"Position Task Book for the Position of All-hazards Liaison Officer (Lofr-Ah)" - Colorado

Position Task Book for the Position of All-hazards Liaison Officer (Lofr-Ah) is a legal document that was released by the Colorado Department of Public Safety - a government authority operating within Colorado.

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POSITION   T ASK   B OOK   F OR   T HE   P OSITION   O F  
 
 
 
 
 
 
 
ALL-­‐HAZARDS  
LIAISON   O FFICER  
(LOFR-­‐AH)  
 
Version:   D ecember   2 014  
 
 
 
 
POSITION   T ASK   B OOK   A SSIGNED   T O  
INDIVIDUAL’S   N AME:  
DUTY   S TATION:  
PHONE   N UMBER:  
EMAIL:  
POSITION   T ASK   B OOK   I NITIATED   B Y  
OFFICIAL’S   N AME:  
TITLE:  
POSITION  
DUTY   S TATION:  
PHONE   N UMBER:  
EMAIL:  
POSITION   T ASK   B OOK   I NITATED   A T  
LOCATION:  
DATE:  
Page 1 of 17
 
 
POSITION   T ASK   B OOK   F OR   T HE   P OSITION   O F  
 
 
 
 
 
 
 
ALL-­‐HAZARDS  
LIAISON   O FFICER  
(LOFR-­‐AH)  
 
Version:   D ecember   2 014  
 
 
 
 
POSITION   T ASK   B OOK   A SSIGNED   T O  
INDIVIDUAL’S   N AME:  
DUTY   S TATION:  
PHONE   N UMBER:  
EMAIL:  
POSITION   T ASK   B OOK   I NITIATED   B Y  
OFFICIAL’S   N AME:  
TITLE:  
POSITION  
DUTY   S TATION:  
PHONE   N UMBER:  
EMAIL:  
POSITION   T ASK   B OOK   I NITATED   A T  
LOCATION:  
DATE:  
Page 1 of 17
 
EVALUATOR  
DO   N OT   C OMPLETE   T HIS   U NLESS   Y OU   A RE   R ECOMMENDING   T HE   T RAINEE   F OR   C ERTIFICATION  
 
VERIFICATION/CERTIFICATION   O F   C OMPLETED   P OSITION   T ASK   B OOK   F OR   T HE   P OSITION   O F  
ALL   H AZARDS   L IAISON   O FFICER  
 
FINAL   E VALUATOR’S   V ERIFICATION  
I   v erify   a ll   t asks   h ave   b een   p erformed   a nd   a re   d ocumented   w ith   a ppropriate   i nitials.  
I   a lso   v erify   _ _____________________________________________________________________  
has   p erformed   a s   a   t rainee   a nd   s hould   t herefore   b e   c onsidered   f or   c ertification   i n   t his   p osition.  
FINAL   E VALUATOR’S   S IGNATURE:  
DATE:  
EVALUATOR’S   P RINTED   N AME:    
TITLE:  
DUTY   S TATION:  
PHONE   N UMBER:  
EMAIL:  
 
CERTIFYING   O FFICIAL   F OR   C ERTIFICATION  
I   c ertify   _ ________________________________________________________________________  
has   m et   a ll   r equirements   f or   q ualification   i n   t his   p osition   a nd   i s   c ertified   f or   t he   p osition.  
OFFICIAL’S   S IGNATURE:  
DATE:  
OFFICIAL’S   P RINTED   N AME:  
TITLE:  
DUTY   S TATION:  
PHONE   N UMBER:  
EMAIL:  
 
Page 2 of 17
NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)
INCIDENT COMMAND SYSTEM (ICS)
POSITION TASK BOOKS (PTBs)
Position Task Books (PTBs) are designed to be used by any individual (trainee) interested in becoming certified
under the National Incident Management System (NIMS). The PTB’s are intended to be used to document
experiences that indicate successful completion of tasks specific to an Incident Command System (ICS) position.
The performance requirements for each position are associated with core ICS competencies, behaviors and tasks
as suggested to the Federal Emergency Management Agency (FEMA) by a multi-disciplined, highly-experienced
expert panel.
Trainees are evaluated during this process by qualified evaluators, and the trainee’s performance is documented in
the PTB for each task by the evaluator’s initials and date of completion. An Evaluation Record will be completed
by all evaluators documenting the trainee’s progress after each evaluation opportunity.
Successful performance of all tasks, as observed and recorded by an evaluator, will result in a recommendation to
the “authority having jurisdiction” (of the trainee), that the trainee be certified in that position. Evaluation and
confirmation of the trainee’s performance while completing all tasks will normally require more than one training
assignment and several different evaluators. Incidents lasting several days may involve multiple evaluators. Tasks
may be evaluated on incidents, in a classroom simulation, in training and HSEEP compliant functional or full
scale exercises and in other work situations as long as there is a qualified evaluator.
It is important performances be critically evaluated and accurately recorded by each evaluator. All tasks must be
evaluated.
The Interstate Incident Management Team Qualifications System [IIMTQS] Guide lists the definitions for trainee,
evaluator, training officer and authority having jurisdiction.
Page 3 of 17
Responsibilities:
1. Authority having jurisdiction (AHJ):
Select trainees based on the needs of their organization or to fulfill their obligations to contribute to
Incident Management Teams or other Mutual Aid agreements.
Provide opportunities for evaluation and/or making the trainee available for evaluation.
2. The Individual/ Trainee:
Reviewing and understanding instructions in the PTB.
Identifying desired objectives/goals whenever an opportunity for evaluation is recognized.
Providing background information to an evaluator.
Assuring the evaluation record is complete.
Completing all tasks for an assigned position within the timeframe allowed for that position. All tasks
with an approval older than the allowed timeframe must be reevaluated.
Notifying the local AHJ /training officer when the PTB is completed, and obtaining a signature
recommending certification.
Retaining the original PTB and provide a copy of the PTB to the appropriate individual/department to
obtain a qualification from your agency.
3. Evaluator(s):
Being qualified and proficient in the evaluated position.
Meeting with the trainee and determining past experience, current qualifications and desired
objectives/goals.
Reviewing tasks with the trainee.
Explaining to the trainee the evaluation procedures that will be utilized and which tasks may be
performed during the evaluation period.
Accurately evaluating and recording demonstrated performance of tasks. Dating and initialing completion
of the task to indicate satisfactory performance. Unsatisfactory performance should also be
documented.
Completing the Evaluation Form found at the end of each PTB.
Completing an Incident Personnel Performance Rating (ICS 225) form.
4. The Final Evaluator:
Being qualified and proficient in the position being evaluated.
Reviewing the trainee’s record to ensure completeness.
Signing the verification statement on page 2 of the PTB when all tasks have been initialed.
Ensuring all tasks have been completed within the three years prior to submission for final approval. Any
task with an approval older than three years must be reevaluated and brought up to date.
5. Training Officer:
Providing the correct version of the PTB to the individual in order to document performance.
Explaining to the trainee the purpose and processes of the PTB as well as the trainee’s responsibilities.
Tracking progress of the trainee.
Identifying incidents or situations where the trainee may have evaluation opportunities.
Identifying and assigning an evaluator who can provide a positive experience for the trainee, when the
evaluation opportunity is within the AHJ’s jurisdiction.
Receiving and filing documentation from the assignment.
6. AHJ Designee
Issuing the PTB to document task performance.
Explaining to the trainee the purpose and processes of the PTB, as well as the trainee’s responsibilities.
Tracking progress of the trainee.
Identifying incident evaluation opportunities.
Identifying and assigning an evaluator who can provide a positive experience for the trainee, and make an
accurate and honest appraisal of the trainee’s performance.
Documenting the assignment.
Conducting progress reviews.
Conducting a closeout interview with the trainee and evaluator and assuring documentation is proper and
complete.
Page 4 of 17
Competencies, Behaviors and Tasks:
Each Position Task Book lists the performance requirements (tasks) for specific positions set by the ICS
competencies and behaviors (September 2007) recognized by FEMA’s National Integration Center and posted to
the NIMS Resource Center Web site, http://www.fema.gov/emergency/nims/.
There are numerous bullet statements listed under each task. The bullet statements are listed as
guidelines/examples for the evaluator to follow to insure that the intent of the task has been completed. Not all
bullet statements for a task are required to be completed if the overall intent of the task has been satisfied.
Each task has a code associated with the type of training assignment where the task may be completed.
Definitions for these codes are below. While tasks can be performed in any situation, they must be evaluated on
the specific type of incident/event for which they are coded.
Tasks coded I must be evaluated on an incident/event, and so on. Performance of any task on other than the
designated assignment is not valid for qualification.
If more than one code is listed, the task may be completed on any of the listed situations (e.g. If code I, O1
and O2 are listed, the task may be completed on any of the three listed). The evaluator should circle the
evaluation code the task was evaluated at.
O1 = Task can be performed on a Planned Event, HSEEP compliant or Full Scale Exercise with equipment
deployment which is managed under the Incident Command System (ICS). Examples of exercises that
may employ ICS include oil spill, search and rescue, hazardous material response, and fire.
O2 = Task can be performed on an Exercise which is managed under the Incident Command System (ICS).
Examples of exercises that may employ ICS include oil spill, search and rescue, hazardous material
response, and fire.
O3 = Training or Daily Job environment that tests knowledge/skills associated with the task.
O4 = Task can be performed during an ICS course classroom environment that tests knowledge/skills associated
with the task.
I = Task must be performed on an incident, which is managed under the Incident Command System (ICS).
Examples of incidents that may employ ICS include oil spill, search and rescue, hazardous material
response, fire, or law enforcement incidents that may be emergency or non-emergency in nature.
R = Rare events seldom occur and opportunities to evaluate Trainee performance in real settings are limited.
Examples of rare events include accidents, injuries, vehicle and aircraft crashes. Through interviews, the
evaluator may be able to determine if the trainee could perform the task in a real situation.
Page 5 of 17