................................ no: ...........
postal code: ...................... municipality: ......................................................, in this matter legally represented by: name: .....................................................................
.............................................................. first name: .................................................................................. capacity: .......................................................................................
Obligatory: e-mail: ............................................................................................................................ telephone: ....................................................................................................
TENANT(S)
name: ................................................................................ first names: ................................................................................... student card no: .................................................
institution of higher education: .................................................................... degree programme and programme year: .................................................................................
living in (main place of residence) street: ........................................................................................................................................... no: ..........................................................
postal code: ................... municipality: .......................................................................country: .................................................. telephone: .......................................................
e-mail: ....................................................................................................... place and date of birth: .......................................................................................................................
identity card no.: ..........................................................IBAN.: .......................................................................................................... BIC: .............................................................
nd
name (2
tenant): ..................................................................... first names: ............................................................................ student card no.: .............................................
institution of higher education: .................................................................... degree programme and programme year: .................................................................................
living in (main place of residence) street: ........................................................................................................................... no: ..........................................................................
postal code: ...................... municipality: ....................................................................... country: ........................................................... telephone: .........................................
e-mail: ..................................................................................................................... place and date of birth: .........................................................................................................
identity card no.: ..........................................................IBAN.: .......................................................................................................... BIC: ............................................................
have agreed to the following:
PART 1: IDENTIFICATION OF THE RENTED PROPERTY, FINANCIAL AGREEMENT
Art. 1. Identification of the property
Art. 5. Composition of the rent
The landlord lets out:
The total rent of this tenancy agreement is € .......................... or € ........................
£ a student room
£ a studio £ a flat
a month. This amount does NOT cover:
£ furnished £ unfurnished
The energy consumption which is charged at cost to the individual tenant.
to be occupied by: £ 1 person £ ................ persons, situated at the following
For this, a monthly advance of € ................. is charged. Upon termination
address: street: ........................................................................................... no: ........
of the tenancy agreement – and if necessary at an earlier moment – the
postal code:..................... municipality: .....................................................................
landlord must provide a detailed breakdown of costs. Any relevant meter
telephone........................................................... at the £ front £ back of the
readings (gas – water – electricity) must be included in the description of
building on the: ................ floor, with room number ................................................
the condition of the accommodation/regulations in attachment.
The tenant declares that the accommodation will be used for study purposes
only and that he will not have his main place of residence in the
: ...........................................................................................................
Other
aforementioned accommodation, which is explicitly forbidden. The tenant is
Art. 6. Method of payment – default of payment
assumed to have viewed the accommodation beforehand.
The tenant must be a registered student of one of Br(ik’s partner institutions
The rent, viz. € ............................................ is deposited monthly, within the first
and the landlord must be registered as a homeowner with Br(ik.
five calendar days after the start of the rental month, at the latest, into the
Art. 2. Description of the condition of the accommodation
IBAN: ..................................................................... BIC: ............................................
in the name of .............................................................................................................
During the first 14 days of the actual occupation of the housing unit, an
extensive description of the condition of the accommodation must be drawn
In case of non-payment of rent, costs or charges, a yearly interest of 7% will
th
be charged by right and without prior notification of default from the 15
day
up, with both parties present and at shared expense. The same must be done
after the due date. A written reminder (extra cost: € 15) will be sent after 15
at the end of the tenancy. When no such description of the condition of the
days arrears.
accommodation could be drawn up as a result of an action by, or of
negligence of the tenant, it is assumed that the accommodation was in good
Art. 7. Deposit
condition when the tenant took up residency there.
The deposit is the equivalent of: £ 1 month’s £ 2 months’ £ 3 months’ rent.
Art. 3. Duration + definition of a rental month
Within 7 working days after signing the tenancy agreement, the tenant will pay
The rental period is .................... rental months. This period begins on:
the deposit of € ..........................................................................................................
.........................................................and ends on .......................................................
£
depositing the amount due into an individualized and frozen bank account
A rental month begins on the ................. of the calendar month and ends on
of a financial institution, in the tenant’s name.
the.................. of the following calendar month.
depositing the amount due into a bank account of a financial institution,
£
belonging to the landlord. The IBAN is ....................................................................
Art. 4. The end of the tenancy agreement
BIC .................................
Without a termination of tenancy, the tenancy agreement ends on the date
£
handing the amount over to the landlord against receipt.
specified in Article 3. Automatic renewal of the tenancy agreement cannot be
claimed (Civil Code, Art. 1738). Unless otherwise agreed, the tenant must
The deposit can never be considered as a payment of rent by the tenant and
completely vacate the accommodation by that time, clean it and personally
can only be used to reimburse damages to the rented property caused by the
return the keys to the landlord. When a new agreement with the same student
tenant or a third party granted access to the accommodation by the tenant.
is concluded, both parties decide in mutual agreement to what extent the
Damage due to normal use, wear and tear or age will not be charged to the
accommodation has to be vacated. The keys must always be returned to the
tenant. The deposit will be refunded within 2 months after the termination of
landlord upon termination of the rental period. If the parties do not arrange to
the tenancy agreement, at the latest, if all conditions of this agreement have
meet so that the keys can be returned in person, the tenant must send them to
been met and after full settlement of all outstanding amounts due, by means of
the landlord by registered mail on the day the tenancy agreement expires, at
a deposit into the bank account(s) mentioned above.
the latest.
1 / 2
TENANCY AGREEMENT FOR STUDENT ACCOMMODATION – ACADEMIC YEAR .................. / .................
Complete the text, check the applicable boxes; all alterations must be initialled by both parties.
LANDLORD
Natural person: name: ................................................................................. first names: ...................................................................................................................................
Br(ik reference no.: ............................................. living in (main place of residence) street: .......................................................................................................... no: ............
postal code: ....................... municipality: ......................................................................... place and date of birth: .............................................................................................
Or partnership + company registration no: ...................................................................................................................................................................................................
Br(ik reference no.: ............................................. with head office in: ........................................................................................................................................ no: ...........
postal code: ...................... municipality: ......................................................, in this matter legally represented by: name: .....................................................................
.............................................................. first name: .................................................................................. capacity: .......................................................................................
Obligatory: e-mail: ............................................................................................................................ telephone: ....................................................................................................
TENANT(S)
name: ................................................................................ first names: ................................................................................... student card no: .................................................
institution of higher education: .................................................................... degree programme and programme year: .................................................................................
living in (main place of residence) street: ........................................................................................................................................... no: ..........................................................
postal code: ................... municipality: .......................................................................country: .................................................. telephone: .......................................................
e-mail: ....................................................................................................... place and date of birth: .......................................................................................................................
identity card no.: ..........................................................IBAN.: .......................................................................................................... BIC: .............................................................
nd
name (2
tenant): ..................................................................... first names: ............................................................................ student card no.: .............................................
institution of higher education: .................................................................... degree programme and programme year: .................................................................................
living in (main place of residence) street: ........................................................................................................................... no: ..........................................................................
postal code: ...................... municipality: ....................................................................... country: ........................................................... telephone: .........................................
e-mail: ..................................................................................................................... place and date of birth: .........................................................................................................
identity card no.: ..........................................................IBAN.: .......................................................................................................... BIC: ............................................................
have agreed to the following:
PART 1: IDENTIFICATION OF THE RENTED PROPERTY, FINANCIAL AGREEMENT
Art. 1. Identification of the property
Art. 5. Composition of the rent
The landlord lets out:
The total rent of this tenancy agreement is € .......................... or € ........................
£ a student room
£ a studio £ a flat
a month. This amount does NOT cover:
£ furnished £ unfurnished
The energy consumption which is charged at cost to the individual tenant.
to be occupied by: £ 1 person £ ................ persons, situated at the following
For this, a monthly advance of € ................. is charged. Upon termination
address: street: ........................................................................................... no: ........
of the tenancy agreement – and if necessary at an earlier moment – the
postal code:..................... municipality: .....................................................................
landlord must provide a detailed breakdown of costs. Any relevant meter
telephone........................................................... at the £ front £ back of the
readings (gas – water – electricity) must be included in the description of
building on the: ................ floor, with room number ................................................
the condition of the accommodation/regulations in attachment.
The tenant declares that the accommodation will be used for study purposes
only and that he will not have his main place of residence in the
: ...........................................................................................................
Other
aforementioned accommodation, which is explicitly forbidden. The tenant is
Art. 6. Method of payment – default of payment
assumed to have viewed the accommodation beforehand.
The tenant must be a registered student of one of Br(ik’s partner institutions
The rent, viz. € ............................................ is deposited monthly, within the first
and the landlord must be registered as a homeowner with Br(ik.
five calendar days after the start of the rental month, at the latest, into the
Art. 2. Description of the condition of the accommodation
IBAN: ..................................................................... BIC: ............................................
in the name of .............................................................................................................
During the first 14 days of the actual occupation of the housing unit, an
extensive description of the condition of the accommodation must be drawn
In case of non-payment of rent, costs or charges, a yearly interest of 7% will
th
be charged by right and without prior notification of default from the 15
day
up, with both parties present and at shared expense. The same must be done
after the due date. A written reminder (extra cost: € 15) will be sent after 15
at the end of the tenancy. When no such description of the condition of the
days arrears.
accommodation could be drawn up as a result of an action by, or of
negligence of the tenant, it is assumed that the accommodation was in good
Art. 7. Deposit
condition when the tenant took up residency there.
The deposit is the equivalent of: £ 1 month’s £ 2 months’ £ 3 months’ rent.
Art. 3. Duration + definition of a rental month
Within 7 working days after signing the tenancy agreement, the tenant will pay
The rental period is .................... rental months. This period begins on:
the deposit of € ..........................................................................................................
.........................................................and ends on .......................................................
£
depositing the amount due into an individualized and frozen bank account
A rental month begins on the ................. of the calendar month and ends on
of a financial institution, in the tenant’s name.
the.................. of the following calendar month.
depositing the amount due into a bank account of a financial institution,
£
belonging to the landlord. The IBAN is ....................................................................
Art. 4. The end of the tenancy agreement
BIC .................................
Without a termination of tenancy, the tenancy agreement ends on the date
£
handing the amount over to the landlord against receipt.
specified in Article 3. Automatic renewal of the tenancy agreement cannot be
claimed (Civil Code, Art. 1738). Unless otherwise agreed, the tenant must
The deposit can never be considered as a payment of rent by the tenant and
completely vacate the accommodation by that time, clean it and personally
can only be used to reimburse damages to the rented property caused by the
return the keys to the landlord. When a new agreement with the same student
tenant or a third party granted access to the accommodation by the tenant.
is concluded, both parties decide in mutual agreement to what extent the
Damage due to normal use, wear and tear or age will not be charged to the
accommodation has to be vacated. The keys must always be returned to the
tenant. The deposit will be refunded within 2 months after the termination of
landlord upon termination of the rental period. If the parties do not arrange to
the tenancy agreement, at the latest, if all conditions of this agreement have
meet so that the keys can be returned in person, the tenant must send them to
been met and after full settlement of all outstanding amounts due, by means of
the landlord by registered mail on the day the tenancy agreement expires, at
a deposit into the bank account(s) mentioned above.
the latest.
1 / 2
PART 2: GENERAL TERMS AND CONDITIONS
1.
OBLIGATIONS OF THE LANDLORD
2.
OBLIGATIONS OF THE TENANT
Art. 8. Basic obligations with regard to safety, health and amenities
Art. 12. Subletting and transfer of tenancy
The landlord promises to adhere to the regulations of the Brussels Housing
Subletting the accommodation, placing it at the disposal of others or transfers
Code.
of tenancy are prohibited without the landlord’s written permission. All forms
of trade or industry or professional activities are also explicitly forbidden and
Art. 9. Maintenance and repairs
can only be permitted after the landlord’s written agreement. In particular must
the tenancy agreement under no circumstances become subject to
In accordance with the relevant legal provisions, all technical maintenance
Commercial Tenancy Law. If the landlord were to be taxed under that law, this
and repairs are the responsibility of the landlord. The tenant must
taxation will be exclusively paid by the tenant.
immediately, in writing, notify the landlord of any damages or defects
requiring repairs. The landlord undertakes to have the repairs carried out as
Art. 13. Damages and depreciation
soon as possible. The landlord can carry out small maintenance jobs in the
accommodation, or have them carried out. For major repairs, a suitable
The tenant is responsible for all damages or depreciation caused by himself or
moment is to be decided upon in consultation with the tenant(s). The landlord
by a third party to whom he allowed access to the accommodation. The tenant
will, however, carry out no repairs during the revision or the examination
must also take the necessary precautions to prevent frost damage in the
periods, with the exception of urgent repairs. All requested alterations or
accommodation. It is the landlord’s responsibility to protect all installations
renovations have to be clearly described.
from frost damage. With the exception of repairs at the expense of the
landlord, normal use, maintenance or wear and tear, the tenants are supposed
Art. 10. Quiet enjoyment
to be jointly liable for all damages inflicted on the communal areas and safety
installations, when the individual(s) responsible for the damage is/are
During the term of the agreement, the tenant has the property uninterruptedly
unknown.
at his disposal. The landlord undertakes to ensure the quiet enjoyment of the
accommodation. He is only allowed access to the rented property for reasons
Art. 14. Insurance of the home contents
of hygiene, safety, technical maintenance, re-letting or in case of
circumstances beyond one’s control. The tenant is not allowed to keep
The tenant will insure his personal belongings against all risks deemed
animals in the rented property or to let animals stay there. Both parties, as
necessary by him, at his own expense, with a waiver of recourse in favour of
well as third parties to whom they may have granted access, must refrain from
the landlord. It may be possible to have the tenant’s parents’ fire insurance
any activities that might disturb the peace and quiet of the other occupants of
policy cover this risk.
the building or neighbours.
Art. 11. Insurances
The landlord must adequately insure the building against the risks of fire,
electrical damage, explosions, water damage, storm damage, lightning strikes,
attacks and neighbour nuisance, with a waiver of subrogation in favour of the
tenant.
PART 3: POSSIBILITIES OF TERMINATING THE TENANCY AGREEMENT
Art. 15. Premature termination
Art. 16. Prior attempt at reconciliation
a)
The landlord and the tenant explicitly agree that the following situations,
The tenant must be a student of one of Br(ik’s partner institutions and the
at least, are to be considered serious shortcomings by the tenant, and that
landlord must be registered with Br(ik as a homeowner.
they are such that they would justify the landlord’s possible claim for the
Each dispute with regard to the interpretation, the execution or the termination
judicial dissolution of the present agreement at the expense of the tenant:
of this tenancy agreement can be submitted to Br(ik, at the request of one of
serious reasons due to the behaviour of the tenant as a result of which the
the parties involved, prior to bringing the case before the court. This service
original purpose of the accommodation as a place for study risks being
will then as soon as possible formulate a proposal to reconcile both parties.
compromised;
The parties retain the initiative to take further steps, if necessary legal ones.
if the rent arrears exceed 2 months’ rent.
Only Belgian law applies and only the courts of the judicial district of Brussels
The re-letting fee which is then due consists of 3 months’ net rent (rent
are competent.
without the costs and charges).
Art. 17. Final provisions
b)
Both parties can terminate this agreement without stating a valid reason
by giving 1 month’s notice: the compensation amounts to minimum 2 months’
This tenancy agreement can also be complemented by health and safety
and maximum 3 months’ rent. If a new tenant, who is acceptable to the
regulations that have previously been communicated to the tenant. In that
landlord, is prepared to take over the tenancy agreement, the compensation
case, the tenant must adhere to these regulations. Both parties must
can by mutual consent be limited to the actual loss of rent incurred.
subscribe these regulations and the signed copies must be attached to all
The termination takes effect on the first day of the rental month following the
copies of the tenancy agreement. Their content may under no circumstances
month in which notice was served.
be contrary to or detract from the stipulations in the tenancy agreement.
Notice must in all cases be sent by registered mail and must include the
(possible) reason for termination and evidence thereof. A copy of this letter
must be sent to Br(ik. When the tenant dies, the tenancy agreement is
automatically terminated.
Drawn up in ............................................................................ on .................................................... in duplicate / triplicate. Each party acknowledges
receipt of one copy.
THE TENANT(s):
THE LANDLORD :
IMPORTANT: EACH COPY OF THIS AGREEMENT MUST BE SEPARATELY SIGNED BY BOTH PARTIES.
This agreement is entered into on the basis of a model contract, made available by Br(ik – Alles voor stadstudenten vzw. The intervention of Br(ik is
exclusively limited to making the present model contract available, and to its possible role in the context of a preceding attempt at reconciliation
between tenant and landlord. Br(ik is otherwise in no way a part of the contractual bond entered into by the tenant and the landlord, or in any way
involved in establishing that contractual relationship. Br(ik emphasizes that it cannot guarantee and cannot be held responsible for the housing
quality of the student accommodation in question, nor for its conformity to and adherence to the relevant legislation. This is exclusively the
responsibility of the landlord.
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