DEQ Form 515-854 "Nhiw Landfill Inspection Checklist" - Oklahoma

What Is DEQ Form 515-854?

This is a legal form that was released by the Oklahoma Department of Environmental Quality - a government authority operating within Oklahoma. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on July 1, 2016;
  • The latest edition provided by the Oklahoma Department of Environmental Quality;
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Download DEQ Form 515-854 "Nhiw Landfill Inspection Checklist" - Oklahoma

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NHIW LANDFILL INSPECTION CHECKLIST
Facility name:
___________________________________
Permit #:
___________________________________
Date of inspection:
___________________________________
DESCRIPTION
Circle Y or N as appropriate, or N/A for any questions that are not applicable.
A “yes” answer generally denotes compliance with that requirement.
ITEM
Violations should be explained further in the narrative.
Citations listed after each requirement are from OAC 252:515 unless otherwise specified.
1
GROUNDWATER MONITORING
General
Y N N/A
1.
Has the number of groundwater monitoring wells (MW) been installed IAW approved plans (a minimum of one (1) up
gradient and three (3) down gradient MWs are required)? [9-5(b)(1)]
2.
Is each MW constructed IAW applicable requirements of the OWRB at OAC 785:35, including the following: [9-6 & 7-3]
Y N N/A
a.
Does the well casing extend a minimum of two (2) feet above the surface of each MW? [OAC 785:35-7-1(c)(2)((D)]
Is a concrete or cement surface pad (3’ in diameter, 3.5” thick) installed around each MW and sloped to ensure water
Y N N/A
b.
flows away from the well? [OAC 785:35-7-2(b)(7)(A) & (B)]
Y N N/A
c.
Does an aluminum or steel protective casing extend a minimum of two (2) feet above the surface of each MW?
[OAC 785:35-7-2(b)(9)(A)]
Y N N/A
d.
Is a notch placed in the top of the well casing of each MW to mark the point of measurement for groundwater elevation?
[7-3(3)]
Y N N/A
e.
Is the latitude, longitude, and surface elevation measured by a licensed surveyor permanently marked on the well casing
of each MW? [7-3(4)]
Y N N/A
f.
Is a threaded or flanged cap or compression seal installed on top of each well casing to prevent tampering with or
contamination of the well? [OAC 785:35-7-2(b)(8)(A)]
Y N N/A
g.
Is the top of the protective casing of each MW fitted with a locking cap and clearly identified as a MW?
[OAC 785:35-7-2(b)(9)(A)]
Background monitoring
Y N N/A
3.
For landfills permitted prior to April 9, 1994, has the o/o completed 2 years of background monitoring for each monitoring
well installed at that time? [9-31(a)] If no, identify which wells have not completed background.
Y N N/A
4.
Have new groundwater monitoring wells been installed after the effective date of OAC 252:515 which have not completed
background monitoring? If yes, identify the wells and their installation dates.
Y N N/A
5.
Were the newly installed groundwater monitoring wells identified in Item 1.4 sampled quarterly for one full year to
establish background water quality? [9-31(c)] If no,
Y N N/A
a.
Was the lesser amount of sampling approved by the DEQ? [9-31(c)]
Whether approved by the DEQ or not, if a lesser amount of monitoring was done, identify which wells were monitored less and the
amount of monitoring performed.
Y N N/A
6.
Immediately prior to well purging, were groundwater elevations measured in each well to determine rate and direction of
groundwater flow? [9-3(d)]
Y N N/A
7.
Each time groundwater was sampled, did the o/o perform analyses for the constituents in Attachment 1? [9-31(d)(3)]
Y N N/A
8.
Has all background monitoring data been submitted to the DEQ in a format prescribed by the DEQ? [9-3(e)]
Statistical method
Y N N/A
9.
If background is completed, does the o/o have an approved statistical analysis plan? [9-52]
Detection monitoring
Y N N/A
10. Has the o/o begun detection monitoring? [9-71]
Y N N/A
11. Immediately prior to well purging, were groundwater elevations measured in each well to determine rate and direction of
Revised July 2016
DEQ Form #515-854
NHIW LANDFILL INSPECTION CHECKLIST
Facility name:
___________________________________
Permit #:
___________________________________
Date of inspection:
___________________________________
DESCRIPTION
Circle Y or N as appropriate, or N/A for any questions that are not applicable.
A “yes” answer generally denotes compliance with that requirement.
ITEM
Violations should be explained further in the narrative.
Citations listed after each requirement are from OAC 252:515 unless otherwise specified.
1
GROUNDWATER MONITORING
General
Y N N/A
1.
Has the number of groundwater monitoring wells (MW) been installed IAW approved plans (a minimum of one (1) up
gradient and three (3) down gradient MWs are required)? [9-5(b)(1)]
2.
Is each MW constructed IAW applicable requirements of the OWRB at OAC 785:35, including the following: [9-6 & 7-3]
Y N N/A
a.
Does the well casing extend a minimum of two (2) feet above the surface of each MW? [OAC 785:35-7-1(c)(2)((D)]
Is a concrete or cement surface pad (3’ in diameter, 3.5” thick) installed around each MW and sloped to ensure water
Y N N/A
b.
flows away from the well? [OAC 785:35-7-2(b)(7)(A) & (B)]
Y N N/A
c.
Does an aluminum or steel protective casing extend a minimum of two (2) feet above the surface of each MW?
[OAC 785:35-7-2(b)(9)(A)]
Y N N/A
d.
Is a notch placed in the top of the well casing of each MW to mark the point of measurement for groundwater elevation?
[7-3(3)]
Y N N/A
e.
Is the latitude, longitude, and surface elevation measured by a licensed surveyor permanently marked on the well casing
of each MW? [7-3(4)]
Y N N/A
f.
Is a threaded or flanged cap or compression seal installed on top of each well casing to prevent tampering with or
contamination of the well? [OAC 785:35-7-2(b)(8)(A)]
Y N N/A
g.
Is the top of the protective casing of each MW fitted with a locking cap and clearly identified as a MW?
[OAC 785:35-7-2(b)(9)(A)]
Background monitoring
Y N N/A
3.
For landfills permitted prior to April 9, 1994, has the o/o completed 2 years of background monitoring for each monitoring
well installed at that time? [9-31(a)] If no, identify which wells have not completed background.
Y N N/A
4.
Have new groundwater monitoring wells been installed after the effective date of OAC 252:515 which have not completed
background monitoring? If yes, identify the wells and their installation dates.
Y N N/A
5.
Were the newly installed groundwater monitoring wells identified in Item 1.4 sampled quarterly for one full year to
establish background water quality? [9-31(c)] If no,
Y N N/A
a.
Was the lesser amount of sampling approved by the DEQ? [9-31(c)]
Whether approved by the DEQ or not, if a lesser amount of monitoring was done, identify which wells were monitored less and the
amount of monitoring performed.
Y N N/A
6.
Immediately prior to well purging, were groundwater elevations measured in each well to determine rate and direction of
groundwater flow? [9-3(d)]
Y N N/A
7.
Each time groundwater was sampled, did the o/o perform analyses for the constituents in Attachment 1? [9-31(d)(3)]
Y N N/A
8.
Has all background monitoring data been submitted to the DEQ in a format prescribed by the DEQ? [9-3(e)]
Statistical method
Y N N/A
9.
If background is completed, does the o/o have an approved statistical analysis plan? [9-52]
Detection monitoring
Y N N/A
10. Has the o/o begun detection monitoring? [9-71]
Y N N/A
11. Immediately prior to well purging, were groundwater elevations measured in each well to determine rate and direction of
Revised July 2016
DEQ Form #515-854
NHIW Landfill Inspection Checklist
Page 2
groundwater flow? [9-3(d)]
Y N N/A
12. Is detection monitoring performed for the constituents in Attachment 1, or a DEQ-approved list of alternative parameters?
[9-71, 9-72] If a DEQ-approved list of alternative monitoring constituents is being used, identify the revised constituents.
Y N N/A
13. Is detection monitoring performed on each MW at least semi-annually? [9-73(a)] If yes, go to Item 1.14.
Y N N/A
a.
Has DEQ approved the alternative frequency? [9-73(b)]
Whether approved by the DEQ or not, if an alternative frequency is used, identify the frequency and whether it’s an alternative
frequency for all constituents or alternative frequency for certain constituents.
Y N N/A
14. Did the o/o determine within 60 days of sampling if there was a statistically significant increase over background values for
each parameter required in the groundwater monitoring program? [9-74(a)(1)]
Y N N/A
15. Has all detection monitoring data, including statistical analysis, been submitted to the DEQ within 60 days of sampling?
[9-74(a)(2)]
If a statistically significant increase was found since the last in-depth inspection, continue; otherwise go to Item 2.
Y N N/A
16. Did the o/o notify the DEQ in writing within 14 days and place a notice in the operating record indicating which constituents
have shown the increase? [9-74(d)(1)]
Y N N/A
17. Within 90 days of determining there was a statistically significant increase, did the o/o EITHER establish a DEQ-approved
assessment monitoring program OR demonstrate that a source other than the facility caused the contamination or that the
statistically significant increase resulted from error in sampling, analysis, statistical evaluation, or natural variation in
groundwater quality? [9-74(d)(2) & (d)(3)] If yes, identify which was done.
Assessment monitoring (To be completed when assessment monitoring is required)
Y N N/A
18. Has the o/o established a DEQ-approved assessment monitoring program? [9-91(a)]
Y N N/A
19. Is assessment monitoring being performed at a frequency approved by the DEQ? [9-92] Identify the approved assessment
monitoring frequency.
Y N N/A
20. Is assessment monitoring being performed for the constituents in Attachment 1 as well as the OAC 252:515, Appendix C
constituents, OR a DEQ-approved set of alternative constituents? [9- 93]
Y N N/A
21. Is the o/o conducting assessment monitoring IAW the approved assessment monitoring plan? [Plan] If no, identify
deficiencies.
June 2003, July 2016
DEQ Form #515-854
NHIW Landfill Inspection Checklist
Page 3
2
LEACHATE MANAGEMENT
Leachate collection system
Y N N/A
1.
For all disposal areas constructed after the effective date of OAC 252:515, has the o/o installed EITHER a composite liner
and leachate collection system OR a DEQ-approved alternative design? [11-2(b), 11-2(c), & 13-31] If an alternative design is
used, identify which cell(s) and provide a brief summary of the design.
2.
Did the o/o clean the leachate header pipes:
Y N N/A
a.
after placement of the protective layer? [13-34(a)]
Y N N/A
b.
after placement of the first lift of waste? [13-34(a)] and
Y N N/A
c.
annually thereafter? [13-34(a)]
Y N N/A
3.
Is the leachate collection system inspected at least quarterly to insure proper operation? [13-34(b)] If yes, briefly describe
how the system is being inspected.
Y N N/A
4.
Has the leachate collection system performed as designed and approved by the DEQ? If yes, go to Item 2.5.
Y N N/A
a.
Did the o/o submit a corrective action plan to the DEQ within 30 days from the discovery of the failure? [13-2(a)]
Y N N/A
b.
Was the plan implemented within 30 days of DEQ approval? [13-2(b)]
Y N N/A
5.
Has a final construction report for the leachate collection system been submitted to the DEQ? [13-35(a)]
Y N N/A
6.
Did DEQ approve the final construction report before the placement of waste? [13-35(c)]
Leachate management/storage/treatment/disposal
Y N N/A
7.
Is leachate managed in a manner to prevent contamination? [13-51]
Y N N/A
8.
Is leachate stored in above-ground tanks, underground tanks, or surface impoundments? If no, go to Item 2.9.
a.
Are above-ground tanks equipped with:
Y N N/A
(1) berming adequate to contain the entire contents of the largest tank in the system [13-52(a)(1)] AND EITHER
(2) a composite liner made of two feet (2’) of recompacted clay with the hydraulic conductivity of 1.0 x10
-7
Y N N/A
cm/sec
overlain by a 60 mil HPDE liner [13-52(a)(2)], OR
Y N N/A
(3) a DEQ-approved alternative liner adequate to prevent infiltration of fluid? [13-52(a)(3)]
Are underground tanks constructed IAW OCC’s General Requirements for Underground Storage Tanks Systems, OAC
b.
165:25, Subchapter 1, Part 8 to include the following: [13-52(b)]
Y N N/A
(1) If constructed of fiberglass reinforced plastic, is there a certification the tank conforms to UL 1316 or ASTM
D4021-86? [OAC 165:25-1-34(1)]
Y N N/A
(2) If constructed of steel clad with fiberglass reinforced plastic, is there a certification the tank conforms to UL 1746 or
ACT-100? [OAC 165:25-1-34(2)]
Y N N/A
(3) If constructed of steel and cathodically protected, is there a certification the tank conforms to STI-P3, UL 1746, and
NACE RP-0285? [OAC 165:25-1-34(3)]
Y N N/A
(4) If constructed of metal without additional corrosion measures, has a corrosion expert determined the site is not
corrosive enough to cause a release due to corrosion during the tank's operational life? [OAC 165:25-1-34(4)]
c.
Are surface impoundments constructed with:
(1) a composite liner made of two feet (2’) of recompacted clay with the hydraulic conductivity of 1.0 x10
-7
Y N N/A
cm/sec
overlain by a 60 mil HPDE liner [13-52(c) & 13-52(a)(2)], OR
Y N N/A
(2) a DEQ-approved alternative liner adequate to prevent infiltration of fluid [13-52(c) & 13-52(a)(3)] AND
Y N N/A
(3) surface water run-on control [13-52(c)(1)] AND
Y N N/A
(4) a minimum three feet freeboard [13-52(c)(2)]
Y N N/A
9.
Is leachate treated by recirculation, irrigation, or by some other means? If no, go to Item 2.10.
a.
Recirculation
Y N N/A
(1) Is the o/o recirculating leachate IAW a DEQ-approved plan? [13-53(a) & (d)] Briefly describe the plan, if any, and
any discrepancies between the plan and actual operations.
Y N N/A
(2) Is the o/o recirculating only over areas with a composite liner and leachate collection system? [13-53(b)]
Y N N/A
(3) Is the o/o performing routine testing to assess the effectiveness of the recirculation program? [13-53(c)]
b.
Irrigation
Y N N/A
(1) Is the o/o irrigating IAW a DEQ-approved plan? [13-54(a) & (e)] Briefly describe the plan, if any, and any
discrepancies between the plan and actual operations.
June 2003, July 2016
DEQ Form #515-854
NHIW Landfill Inspection Checklist
Page 4
Y N N/A
(2) Is irrigation occurring only for permanent vegetation over previously filled areas [13-54(b)]
Y N N/A
(3) Is irrigation occurring only when soil conditions are dry? [13-54(b)]
Y N N/A
(4) Is routine testing being done to ensure the leachate will not harm vegetation? [13-54(c)]
Y N N/A
(5) Are measures taken to ensure leachate is applied at appropriate rates so as to provide water to vegetation while
preventing discharges from the facility? [13-54(d)]
Y N N/A
10. Is leachate discharged to a POTW? If no, go to Item 2.11.
Y N N/A
a.
Does the o/o have written approval from the POTW to discharge leachate? [13-55(a)]
Y N N/A
b.
Do all leachate discharges to the POTW comply with any additional requirements of the POTW? [13-55(b)] If
applicable, identify any additional requirements the POTW may have to accept leachate.
Y N N/A
c.
Was a copy of the POTW approval provided to the DEQ and placed in the operating record? [13-55(c)]
Y N N/A
11. Is leachate discharged from the facility? If no, go to Item 2.12.
Y N N/A
a.
Does the o/o have an OPDES permit from the Water Quality Division of the DEQ for the discharge?[13-56(a)]
Y N N/A
b.
Does the o/o maintain a copy of the permit in the operating record? [13-56(b)]
Y N N/A
c.
Do all leachate discharges comply with the provisions of the OPDES permit? [13-56(c)]
Y N N/A
12. Is leachate being managed by another method not described in Items 2.8, 2.9, 2.10, or 2.11? [19-57] If yes, briefly describe
the alternative method?
Y N N/A
a.
Has DEQ approved the alternative method? [13-57]
4
STORMWATER MANAGEMENT
Note: Contaminated stormwater includes stormwater from areas of the landfill that do not have 6” of waste-free daily cover.
Y N N/A
1.
Has the o/o established a run-on control system to prevent flow onto active portions of the facility during the peak discharge
from a 24-hour, 25-year storm? [17-2(1)]
Y N N/A
2.
Has the o/o established a run-off control system with sufficient capacity to collect and control all contaminated stormwater
resulting from a 24-hour, 25-year storm? [17-2(2)] If no, the o/o MUST have an OPDES General Permit for Storm Water
Discharges from Industrial Activities (GP-00-01, Sector L) AND be in compliance with Item 4.12.
Y N N/A
3.
Does the o/o prevent the discharge of pollutants into waters of the US, including wetlands, that violate the federal Clean
Water Act or OPDES requirements? [17-3(a)2)]
Y N N/A
4.
Does the o/o prevent the discharge of a non-point source of pollution to waters of the US, including wetlands, that violate an
area-wide or State-wide water quality management plan that has been approved in accordance with the federal Clean Water
Act? [17-3(a)(3)]
Y N N/A
5.
If the facility has any on- or off-site soil borrow areas of 5 acres or more, does the o/o have an OPDES stormwater permit for
construction sites? [17-3(b)(2) & OAC 252:605]
Y N N/A
6.
Does the o/o have a Stormwater Pollution Prevention Plan (SWP3)? [17-3(b)(1) & OAC 252:605]
Y N N/A
7.
Does the o/o have an OPDES General Permit for Storm Water Discharges from Industrial Activities GP-00-01, Sector L?
[17-3(b)(1) & OAC 252:605]
Y N N/A
8.
Does the o/o maintain copies of the SWP3 and OPDES permits in the operating record? [17-3(a)(4)]
st
Y N N/A
9.
Did the o/o submit an Annual Comprehensive Site Compliance Evaluation Report to the DEQ NLT December 1
of each
nd
st
year, for the period October 2
of the previous year to October 1
of the current year? [17-3(a)(4) & Sector L]
Y N N/A
10. At least once per quarter, does the o/o collect a rainwater sample for visual examination for rainfall events of 0.1 inches or
more? [17-3(a)(4) & Sector L] If yes, go to Item 4.11.
Y N N/A
a.
Did the o/o document that no rainfall event resulted in runoff from the facility during the quarter?
[17-3(a)(4) & Sector L]
Y N N/A
11. Did the o/o perform a visual examination of the rainwater for color and extent, odor, clarity or turbidity, floating solids,
settled solids, suspended solids, foam, oil sheen, and any other indications of stormwater pollution? [17-3(a)(4) & Sector L] If
yes, go to Item 4.11.a.
Y N N/A
a.
Did the o/o file the results of the visual examination with the SWP3? [17-3(a)(4) & Sector L]
Y N N/A
12. Does the o/o allow contaminated stormwater to discharge from the facility? If no, go to Item 5.
Y N N/A
a.
Does the o/o perform NELM monitoring for the constituents in Attachment 2 at least once per year?
[17-3(a)(4) & Sector L] If no, go to Item 5.
If NELM monitoring was performed, were the monitoring results ≤ the limits specified in Attachment 2?
Y N N/A
b.
[17-3(a)(4) & Sector L] If no, identify which constituents exceeded their limits and the concentration noted.
June 2003, July 2016
DEQ Form #515-854
NHIW Landfill Inspection Checklist
Page 5
c.
Did the o/o:
th
nd
Y N N/A
(1) submit all NELM results to the DEQ no later than October 29
of each year for the period October 2
of the
st
previous year to October 1
of the current year? [17-3(a)(4) & Sector L]
Y N N/A
(2) include the date and duration of the rainfall event for which samples were collected, rainfall measurements, and the
duration between the rainfall event and the previous event? [17-3(a)(4) & Sector L]
5
PROHIBITED WASTES
Y N N/A
1.
Does the o/o prevent the disposal of hazardous, radioactive, regulated medical, and regulated PCB waste, as well as other
waste not authorized by the permit? [19-31(a), (b), & (f)]
Y N N/A
2.
Does the o/o accept friable asbestos waste? If no, go to Item 6.
Y N N/A
a.
Does the facility permit authorize receipt of this waste? [19-31(c)]
6
PUBLIC ACCESS CONTROL
Y N N/A
1.
Are artificial or natural barriers in place to discourage unauthorized traffic and uncontrolled dumping? [19-32] If no, describe
deficiencies noted.
7
MEASURING WASTE
Generator-owned and operated NHIW monofills
Y N N/A
1.
Is all waste disposed in the landfill measured, either by weight or volume? [19-33(b)(2) & (c)] If yes, identify which.
Y N N/A
2.
Is the amount of waste disposed recorded in the operating record? [19-33(b)(2) & (c)]
Y N N/A
3.
Are waste disposal records made available to the DEQ on request? [19-33(b)(2) & (c)]
Generator-owned and operated NHIWLFs (except monofills) that receive > 10,000 tons of NHIW annually
Y N N/A
4.
Has the o/o paid disposal fees annually for 10,000 tons? [19-33(b)(1)] If no, the landfill is subject to Items 7.6 through 7.14.
Y N N/A
5.
Has the o/o obtained an exemption certificate each year? [19-33(b)(1)] If no, the landfill is subject to Items 7.6 through 7.14.
All other NHIWLFs
Y N N/A
6.
Has the o/o installed scales? [19-33(a)]
Y N N/A
7.
Does the o/o weigh all waste upon receipt? [19-33(a)]
Y N N/A
8.
Are the scales installed at or within five miles of the facility? [19-33(a)(1)] NOTE: This restriction is not applicable to
federal or state military installations if the scales are located within the physical boundary of the installation and the landfill
only receives waste from the installation [27A §2-10-802(a)(4)]
Y N N/A
9.
Has the o/o ensured the scales are tested and certified annually in accordance with the requirements of the Oklahoma
Department of Agriculture, Food, and Forestry? [19-33(a)(2)] Enter date of last certification.
Y N N/A
10. Have the scales been inoperative since the last inspection? If no, go to Item 7.11.
Y N N/A
a.
Did the o/o determine waste volume by the total volume of containers received OR total volume of the vehicle delivering
waste, whichever is applicable? [27A §2-10-802(A)(2)]
Y N N/A
b.
Did the o/o place a notice in the operating record identifying the date and time the scales became inoperative, the steps
taken to repair them, and the date use of the scales resumed? [27A §2-10-802(A)(2)]
Y N N/A
c.
If more than 30 days passed after the scales became inoperative, did the o/o give written notice to the DEQ?
[27A §2-10-802(A)(2)]
Y N N/A
11. Has the o/o claimed fee exemptions for waste that is productively reused or recovered and sold? If no, go to Item 7.12.
Y N N/A
a.
Does the o/o maintain a written record of the weight or volume of waste received that was productively reused or
recovered and sold? [27A §2-10-802(A)(3)]
Is the reuse or recovery activity included in, and conducted in accordance with, the landfill’s permit?
Y N N/A
b.
[27A §2-10-802(A)(3)] If no, identify the calendar quarters and amounts of unauthorized fee exemptions claimed.
Y N N/A
12. Has the o/o claimed fee exemptions for emergencies or other special events? If no, go to Item 7.13.
Y N N/A
a.
Has the DEQ approved of the exemption? [27A §2-10-802(B)(3)(b)] If no, identify the calendar quarters and amounts of
unauthorized fee exemptions claimed.
Y N N/A
13. Has the o/o submitted a return and appropriate fees to the Department within 30 days of the end of each calendar quarter, or
DEQ-approved extension? [19-33(a)(4) & 27A §2-10-802(B)(7) & (B)(8)] If yes, go to Item 7.14.
Y N N/A
a.
Did the o/o remit the appropriate penalty (5% for returns received either more than 30 days after the end of the quarter
June 2003, July 2016
DEQ Form #515-854
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