Form DEP-PED-DMR-001 "Discharge Monitoring Report Instruction Manual" - Connecticut

What Is Form DEP-PED-DMR-001?

This is a legal form that was released by the Connecticut Department of Energy and Environmental Protection - a government authority operating within Connecticut. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on October 1, 2009;
  • The latest edition provided by the Connecticut Department of Energy and Environmental Protection;
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Download Form DEP-PED-DMR-001 "Discharge Monitoring Report Instruction Manual" - Connecticut

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STATE OF CONNECTICUT
DEPARTMENT OF ENVIRONMENTAL PROTECTION
BUREAU OF MATERIALS MANAGEMENT AND
COMPLIANCE ASSURANCE
PERMITTING AND ENFORCEMENT DIVISION
860-424-3018
Discharge Monitoring Report
Instruction Manual
Amey W. Marrella, Commissioner
Printed on recycled paper
DEP-PED-DMR-001
1 of 12
Rev. 10/01/09
STATE OF CONNECTICUT
DEPARTMENT OF ENVIRONMENTAL PROTECTION
BUREAU OF MATERIALS MANAGEMENT AND
COMPLIANCE ASSURANCE
PERMITTING AND ENFORCEMENT DIVISION
860-424-3018
Discharge Monitoring Report
Instruction Manual
Amey W. Marrella, Commissioner
Printed on recycled paper
DEP-PED-DMR-001
1 of 12
Rev. 10/01/09
Discharge Monitoring Report (DMR) Instructions
To avoid common mistakes in completing DMRs, please be sure to read and adhere to the following:
Submitting your DMR
1. You are responsible for making enough copies of the enclosed DMR forms needed for the life of
your permit. You will not be sent additional DMR forms unless your permit is modified or reissued.
• File the original DMR (enclosed) to enable you to make copies each year for the life of your
permit.
• Use only the forms provided by the DEP or an exact replica. Facilities that create their own
forms must include a certification statement on each DMR as follows:
"I certify under penalty of law that this document is identical in format and content to the
preprinted Discharge Monitoring Report which I received from the Department of
Environmental Protection on [insert date] "
2. You must submit a DMR each month even if you did not have a discharge for the entire month. The
only exception is for DMRs with parameters that are required to be sampled quarterly, semiannually,
or annually.
• If there was a discharge during part of a sampling period, you are still required to sample and
report those results.
• If you do not have a discharge for a sampling period, indicate by writing "NO FLOW" through
the column concerned. If you do not have a discharge for an entire sampling period, you must
submit a DMR indicating that there was no flow for the entire period.
• For those parameter(s) that are no longer required by your permit to be sampled, you should
write "LIMITS NO LONGER IN EFFECT" on the DMR where you would normally record the
results.
• Submit each DMR by the end of the month after the month in which sampling occurs. All DMRs
for the sampling month must be received by the end of the month following sample collection.
Example: January samples are due by February 28.
• Do not report more than one month’s sample results. Samples taken in different calendar months
should be reported on separate DMRs. Example: a sample taken on Wednesday 9/30/02 is to be
reported on the September DMR, a sample taken Thursday 10/01/02 is to be reported on the
October DMR.
3. If your permit has been modified and you have not received a new set of preprinted DMRs, follow
the procedure below until you receive your new DMRs:
• If the modification now includes additional parameter(s) to be sampled and reported, you must
begin to sample and report results for that parameter immediately. You should write the results
either on the bottom of the DMR or attach additional sheets to the DMR. You should identify the
discharge and the parameter name and all sampling results as required. Be sure to include your
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permit ID and facility name on each sheet. Please contact the DMR unit for a copy of the new
DMRs.
4. For those companies that have completed and mailed their DMR and later notice an error or
omission, send a corrected DMR marking the top of the form "REVISED" (use red pen), and
highlight all changes. This will alert the Data Staff of a revised DMR and exactly what the changes
are. Also include an explanation for each change and a second signed certification attesting to the
validity of the revised information. Under RCSA section 27a-430-3 (j), if the permittee becomes
aware that any information submitted was erroneous, or that required or any necessary information
was omitted, he or she shall notify DMR processing within seventy two hours and submit the correct
information in writing within thirty days.
• Remember: You are required to follow the monitoring requirements of your permit at all times,
even if the DMR form is inconsistent with the permit.
5. Report all samples results obtained with proper analytical techniques on your DMR. If you sample
more frequently than what space allows, attach additional sheets. You should identify the discharge
and the parameter name and all sampling results as required. Be sure to include your permit ID and
facility name on each sheet.
6. Submit the original DMR signed and dated by a responsible officer, owner or duly authorized
representative (See RCSA Section 22a-430-3(b) (2)(B), Signatory Requirements).
7. Continue to submit DMRs until your permit is revoked. Indicate "NLD" if you are no longer
discharging. To revoke a permit, a request must be made in writing to the district engineer. You must
also submit a closure plan for approval if you have waste chemical solutions to dispose of.
8. If you notice any errors on the DMR form contact:
Theresa Iacone
860-424-3808
Karen Maltese
860-424-3811
Lilly Molina
860-424-3922
Luis Muniz
860-424-3812
Completed DMRs should be mailed to:
DEPARTMENT OF ENVIRONMENTAL PROTECTION
BUREAU OF MATERIALS MANAGEMENT AND COMPLIANCE ASSURANCE
DMR PROCESSING UNIT
79 ELM STREET
HARTFORD, CT 06106
The Permit ID should be included on any correspondence concerning your permit or DMRs.
Completing your DMR
The DMR form must be filled out completely and can be typed or neatly handwritten. Provide all
1.
required information. Any parameters that do not have a result will be tagged as non-reported.
Leaving a parameter blank or inappropriately inserting “NA” or “NO FLOW” will be considered as
non-reported. Non-reported results are considered permit violations.
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2. Do not change the units on the DMR form. Perform any calculation necessary to report the result in
the units originally printed on the DMR form. If the units on the DMR are in "mg" and the results
are reported in "ug", a limit violation will occur. If the units on the DMR form are not consistent
with your permit you are required to follow the monitoring requirements of your permit at all times.
Please contact the DMR unit to resolve these issues. Submit a corrected DMR as instructed
previously in this document under item 4 "Submitting your DMR".
3. Use decimals as necessary, not fractions.
4. Permittees must enter results in the minimum, average and maximum columns (whichever is
applicable per their permit) for each reporting period.
• In the minimum column report the lowest single sampling result of all the samples taken. Do this
for each pollutant parameter that requires a minimum sample result.
• In the average column report the average of all the pollutant parameter samples taken. Add the
individual sample results for that month, divide by the number of samples taken and enter that
result in the average column. Do this for all pollutant parameters except for those with a sample
type of RC (range during composite) which can not be averaged. This column should be prefilled
with "XXXX"s, if not leave the average column blank for these. In calculating average
concentrations, use zeros for "non-detect" values.
• In the maximum column report the highest single sampling result of all the samples taken. Do
this for each pollutant parameter that requires a maximum sample result.
• If just one sample is taken in a given month, enter the same value in all three columns.
• If the sampling frequency is more than once a week, the results must be submitted on a separate
page attached to the DMR.
• To assist you in filling out your DMRs, "XXXXX"’s have been prefilled to indicate that no
minimum, average, or maximum sample result is required for a particular pollutant parameter.
• If the analysis of the sample indicates results below the detection limit, enter a "ND" (non
detected) before the minimum column and fill in the minimum, average and maximum columns
with whatever the detection limit was using a less than sign before the detected limit. See
example below. Do not use the term "trace" as a quantification value.
Example:
Parameter Name
Minimum
Average
Maximum
Copper
ND
<0.01
0.0
ND
<0.01
Zinc
ND
<0.01
0.10
1.15
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5. Parameters:
• pH: Enter the range of pH under "Sample Weeks (1-5)" for each day that a grab sample average
or composite sample is collected.
• pH (CODE 00400 Range During Composite): pH must be reported as a range composite
samples. It is the low and high value for the sampling period. You cannot average a pH value. If
both values are not present you will be considered in violation. Enter the range of pH for the
month in the "Minimum" and "Maximum" columns.
• pH (CODE 00400 Grab): If more than one grab sample was done for a reporting period, the
lowest result must be entered as the minimum and the highest result must be entered as the
maximum. If only one sample was taken, that result should appear in the minimum and
maximum columns. Those results cannot be averaged.
• Total Residual Chlorine (CODE 50060 Range During Composite): Total residual chlorine
must be reported as a range. It is the low and the high value for the sampling period. You cannot
average this value. If you do not report both results, you will be considered in violation.
• Total Residual Chlorine (CODE 50060 Grab): If more than one grab sample was taken for
the reporting period, the lowest result must be entered as the minimum and the highest result
must be entered as the maximum. If only one sample was taken, that result must appear in the
minimum and maximum columns.
• Total Toxic Organics (TTO) (CODE 78141): You must report a value for TTO unless you
have a Solvent Management Plan (Toxic Organic Management Plan) approved by DEP. With an
approved Solvent Management Plan you may submit a result or initial the compliance statement
on each monthly DMR as required by your permit. If there is no discharge for the month you
must still initial the certification statement.
• Flows:
o Average Daily Flow: is the average of all-total daily flows measured during any calendar
month. Use only those days on which a discharge occurs to calculate average daily flow.
o Hours of Discharge: is the total amount of time the discharge occurred on the day of
sampling. Report all time in hours and decimal fractions of hours (not minutes). (Example:
Enter 7.25 for 7 hours and 15 minutes.)
o Total Flow for the day of Sampling: is the entire flow for the day that samples were taken.
• Aquatic Toxicity: For aquatic toxicity enter a “P” for pass or an “F” for fail in the average
column. Do not indicate the percentage survival rate. Tests must be performed early in the
required testing month to insure that all laboratory data is available by the end of the following
month. When an aquatic toxicity test fails, it is the facility’s responsibility to retest within 30
days and submit results by the end of the following month. Write the testing parameter names
and codes with the results on the bottom of the DMR to be submitted.
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