"Open Record Request Form" - Alabama

Open Record Request Form is a legal document that was released by the Alabama Department of Revenue - a government authority operating within Alabama.

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Download "Open Record Request Form" - Alabama

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DEPARTMENT OF REVENUE POLICY REGARDING
OPEN RECORDS REQUESTS
The Alabama Open Records Law, Code of Alabama 1975, § 36-12-40 provides that "[e]very
citizen has a right to inspect and take a copy of any public writing of this state, except as
otherwise expressly provided by statute."
It is the policy of the Department of Revenue, to comply with § 36-12-40, to allow citizens to
inspect and take a copy of public records maintained by this office, unless the record is exempt
from public disclosure. In accordance with state and federal laws, some department records may
not be open for public inspection. Ongoing criminal investigations, tax returns and financial
statements are examples of restricted records. In addition, certain records such as motor vehicle
title and registration records have specific statutory disclosure requirements and are not subject
to open record requests. Finally, draft documents, such as versions of proposed administrative
rules and legislation, used internally by the Alabama Department of Revenue, are not subject to
disclosure under the Open Records Law. Draft documents shared externally, as well as internal
and external correspondence, such as emails, on possible actions to be taken by Revenue, are
also not subject to disclosure (see Attorney General Opinion 2017-036).
Access to and inspection of public records will be provided during the regular business hours of
8:00 a.m. to 5:00 p.m. at the offices of the Department of Revenue. Citizens may be requested to
provide identification prior to the inspection of requested documents. It is requested that citizens
inspecting public records refrain from eating, drinking, and smoking in areas where such records
are being inspected and copied. The Department of Revenue will determine reasonable
limitations on the number of citizens who may inspect and copy records at one time so as not to
disrupt the work of the employees of the Department of Revenue.
Citizens may make copies of available public records using their own equipment while viewing
them at the offices of the Department. There will be a charge of $1.00 per page for copies of
public records made by Department of Revenue employees using state-owned copiers. Citizens
must pay any outside costs incurred by the Department for providing copies of public records
requested by citizens. Every effort will be made to provide public records within a reasonable
time period.
If you have questions about the Department’s policy or need further assistance, please contact
Kelley Gillikin, Acting Director of Tax Policy and Governmental Affairs Division at
taxpolicy@revenue.alabama.gov or 334-242-1380.
Citizens wishing to obtain copies of public records may print the form and mail to:
Open Record Requests
Alabama Department of Revenue
50 North Ripley Street, Room 4131
Montgomery, AL 36132-8510
DEPARTMENT OF REVENUE POLICY REGARDING
OPEN RECORDS REQUESTS
The Alabama Open Records Law, Code of Alabama 1975, § 36-12-40 provides that "[e]very
citizen has a right to inspect and take a copy of any public writing of this state, except as
otherwise expressly provided by statute."
It is the policy of the Department of Revenue, to comply with § 36-12-40, to allow citizens to
inspect and take a copy of public records maintained by this office, unless the record is exempt
from public disclosure. In accordance with state and federal laws, some department records may
not be open for public inspection. Ongoing criminal investigations, tax returns and financial
statements are examples of restricted records. In addition, certain records such as motor vehicle
title and registration records have specific statutory disclosure requirements and are not subject
to open record requests. Finally, draft documents, such as versions of proposed administrative
rules and legislation, used internally by the Alabama Department of Revenue, are not subject to
disclosure under the Open Records Law. Draft documents shared externally, as well as internal
and external correspondence, such as emails, on possible actions to be taken by Revenue, are
also not subject to disclosure (see Attorney General Opinion 2017-036).
Access to and inspection of public records will be provided during the regular business hours of
8:00 a.m. to 5:00 p.m. at the offices of the Department of Revenue. Citizens may be requested to
provide identification prior to the inspection of requested documents. It is requested that citizens
inspecting public records refrain from eating, drinking, and smoking in areas where such records
are being inspected and copied. The Department of Revenue will determine reasonable
limitations on the number of citizens who may inspect and copy records at one time so as not to
disrupt the work of the employees of the Department of Revenue.
Citizens may make copies of available public records using their own equipment while viewing
them at the offices of the Department. There will be a charge of $1.00 per page for copies of
public records made by Department of Revenue employees using state-owned copiers. Citizens
must pay any outside costs incurred by the Department for providing copies of public records
requested by citizens. Every effort will be made to provide public records within a reasonable
time period.
If you have questions about the Department’s policy or need further assistance, please contact
Kelley Gillikin, Acting Director of Tax Policy and Governmental Affairs Division at
taxpolicy@revenue.alabama.gov or 334-242-1380.
Citizens wishing to obtain copies of public records may print the form and mail to:
Open Record Requests
Alabama Department of Revenue
50 North Ripley Street, Room 4131
Montgomery, AL 36132-8510
ALABAMA DEPARTMENT OF REVENUE
OPEN RECORD REQUEST FORM
Name:
Physical Address:
Mailing Address (if different):
Email Address:
Description of documents requested
Signature:
Date:
Daytime Phone:
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