Template for Closed-Session Summary to Be Included in the Minutes in the Next Open Meeting - Maryland

This "Template for Closed-Session Summary to Be Included in the Minutes in the Next Open Meeting" is a document issued by the Maryland Attorney General specifically for Maryland residents with its latest version released on September 24, 2018.

Download the up-to-date fillable PDF by clicking the link below or find it on the forms website of the Maryland Attorney General.

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TEMPLATE FOR CLOSED-SESSION SUMMARY
TO BE INCLUDED IN THE MINUTES IN THE NEXT OPEN MEETING
(General Provisions Article § 3-306(c))
Instructions: When a public body meets in a session closed under § 3-305 of the Open Meetings Act, it
must disclose the following four sets of information in the minutes either of its next open session or in
the minutes of the open session that it held that day, so long as the public knows to look there. This
template provides a checklist for the required information. The worksheet at the bottom of the model
closing statement contains a shorter form of the same checklist. Use of these forms is optional; the
formatting of the summary is up to the public body so long as the public body includes the required
information in its minutes at the required time.
The four sets of information required by § 3-306(c) are:
1.
A statement of the time, place, and purpose of the closed session.
2.
A record of the vote of each member as to closing the session.
3.
Statutory authority to close session.
4.
A listing of the actual topics of discussion, persons present, and each action taken in the session.
SUMMARY OF CLOSED SESSION HELD ON [DATE]
1.
Statement of the time, place, and purpose of the closed session:
Time of closed session:
Place (location) of closed session:
Purpose of the closed session:
2.
Record of the vote of each member as to closing the session:
Names of members voting aye: ____________________________________________________
Members opposed:__________________________ Abstaining:___________________________
3.
Statutory authority to close session:
This meeting was closed under the following provisions of General Provisions Art. § 3-305(b):
 Topic #1: § 3-305(b) ( )
Topic #2: § 3-305(b) ( )
Topic #3: § 3-305(b) ( )
(add others as needed)
4.
Listing of each topic actually discussed, persons present, and each action taken in the session:
Topic description
Persons present for discussion
Action Taken/Each
Recorded Vote
#1:
#2:
#3:
September 24, 2018
TEMPLATE FOR CLOSED-SESSION SUMMARY
TO BE INCLUDED IN THE MINUTES IN THE NEXT OPEN MEETING
(General Provisions Article § 3-306(c))
Instructions: When a public body meets in a session closed under § 3-305 of the Open Meetings Act, it
must disclose the following four sets of information in the minutes either of its next open session or in
the minutes of the open session that it held that day, so long as the public knows to look there. This
template provides a checklist for the required information. The worksheet at the bottom of the model
closing statement contains a shorter form of the same checklist. Use of these forms is optional; the
formatting of the summary is up to the public body so long as the public body includes the required
information in its minutes at the required time.
The four sets of information required by § 3-306(c) are:
1.
A statement of the time, place, and purpose of the closed session.
2.
A record of the vote of each member as to closing the session.
3.
Statutory authority to close session.
4.
A listing of the actual topics of discussion, persons present, and each action taken in the session.
SUMMARY OF CLOSED SESSION HELD ON [DATE]
1.
Statement of the time, place, and purpose of the closed session:
Time of closed session:
Place (location) of closed session:
Purpose of the closed session:
2.
Record of the vote of each member as to closing the session:
Names of members voting aye: ____________________________________________________
Members opposed:__________________________ Abstaining:___________________________
3.
Statutory authority to close session:
This meeting was closed under the following provisions of General Provisions Art. § 3-305(b):
 Topic #1: § 3-305(b) ( )
Topic #2: § 3-305(b) ( )
Topic #3: § 3-305(b) ( )
(add others as needed)
4.
Listing of each topic actually discussed, persons present, and each action taken in the session:
Topic description
Persons present for discussion
Action Taken/Each
Recorded Vote
#1:
#2:
#3:
September 24, 2018

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