Form MVD-397 "Dealer License Application Package" - Maine

What Is Form MVD-397?

This is a legal form that was released by the Maine Department of the Secretary of State - a government authority operating within Maine. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on February 1, 2016;
  • The latest edition provided by the Maine Department of the Secretary of State;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a fillable version of Form MVD-397 by clicking the link below or browse more documents and templates provided by the Maine Department of the Secretary of State.

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Download Form MVD-397 "Dealer License Application Package" - Maine

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Department of
the Secretary of State
Bureau of Motor Vehicles
Patty A. Morneault
Matthew Dunlap
Deputy Secretary of State
Secretary of State
David W. Guilmette
Director, Office of Investigation
& Dealer Licensing
Dear Prospective Applicant:
Enclosed please find the proper application forms to apply for a Dealer license.
The rules governing dealer licensing and the requirements that must be met can be found
on the State of Maine website at:
www.maine.gov/sos/cec/rules/29/250/250c103.doc
Compliance with these rules and regulations is necessary before you can be issued the type
of dealer license you are requesting. It is recommended that you read these carefully prior
to submitting your application to ensure that your application will be able to be processed.
If you have any questions concerning the application material, please do not hesitate to contact
Dealer Licensing at (207) 624-9000 Ext. 52143, or by mail to: Secretary of State, Bureau of
Motor Vehicles, Dealer Licensing, 29 State House Station, Augusta, Maine 04333-0029.
Sincerely,
David W. Guilmette, Director
Office of Investigation
& Dealer Licensing
29 State House Station; 101 Hospital Street; Augusta, ME 04333-0029
Dealer Licensing
Email: dealerlicensing.bmv@maine.gov
(207) 624-9000 ext. 52143 Fax (207) 624-9126
TTY Users call Maine relay 711
MVD-397 Rev 02/2016
Department of
the Secretary of State
Bureau of Motor Vehicles
Patty A. Morneault
Matthew Dunlap
Deputy Secretary of State
Secretary of State
David W. Guilmette
Director, Office of Investigation
& Dealer Licensing
Dear Prospective Applicant:
Enclosed please find the proper application forms to apply for a Dealer license.
The rules governing dealer licensing and the requirements that must be met can be found
on the State of Maine website at:
www.maine.gov/sos/cec/rules/29/250/250c103.doc
Compliance with these rules and regulations is necessary before you can be issued the type
of dealer license you are requesting. It is recommended that you read these carefully prior
to submitting your application to ensure that your application will be able to be processed.
If you have any questions concerning the application material, please do not hesitate to contact
Dealer Licensing at (207) 624-9000 Ext. 52143, or by mail to: Secretary of State, Bureau of
Motor Vehicles, Dealer Licensing, 29 State House Station, Augusta, Maine 04333-0029.
Sincerely,
David W. Guilmette, Director
Office of Investigation
& Dealer Licensing
29 State House Station; 101 Hospital Street; Augusta, ME 04333-0029
Dealer Licensing
Email: dealerlicensing.bmv@maine.gov
(207) 624-9000 ext. 52143 Fax (207) 624-9126
TTY Users call Maine relay 711
MVD-397 Rev 02/2016
STATE OF MAINE
BUREAU OF MOTOR VEHICLES
DEALER LICENSING
David W. Guilmette, Director
Information for Dealer License Applicants
In order for the Secretary of State to issue a dealer, transporter, loaner or auction license, the applicant must:
File the proper application and total fees, including the filing fee, license fee(s) and plate fee(s).
If the license(s) and plate(s) cannot be issued, all license and plate fees will be refunded.
o
The filing fee is non-refundable by law. The filing fee and questionnaire is waived on
o
applications from finance companies and financial institutions or credit unions, because there is no
inspection required for these types of businesses.
Complete a questionnaire and have it properly notarized.
On a “zoning” form provided, please furnish proof of compliance with building codes, zoning and land
use ordinances. An official of the city/town must sign the “zoning” form where the business is being
licensed. This form must also be notarized.
If the business is a sole proprietorship (not incorporated), please indicate “Individual” ownership on the
application. You may use a business name for your dealership, however, all of the application documents
must be completed in that business name.
If the business is a partnership, you must submit a copy of the partnership agreement with your
application. You must register your partnership in the city/town where the business is located.
If the business is a Maine Corporation, Limited Liability Company (LLC), Limited Liability Partnership
(LLP), Limited Partnership (LP), etc., please submit a copy of the appropriate organizational documents for
your registered business entity (e.g. Articles of Incorporation) that must be obtained from the Secretary of
State, Division of Corporations. If the owner is a foreign (out of state) Corporation, Limited Liability
Company (LLC), Limited Liability Partnership (LLP), or Limited Partnership (LP), please submit a copy of
your Application for Authority to do Business in Maine that must be obtained from the Secretary of State,
Division of Corporations. To obtain these copies, please contact the Division of Corporations at (207) 624-
7752.
If, in addition to the legal name on file with the Secretary of State, Division of Corporations, your
o
business intends to operate under an assumed name, you must file an application to use an
assumed name. For more information regarding this assumed name filing, please contact the
Division of Corporations at (207) 624-7752.
In addition to the copies of your organizational documents from the Division of Corporations, you must
provide a copy of the meeting minutes. In lieu of the meeting minutes, we will accept a sworn affidavit
(must be notarized) that includes the names, titles and percentage of ownership of all involved in the
business.
101 Hospital Street, #29 State House Station, Augusta, Me 04333-0029 Tel. (207) 624-9000 Ext. 52143 Fax: (207) 624-9126 TTY Users call Maine relay 711
MVD-367 Rev 11/2017
-2-
If the property is not owned by the applicant, you must submit a copy of your lease agreement.
Requirements of the lease agreement are as follows: must include size of lot, size of building, size of office,
size of repair area, must be signed by both the lessee and lessor and both signatures must be properly
witnessed or notarized.
Submit a copy of the plot plan. (Please be sure to include measurements.)
Obtain a sales tax number. You must contact Maine Revenue Services at (207) 624-9693 to obtain the
application materials for your sales tax number.
Obtain a Federal ID Number or Owners Social Security Number. You must contact Internal Revenue
Services at (207) 622-1508 to obtain the application materials for your Federal ID number.
Submit a State Police Bureau of Identification background check (SBI) for each owner, officer,
director, shareholder, member, manager, and partner with your application. You may obtain the SBI check
by contacting State Police at (207) 624-7277, or to request a background check online, visit the State Police
website at
www.Maine.gov
and follow the link to Public Criminal Records under Online Services.
You must then contact your insurance agent and request that an R-1348 insurance filing be submitted to
this office for insurance on your dealer plates. If you are applying for a light trailer or equipment dealer
license and do not wish to obtain dealer plates, the insurance filing is not required.
The R1348 insurance filing
is not required to be filed with the BMV until the inspection is completed.
You must also contact your insurance agent to request a surety bond be submitted to this office. If you are
applying for light trailer, equipment, loaner, or transporter license, you are not required to file a bond. The
Dealer surety bond is not required to be submitted until the inspection is completed.
The value of the surety bond is based on the number of sales per year. The bond amounts are as follows:
Number of Sales
Bond Value
0 – 50 Vehicles
$ 25,000
51-100 Vehicles
$ 50,000
101-150 Vehicles
$ 75,000
151 and over Vehicles
$100,000
**New applicants - the owner, or an employee of the dealership, must complete the dealer training class
before issuance of a Dealer License (Loaner and Transporters are exempt from this rule). For further
information, please contact Dealer Licensing at (207) 624-9000 ext. 52143.
Your application will be submitted to an inspection of the facility by a Bureau of Motor Vehicle Detective to
determine that the facility meets at least the minimum requirements for the type of license you are requesting.
Once all of the above requirements have been met and your application has been approved, your dealer
license(s), registration(s) and plate(s) will be issued to you.
All dealer licenses expire on the last day of the month, one year from the date of issuance.
101 Hospital Street, #29 State House Station, Augusta, Me 04333-0029 Tel. (207) 624-9000 Ext. 52143 Fax: (207) 624-9126 TTY Users call Maine relay 711
MVD-367 Rev 11/2017
Department of
the Secretary of State
Bureau of Motor Vehicles
Patty A. Morneault
Matthew Dunlap
Deputy Secretary of State
Secretary of State
David W. Guilmette
Director, Office of Investigation
& Dealer Licensing
Dear Dealer Applicant:
In order to process your application for a dealer license, you must submit a completed Maine
State Police, Bureau of Identification (SBI) search record. If you are an individual owner, please
submit your own record; if it is a partnership, a record for each partner; and if it is a corporation,
a record for each owner or corporate officers on the application.
To obtain your SBI record, complete the attached form and mail to:
Maine State Police
SBI Record Search
State House Station #42
Augusta, ME 04333-0042
Phone: 1-800-452-4664
You may also apply online at:
www.informe.org/PCR/
If processing a SBI record by mail, a check must be made payable to Treasurer, State of Maine,
in the amount of $31.00 per owner listed. Payment by a credit card is needed for processing a
SBI record online.
If you have any questions, please feel free to contact us at 624-9000 ext. 52143.
Sincerely,
David W. Guilmette
Director, Office of Investigation
& Dealer Licensing
29 State House Station; 101 Hospital Street; Augusta, ME 04333-0029
Dealer Licensing
Email: dealerlicensing.bmv@maine.gov
(207) 624-9000 ext. 52143 Fax (207) 624-9126
TTY Users call Maine relay 711
MVD-389A Rev 02/2016
STATE BUREAU OF IDENTIFICATION
45 COMMERCE DRIVE, SUITE 1
STATE HOUSE STATION #42
AUGUSTA, MAINE 04333
In accordance with provisions as set forth in Title 16 M.R.S.A. Sec. 611 et seq., the
State Bureau of Identification is authorized to disseminate adult, conviction data to anyone
for any purpose and other information as authorized by law.
To obtain this information you must put your request in writing on letterhead
stationery, if available, clearly identifying the following:
1. NAME OF PERSON INQUIRED UPON AND ANY OTHER NAMES USED
PREVIOUSLY, i.e.; MAIDEN NAME, OTHER MARRIED NAMES, ALIASES
2. COMPLETE DATE OF BIRTH
3. PURPOSE OF REQUEST, i.e.; EMPLOYMENT, VISA
4. INQUIRER’S NAME, ADDRESS AND TELEPHONE NUMBER
5. FEE OF $31.00 ($41.00 if notarized copy is required) FOR EACH PERSON
INQUIRED UPON, DUE AT THE TIME THE INQUIRY IS MADE.
(Make check
payable to: TREASURER, STATE OF MAINE.
6. MAIL INQUIRY TO ADDRESS LISTED AT TOP OF THIS NOTICE.
(The fee is required of all persons, non-governmental agencies, out-of state government agencies and federal
government agencies. Public Schools within the State of Maine are exempt from the fee. Governmental agencies
within the State of Maine, for licensing purposes where a fee is charged for the license and the record check is
NOT mandated by law, are subject to the fee of $31.00. Government agencies within the State of Maine, for
non-licensing purposes or for licensing purposes where no fee is collected or record check is mandated by law,
are exempt from the fee.)
If you have questions, please call (207) 624-7240.
MVD-389-B (Rev. 7/12)
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