Instructions for Form ARM-11 "Report on Records Destroyed" - South Carolina

This document contains official instructions for Form ARM-11, Report on Records Destroyed - a form released and collected by the South Carolina Department of Archives & History. An up-to-date fillable Form ARM-11 is available for download through this link.

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INSTRUCTIONS FOR COMPLETING
THE ARM-11 FORM REPORT ON
RECORDS DESTROYED
Please read the instructions carefully before completing this form.
After completion, your agency must return this form to the State Archives, Records Services Branch,
and retain a copy for reference to document the legal disposition of your records.
AGENCY means any state or local government entity.
This form should be used to report the destruction of records covered under General or Specific
Record Retention/Disposition schedules. This form must be signed by the agency records officer or
authorized representative.
1. Enter your agency's name (Department of Health and Environmental Control) or the name of
your political subdivision (Lexington County Sheriff's Office).
2. Leave block 2 blank. This block will be completed by SC Department of Archives and History
Record Analysts upon receipt of this form by the Records Services Branch.
3. Enter any division or office identification which will clarify the records destroyed (Retirement
System, State Law Enforcement Division).
4. Be sure the date the form was completed appears in this space.
5. The official making the report should sign here. The approving authority must be the agency's
chief administrative officer or authorized representative. In most state agencies, this authorized
representative may be the agency records officer. In local agencies this authorized representative
may be the manager, administrator, elected department head or other designated official.
6. Enter the exact record series title. Each series title should correspond to the one cited in the
record retention schedule.
7. Enter the appropriate record series/schedule number for each record series destroyed.
8. Enter the earliest and latest dates covered by the records destroyed (2/1992-5/1993; or 1987-
1990).
9. Enter the volume of records destroyed. If the records are in paper format, the volume should be
entered in cubic feet. If the records are in an electronic format, the volume should be entered in
megabytes. See number 11 below.
10. Enter the date (month and year) of destruction 3/1993;1/1987; 12/1980).
11. Enter the total volume of records destroyed. Add figures entered in column 9.
Rev. 7/16
INSTRUCTIONS FOR COMPLETING
THE ARM-11 FORM REPORT ON
RECORDS DESTROYED
Please read the instructions carefully before completing this form.
After completion, your agency must return this form to the State Archives, Records Services Branch,
and retain a copy for reference to document the legal disposition of your records.
AGENCY means any state or local government entity.
This form should be used to report the destruction of records covered under General or Specific
Record Retention/Disposition schedules. This form must be signed by the agency records officer or
authorized representative.
1. Enter your agency's name (Department of Health and Environmental Control) or the name of
your political subdivision (Lexington County Sheriff's Office).
2. Leave block 2 blank. This block will be completed by SC Department of Archives and History
Record Analysts upon receipt of this form by the Records Services Branch.
3. Enter any division or office identification which will clarify the records destroyed (Retirement
System, State Law Enforcement Division).
4. Be sure the date the form was completed appears in this space.
5. The official making the report should sign here. The approving authority must be the agency's
chief administrative officer or authorized representative. In most state agencies, this authorized
representative may be the agency records officer. In local agencies this authorized representative
may be the manager, administrator, elected department head or other designated official.
6. Enter the exact record series title. Each series title should correspond to the one cited in the
record retention schedule.
7. Enter the appropriate record series/schedule number for each record series destroyed.
8. Enter the earliest and latest dates covered by the records destroyed (2/1992-5/1993; or 1987-
1990).
9. Enter the volume of records destroyed. If the records are in paper format, the volume should be
entered in cubic feet. If the records are in an electronic format, the volume should be entered in
megabytes. See number 11 below.
10. Enter the date (month and year) of destruction 3/1993;1/1987; 12/1980).
11. Enter the total volume of records destroyed. Add figures entered in column 9.
Rev. 7/16