Appendix B "Packing List for Delivery to Polling Places Before the Polls Open" - Vermont

What Is Appendix B?

This is a legal form that was released by the Vermont Secretary of State - a government authority operating within Vermont. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on January 1, 2018;
  • The latest edition provided by the Vermont Secretary of State;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;

Download a printable version of Appendix B by clicking the link below or browse more documents and templates provided by the Vermont Secretary of State.

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Download Appendix B "Packing List for Delivery to Polling Places Before the Polls Open" - Vermont

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Appendix B
Packing List for Delivery to Polling Places Before the Polls Open
Each Legislative District needs:
Can be distributed the day before the election if the polling place will be locked overnight:
Voting booths
Ballot bags – Provide enough bags for each legislative district so that no more than 1,500
ballots are placed in one bag
Seals for ballot bags
Manila tags or contents lists to be attached to each sealed ballot bag
Paper clips and stapler for processing mutilated ballots
Black felt-tip pens for marking ballots
Ball point pens and rulers for entrance checklist
Manila envelope for defective ballots and manila envelope for spoiled ballots
Accessible voting system equipment and a tabletop voting booth for privacy
Elections Guide binder
Duct tape
Summary and tally sheets, printed copy of a blank Official Return of Votes
Copies of appropriate Appendices for voters to fill out.
Must be secured and delivered on Election morning:
Vote tabulator in case with ballot test decks and Vote Tabulator Guide with backup
memory card. Tabulator seal for memory card slot
Boxes of ballots for legislative district
Entrance checklist for each legislative district and exit checklist if used
List of absentee voters
Voted absentee ballots for each legislative district—in secure containers with notation of
whether voters have been checked off Entrance Checklist
VTSOS 2018
Appendix B
Packing List for Delivery to Polling Places Before the Polls Open
Each Legislative District needs:
Can be distributed the day before the election if the polling place will be locked overnight:
Voting booths
Ballot bags – Provide enough bags for each legislative district so that no more than 1,500
ballots are placed in one bag
Seals for ballot bags
Manila tags or contents lists to be attached to each sealed ballot bag
Paper clips and stapler for processing mutilated ballots
Black felt-tip pens for marking ballots
Ball point pens and rulers for entrance checklist
Manila envelope for defective ballots and manila envelope for spoiled ballots
Accessible voting system equipment and a tabletop voting booth for privacy
Elections Guide binder
Duct tape
Summary and tally sheets, printed copy of a blank Official Return of Votes
Copies of appropriate Appendices for voters to fill out.
Must be secured and delivered on Election morning:
Vote tabulator in case with ballot test decks and Vote Tabulator Guide with backup
memory card. Tabulator seal for memory card slot
Boxes of ballots for legislative district
Entrance checklist for each legislative district and exit checklist if used
List of absentee voters
Voted absentee ballots for each legislative district—in secure containers with notation of
whether voters have been checked off Entrance Checklist
VTSOS 2018
Appendix B
After the Polls Close: Where does it all belong?
Important:
Use this to assist you in packing after the count is completed
Bring to Town/City Clerk (in folder or envelope provided by Clerk) for EACH Legislative
District:
First printed tally tape
Entrance Checklist for the Legislative District
Written explanation of any discrepancies between the Entrance Checklist and total number of
voted ballots
Completed Write-in Summary Sheet(s) (white) (All tallies of ballots counted by hand must be
added to the summary sheet(s)
Also return to Town/City Clerk:
All unused/undistributed ballots
Opened (used) absentee ballot certificate envelopes. Store for 2 years, then destroy.
Remainder of supplies (stapler, unused forms, pens, etc)
Place in ballot bag and seal:
Exit checklist (if any)
All voted ballots for ONE Legislative District (DO NOT put more than 1500 ballots in one ballot
bag and do not mix ballots from different legislative districts!!)
nd
2
printed tally tape from the tabulator
All used tally sheets (totals have already been transferred to summary sheet(s))
Defective Ballots Envelope (containing ballots that are defective and cannot be counted because
the voter failed to sign the early absentee certificate, or voter failed to place the ballots in the
certificate envelope, or voter marked ballot in way that disclosed identity of the voter—You must
“include” the total number of these ballots when reconciling the Entrance Checklist to the #
of voted ballots.
Replaced Ballots Envelope (containing ballots that were surrendered by voters who obtained a
new ballot and deposited new ballot into the tabulator—Do NOT include the total number of these
ballots when reconciling Entrance Checklist to # of voted ballots)
Attach manila tag to each ballot bag: Tag must contain: Election Date, Legislative District,
Destroy Date, and Bag ______ of ______.
Place Contents List (sample on next page) in outside pocket of each ballot bag
VTSOS 2018
Appendix B
Sample: To photocopy and place in outside pocket of ballot bag
Ballot Bag Contents
Bag _______out of ______
EXIT Checklist, IF ANY ___________________________________________
All voted ballots for _______________________ (Legislative District). DO NOT
put more than 1500 ballots in one ballot bag, and do not mix ballots from different
legislative districts!! Lay ballots flat in ballot bag, DO NOT ROLL OR RUBBER
BAND THE BALLOTS.
nd
2
printed tally tape from the tabulator
All used tally sheets (totals have already been transferred to summary sheets).
Defective Ballots Envelope (containing ballots that are defective and cannot be
counted because the voter failed to sign the early absentee certificate, or voter failed
to place the ballots in the certificate envelope, or voter marked ballot in way that
disclosed identity of the voter—You must “include” the total number of these
ballots when reconciling the Entrance Checklist to the # of voted ballots.
Replaced Ballots Envelope (containing ballots that were surrendered by voters who
obtained a new ballot and deposited new ballot into the tabulator—Do NOT include
the total number of these ballots when reconciling Entrance Checklist to # of voted
ballots).
_________________________ Please list any other items packed in ballot bag.
VTSOS 2018
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