Form 236 Engineering Service Contract - Electric System Design and Construction

Form 236 is a U.S. Department of Agriculture - Rural Development form also known as the "Engineering Service Contract - Electric System Design And Construction". The latest edition of the form was released in June 1, 1998 and is available for digital filing.

Download an up-to-date Form 236 in PDF-format down below or look it up on the U.S. Department of Agriculture - Rural Development Forms website.

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OMB Control Number 0572-0118
Expiration Date
03/31/2015
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid
OMB control number. The valid OMB control number for this information collection is 0572-0118. The time required to complete this information is estimated to average 1 hour per
response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding this burden estimate or any other aspect of this collection of information including suggestions for reducing burden to: USDA-RUS, Attn.: Director,
PDRA, 1400 Independence Ave. S.W. STOP, 1522, Washington, DC 20250-1522; and to the Office of Information and Regulatory Affairs, Paperwork Reduction Project (1910-1800), Office
of Management and Budget, Washington, DC 20503.
ENGINEERING SERVICE CONTRACT
ELECTRIC SYSTEM DESIGN AND CONSTRUCTION
AGREEMENT
, made
,
, between
(hereinafter called the ''Owner") and
of
hereinafter called the "Engineer").
WHEREAS, the Owner has obtained loans made or guaranteed by the United States of America, acting
through the Administrator of the Rural Utilities Service (hereinafter called the ''Administrator"), to finance in whole
or in part a rural electric system pursuant to the Rural Electrification Act of 1936, as amended, and plans the
construction of a project designated
, being hereinafter called the ''Project,'' consisting of
approximately the following facilities:
Distribution and Transmission Lines:
km) of
miles (
kV line,
miles (
km) of
kV line,
Substations:
Name
MVA
kV
kV to
MVA
kV to
kV
Switching Stations:
Name
kV
kV
Other:
km) of line conversion,
km) of line
miles (
miles (
removal, and the following:
NOW, THEREFORE, in consideration of the mutual undertakings herein contained, the parties hereto
agree as follows:
ARTICLE I
General Obligations
In accordance with the normal standards and practices used in the profession, the Engineer shall render
diligently and competently all engineering services which shall be necessary or advisable for the expeditious,
economical, and sound design and construction of the Project, with due consideration given to applicable
ecological and environmental requirements. The enumeration of specific duties and obligations to be performed by
the Engineer hereunder shall not be construed to limit the general undertakings of the Engineer.
RUS FORM 236 (Rev. 6-98)
OMB Control Number 0572-0118
Expiration Date
03/31/2015
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid
OMB control number. The valid OMB control number for this information collection is 0572-0118. The time required to complete this information is estimated to average 1 hour per
response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding this burden estimate or any other aspect of this collection of information including suggestions for reducing burden to: USDA-RUS, Attn.: Director,
PDRA, 1400 Independence Ave. S.W. STOP, 1522, Washington, DC 20250-1522; and to the Office of Information and Regulatory Affairs, Paperwork Reduction Project (1910-1800), Office
of Management and Budget, Washington, DC 20503.
ENGINEERING SERVICE CONTRACT
ELECTRIC SYSTEM DESIGN AND CONSTRUCTION
AGREEMENT
, made
,
, between
(hereinafter called the ''Owner") and
of
hereinafter called the "Engineer").
WHEREAS, the Owner has obtained loans made or guaranteed by the United States of America, acting
through the Administrator of the Rural Utilities Service (hereinafter called the ''Administrator"), to finance in whole
or in part a rural electric system pursuant to the Rural Electrification Act of 1936, as amended, and plans the
construction of a project designated
, being hereinafter called the ''Project,'' consisting of
approximately the following facilities:
Distribution and Transmission Lines:
km) of
miles (
kV line,
miles (
km) of
kV line,
Substations:
Name
MVA
kV
kV to
MVA
kV to
kV
Switching Stations:
Name
kV
kV
Other:
km) of line conversion,
km) of line
miles (
miles (
removal, and the following:
NOW, THEREFORE, in consideration of the mutual undertakings herein contained, the parties hereto
agree as follows:
ARTICLE I
General Obligations
In accordance with the normal standards and practices used in the profession, the Engineer shall render
diligently and competently all engineering services which shall be necessary or advisable for the expeditious,
economical, and sound design and construction of the Project, with due consideration given to applicable
ecological and environmental requirements. The enumeration of specific duties and obligations to be performed by
the Engineer hereunder shall not be construed to limit the general undertakings of the Engineer.
RUS FORM 236 (Rev. 6-98)
ARTICLE II
Preconstruction Period
Section 1. The Engineer shall give thorough consideration to aesthetics and the protection of the
environment in all phases of construction of the Project, including line routing and station locations. Where RUS
or the Owner has prepared an environmental document or the Owner must comply with the conditions of a
Special Use Permit imposed by a Federal land management agency, the Engineer shall incorporate all
environmental commitments of the applicable documents that specifically relate to the facilities to be constructed.
Section 2. The Engineer shall, within thirty (30) days after the date of execution of this Agreement, make
a complete field inspection and investigation for the purpose of determining the most economical and practicable
location of the proposed lines.
The Engineer shall cooperate with the Owner's right-of-way agent and attorney in developing a schedule
of right-of-way procurement and assist the Owner in developing suitable property maps for use by the Owner's
easement solicitors.
Section 3. Prior to the preparation of Plans and Specifications by the Engineer, the Owner shall furnish to
the Engineer the following as may be applicable:
(a) Copies of pertinent Engineering Studies, including Construction Work Plans when available, on
which to base the design of the electrical facilities to be built; key maps of the Owner's present and proposed
facilities and detail or vicinity maps showing location of existing lines, consumers served, and easements
obtained..
(b) Detailed lists of materials, if any, on hand or on order which are to be furnished by the Owner in
the construction of the Project, together with the quantity and the value of each item of such material.
(c) With respect to materials contained in the assembly units indicated for removal, a list showing
values of individual material items for which the Contractor will be credited with respect to salvaged materials
returned to the Owner if not included in item (b) above.
Section 4. Sufficient soil test data to ensure adequate foundation designs shall be provided by the
Owner
the Engineer [check one].
Section 5. If requested by the Owner, the Engineer shall prepare and submit to the Owner estimates of
quantities of materials to be furnished by the Owner for use in connection with the construction of the Project. The
Engineer shall procure and submit to the Owner forms of contracts and other documents for such materials and for
such other services as may be necessary or desirable in connection with the construction of the Project.
Section 6. For transmission lines, the Engineer shall prepare and submit to the Owner for approval and to
the Administrator for approval, if approval of the Administrator is required, a summary of transmission line and
substation design data with supporting calculations. The Plans and Specifications and the Plan and Profile, if any,
shall be based on the design data approved by the Owner and by the Administrator, if approval of the Administrator
is required.
Section 7. The Engineer shall prepare and submit to the Owner for approval and to the Administrator for
approval, if approval of the Administrator is required, plan and profile sheets for all transmission lines.
Section 8. In specifying right-of-way clearing for transmission lines where "feathering" and/or undulating
boundaries are required, the Engineer shall mark all brush and trees to be removed unless such marking is the
responsibility of another authority. The Engineer shall also compute all clearing units, and show all clearing units
on the plan and profile drawings or on separate drawings prepared for this purpose.
RUS FORM 236 (Rev. 6-98)
2
Section 9. The Engineer shall prepare, and within
days after the date of execution of this
Agreement, submit to the Owner for approval and to the Administrator for approval, if approval of the
Administrator is required, two copies of complete and detailed plans and specifications, drawings, maps, and other
documents required for the construction of the Project (all of the foregoing being hereinafter collectively called the
''Plans and Specifications"). In the preparation of the Plans and Specifications, the Engineer shall consult with the
Owner to the end that the Project shall serve the purpose intended by the Owner. Unless otherwise directed by the
Owner, the Engineer shall use Construction Work Plans and Engineering Studies, as furnished by the Owner, as a
basis for the preparation of the Plans and Specifications. The Engineer shall diligently make such changes in the
Plans and Specifications as may be required by the Owner or the Administrator as a condition of approval thereof.
Section 10. The Engineer shall, for each substation, prepare and furnish for the Owner's approval and for
the Administrator's approval, if approval of the Administrator is required, the following drawings and such others
as may be necessary or desirable for the construction of the Project:
One line diagram (relays, breakers, transformers, switches, etc.)
Three line diagram (PT, CT, phasing, etc.)
Plot plan (excluding land surveys and plots necessary in acquisition of property)
Grading plan, fence layout and details
Structure plan and details
Structure elevations (with section views)
Footing plan and details
Grounding plan and details
Cable trench and layout plan
Lighting plan and details
Control house plan and details
Control house elevations and details
Material lists
Section 11. All maps, drawings, plan and profile sheets, plans and specifications, contract forms,
addenda, estimates, studies, and other documents required to be prepared or submitted by the Engineer under this
Article II or other articles of this Agreement shall conform to the applicable standard specifications and other forms
prescribed by the Administrator, unless deviation therefrom shall have been approved by the Administrator.
Section 12. The Engineer shall furnish to the Owner all engineering information, data, and drawings
required for procuring all necessary or desirable permits, licenses, franchises, and authorizations from public
bodies, and all necessary or desirable permits, licenses, or agreements with respect to the crossing of navigable
streams, railroads, and power lines, and with respect to the paralleling or crossing of communications lines and
signal circuits, and shall assist the Owner to the extent necessary to obtain such permits, licenses, franchises,
authorizations, and agreements. The Engineer shall also furnish to the Owner all engineering information, data, and
drawings required for procuring transmission line right-of-way through condemnation proceedings. If
3
RUS FORM 236 (Rev. 6-98)
requested by the Owner, the Engineer shall attend, or appear as a witness in, hearings or other proceedings before
public service commissions or other regulatory bodies in connection with procuring of the foregoing.
Section 13. When notified by the Administrator (if approval of the Administrator is required) and by the
Owner of their approval of the form of Construction Contract, the Engineer shall immediately take all appropriate
and necessary action to procure full, free, and competitive bidding for the award of such contract or contracts, and
when requested assist the Owner with the purchase of material and equipment. The term "Construction Contract"
as used herein shall also include right-of-way clearing contracts, equipment contracts, or materials contracts if
such contracts are utilized in the construction of the project. In fulfilling this responsibility, the Engineer shall
prepare and submit to the Owner for approval a recommended list of qualified bidders to construct the project.
Upon approval of such list by the Owner, the Engineer, in collaboration with the Owner, shall fix a date for the
opening of bids for such contracts. The Engineer shall prepare and furnish to the qualified bidders the Plans and
Specifications and Construction Drawings together with all necessary forms and other documents.
Section 14. The Engineer shall be available to each prospective bidder for consultation with respect to the
details of the Plans and Specifications and all other matters pertaining to the preparation of the proposals for the
construction of the Project or the supply of materials or services therefor. The Engineer, or a competent
representative of the Engineer, shall attend and supervise all openings of bids for the construction of the Project or
for the furnishing of materials or services therefor. In case fewer than three (3) bids are received for the
construction of the Project or component parts of the Project, the Owner shall be notified immediately and such
bids shall remain unopened unless permission is obtained from the Owner for the opening of such bids. If bids are
opened, the Engineer shall carefully check and prepare detailed assembly unit price tabulations of all bids received,
and shall render to the Owner all such assistance as shall be required in connection with consideration of the bids
received so that contracts may be prudently and properly awarded in accordance with the policy and procedure
prescribed by the Owner and the Administrator.
Section 15. If any change is to be made in the Plans and Specifications after the Construction Contract
has been approved by the Owner and by the Administrator, if approval of the Administrator is required, the
Engineer shall prepare and submit the necessary details for a contract amendment in accordance with the
procedure prescribed by the Owner and the Administrator.
ARTICLE III
Staking
Section 1. The Engineer, with the approval of the Owner, shall determine when staking of the Project shall
begin; provided, however, that the Engineer shall not commence staking until the Owner shall have certified that all
right-of-way authorizations and easements reasonably required for the construction of the Project have been
procured. The Owner shall furnish qualified persons to negotiate with landowners or tenants with respect to such
right-of-way authorizations and easements and the locations of meter poles or service entrances. The Engineer
shall proceed diligently with such staking and continue therewith in such mariner as not to retard the progress of
construction of the Project.
The staking shall be done in a thorough and workmanlike manner and in accordance with the latest
revision of the National Electrical Safety Code, applicable State codes, plans and specifications, and approved
transmission line plan and profile sheets. The Engineer shall in no case stake lines other than those authorized by
the Owner. The Engineer shall replace all stakes lost or removed prior to or during construction of the Project. All
costs, including costs of stakes, equipment, and other material used in connection with the staking, shall be borne by
the Engineer. All stakes shall be marked to show the pole number. Where practicable, all stakes shall be driven in
such manner that the pole number shall be visible from the pole hauling truck when poles are being distributed
Each transmission structure stake shall be marked with the station number and the height and class of pole. Where
it is probable that the Contractor will have difficulty in locating stakes, the Engineer shall drive a four-foot (1.2 m)
building lath or equivalent in addition and adjacent to the stake. The Engineer shall give due consideration to the
location of the consumer's load center and service termination in staking pole locations on or near the consumer's
premises so that the service entrance cable or low voltage conductors to buildings will be as short as possible.
RUS FORM 236 (Rev. 6-98)
4
Section 2. The Engineer shall cause staking sheets or structure lists to be maintained in such form as the
Owner shall require, on which shall be accurately entered all pertinent and useful information and directions
concerning the construction of the Project. Five counterparts of the staking sheets or structure lists shall be
supplied by the engineer to the Contractor and two copies shall be supplied to the Owner. When revisions in
staking sheets or structure lists are necessary, the Engineer shall cause all copies of the staking sheets or structure
lists to be corrected to reflect such revisions in the information or directions previously incorporated thereon.
Section 3. The Engineer shall prepare and submit to the Owner a report showing the quantity, kind, price,
and extended total of all units of construction for each portion of the Project at the time such portion is released to
the Contractor for construction.
Section 4. A competent resident engineer, with full authority to act for the Engineer, shall be maintained
by the Engineer at the site of the Project at all times when staking is being performed..
ARTICLE IV
Construction Management
Section 1. The Engineer shall supervise the construction of the Project and shall make a diligent effort to
ensure the expeditious and economical construction thereof in accordance with the Plans and Specifications and the
terms of the Construction Contract or contracts and ensure that all specified environmental criteria are followed.
The Engineer shall carefully inspect all materials and equipment prior to their incorporation in the Project and
shall promptly reject those not in compliance with the Specifications. The Engineer shall also supervise and inspect
the incorporation of the materials in the Project and the workmanship with which such materials are incorporated..
Such inspection shall be deemed to be adequate if a reasonable percentage of all construction units are inspected at
the time of installation. The Engineer, as representative of the Owner, shall have sole responsibility for requiring
the Contractor to perform the Construction Contract in accordance with its terms and the Plans and Specifications;
and, in performing the duties incident to such responsibility, the Engineer shall issue to the Contractor such
directives and impose such restrictions as may be required to obtain reasonable and proper compliance by the
Contractor with the terms of the Construction Contract and the Plans and Specifications, in construction of the
Project; provided that the Engineer shall not be required to exercise any actual control over employees of the
Contractor. The term "supervise" when used herein shall not confer upon the Engineer responsibility for the
Contractor's construction means, methods, or techniques. The obligations of the Engineer hereunder run to and
are for the benefit of only the Administrator and the Owner.
Section 2. The Engineer shall measure ground resistance at all substation ground fields prior to bonding
the ground field to the substation structure. In addition, upon recommendation by the Engineer and authorization
by the Owner, the Engineer shall measure the ground resistance at the following locations:
(a) At all transmission structures with overhead ground wire prior to the installation of the overhead
ground wire.
(b) At all transmission structures with pole grounds prior to the installation of power conductor. The
Engineer shall prepare a report of the ground resistance measurements mentioned above and submit such
report to the Owner together with recommendations for changes, if any, required to ensure satisfactory
operation. To the extent such changes are approved, the Engineer shall make appropriate changes in the Plans
and Specifications in accordance with the provisions of Section 15 of Article II.
Section 3. The Engineer shall maintain at the site of the Project during the entire period of construction a
competent resident engineer with full authority to act for the Engineer, unless specifically directed otherwise by the
Owner in writing. When necessary to assure adequate inspection, one or more competent inspectors shall also be
maintained when construction units are being installed or corrective work is being performed, the number of
inspectors being subject to approval by the Owner. The Engineer shall report, in writing, defects in workmanship
or materials to the Contractor and the Owner and shall instruct the Contractor to correct such defects immediately,
in accordance with the terms of the Construction Contract. A resident engineer shall be present during the final
inspection of completed construction.
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RUS FORM 236 (Rev. 6-98)

Download Form 236 Engineering Service Contract - Electric System Design and Construction

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