Form DOC03-511 "Position Description - Information Technology" - Washington

What Is Form DOC03-511?

This is a legal form that was released by the Washington State Department of Corrections - a government authority operating within Washington. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on July 29, 2019;
  • The latest edition provided by the Washington State Department of Corrections;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a printable version of Form DOC03-511 by clicking the link below or browse more documents and templates provided by the Washington State Department of Corrections.

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Download Form DOC03-511 "Position Description - Information Technology" - Washington

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POSITION DESCRIPTION
INFORMATION TECHNOLOGY
For assistance completing this form, contact your supervisor/manager or Human Resources (HR) Office or click for
Position Description
Help. Complete form, obtain all signatures, scan and save using the following naming convention:
[Agency/Institution]_IT_[Position Number]_[Date: YYYYMMDD]. Example: DSHS_IT_0480_20150621.
Position Information
Agency/institution, division, unit
Action
Enter text
Select one
If Update, indicate change(s):
Class code and title
Current salary range
Enter text
Enter text
Proposed class code and title
Proposed Salary range
Enter text
Enter text
Agency position number
HRMS position number (if applicable)
Enter text
Enter text
Project title (if applicable)
Assignment pay
Enter text
Dual Language
Other
Enter text
Incumbent name (If filled position)
Address where position is located (Duty Station)
Enter text
Enter text
Work schedule
HR approved overtime eligible
Part Time
Full Time
Yes
No
Position represented by a Master Agreement:
Position has an approved In-Training Plan: Yes
No
Yes
No
If yes, attach Position Description for each In-Training Level
If yes, choose Master Agreement: Select one
Supervisor/manager name / Title
Supervisor/manager phone
/
Enter text
Date completed
Date previous Position Description approved
Enter date
Enter date
Primary job family
Secondary job family
Select one
Select one, if applicable
Position Flexibility (Modern Work Environment)
Check PE for Position Eligible or NE for Not Eligible
1
(Reference last page for explanation of the following, if needed)
Flex Schedule:
PE or
NE
Compressed Schedule:
PE or
NE
Telework:
PE or
NE
Are any of the above a change from prior set eligibility?
Yes
No
(If yes to changes, Appointing Authority signature is required on signature page)
If yes, check all that apply: Flex
Compressed
Telework
Organizational Structure (Attach an organizational chart)
Summarize the functions of the position’s division/unit and how this position fits into the organizational structure.
Enter text
Position Objective
Describe the main purpose of the position and the type and nature of the work performed.
Enter text
Assigned Work Activities (Duties and Tasks)
Describe the duties and tasks, and underline the essential functions. Task statements should describe the action
performed, to whom or what, using what tools, equipment, methods, and/or processes, and the final product or
outcome.
For more guidance, see
Essential Functions Guide
and
Examples of Work Statements
List the assigned work in order of importance including the final product or outcome for each, with essential
functions underlined.
Problem Solving
DOC 03-511 (Rev. 07/29/19)
Page 1 of 4
Data classification category 1
POSITION DESCRIPTION
INFORMATION TECHNOLOGY
For assistance completing this form, contact your supervisor/manager or Human Resources (HR) Office or click for
Position Description
Help. Complete form, obtain all signatures, scan and save using the following naming convention:
[Agency/Institution]_IT_[Position Number]_[Date: YYYYMMDD]. Example: DSHS_IT_0480_20150621.
Position Information
Agency/institution, division, unit
Action
Enter text
Select one
If Update, indicate change(s):
Class code and title
Current salary range
Enter text
Enter text
Proposed class code and title
Proposed Salary range
Enter text
Enter text
Agency position number
HRMS position number (if applicable)
Enter text
Enter text
Project title (if applicable)
Assignment pay
Enter text
Dual Language
Other
Enter text
Incumbent name (If filled position)
Address where position is located (Duty Station)
Enter text
Enter text
Work schedule
HR approved overtime eligible
Part Time
Full Time
Yes
No
Position represented by a Master Agreement:
Position has an approved In-Training Plan: Yes
No
Yes
No
If yes, attach Position Description for each In-Training Level
If yes, choose Master Agreement: Select one
Supervisor/manager name / Title
Supervisor/manager phone
/
Enter text
Date completed
Date previous Position Description approved
Enter date
Enter date
Primary job family
Secondary job family
Select one
Select one, if applicable
Position Flexibility (Modern Work Environment)
Check PE for Position Eligible or NE for Not Eligible
1
(Reference last page for explanation of the following, if needed)
Flex Schedule:
PE or
NE
Compressed Schedule:
PE or
NE
Telework:
PE or
NE
Are any of the above a change from prior set eligibility?
Yes
No
(If yes to changes, Appointing Authority signature is required on signature page)
If yes, check all that apply: Flex
Compressed
Telework
Organizational Structure (Attach an organizational chart)
Summarize the functions of the position’s division/unit and how this position fits into the organizational structure.
Enter text
Position Objective
Describe the main purpose of the position and the type and nature of the work performed.
Enter text
Assigned Work Activities (Duties and Tasks)
Describe the duties and tasks, and underline the essential functions. Task statements should describe the action
performed, to whom or what, using what tools, equipment, methods, and/or processes, and the final product or
outcome.
For more guidance, see
Essential Functions Guide
and
Examples of Work Statements
List the assigned work in order of importance including the final product or outcome for each, with essential
functions underlined.
Problem Solving
DOC 03-511 (Rev. 07/29/19)
Page 1 of 4
Data classification category 1
What are the most complex and/or challenging issues addressed by this position? Give 3 to 4 examples and how each
is resolved.
Complex/Challenging Issue
How Resolved
Frequency
Decision Making
What duties are performed that require the position to make choices, determinations, or judgments?
Which decisions are sent to the next level of supervisor/manager or technical authority for recommendation/decision?
Potential Impact of Results
Describe the potential impact of error. (What potentially could happen in the event that the individual were to fail to
perform his/her job correctly?)
List who (citizens, other department/unit personnel, statewide personnel, etc.) would be impacted and the degree of
impact.
List what (dollars, larger systems, processes, other resources, etc.) would be impacted and the degree of impact.
Financial Dimensions (if applicable)
Describe the type and annual amount of all monies that the position directly controls, administers or manages (excluding
employee salary and benefits) for example: delegated signature authority amount, invoice approval for contract expenditures.
Lead Work/Supervisory Responsibilities
Does this position:
Checks others’ work
Assigns work
Instructs work
Lead other staff:
Yes
No
Plans work
Evaluates performance
Takes corrective
Supervise other staff: Yes
No
action*
Hires*
Terminates*
If yes, list each direct report below.
(*Has the authority to effectively recommend these actions.)
If Part Time,
List Class Title and Working Title of Position(s) Supervised
what %
Add information that clarifies this position’s lead or supervisory responsibilities.
Working Relationships
Level of Supervision received (check one). For more guidance see
Glossary of Classification
Terms.
Direct/Close Supervision: Most work is reviewed in progress and upon completion.
General Supervision: Completed work is spot checked.
General Direction: Completed work is reviewed for effectiveness and expected results.
Administrative Direction: Completed work is reviewed for compliance with budget, policies, laws, and program goals.
Add information that clarifies this position’s interactions with others to accomplish work.
Continuity of Operations Plans (COOP) Designation – For Disaster or Emergency Recovery
For more information see
COOP and Critical
Positions.
Is this position designated critical based on agency COOP? Yes
No
If yes, describe how this position supports the agency COOP Critical Functions:
DOC 03-511 (Rev. 07/29/19)
Page 2 of 4
Data classification category 1
Qualification – Knowledge, Skills, and Abilities
Required Education, Experience, or Certifications
Application (why each qualification exists)
Desirable/Preferred Education, Experience, or Certifications
Application (why each qualification exists)
List the competencies (knowledge, skills, abilities, and behaviors) and a description of each that are necessary to
successfully perform the work of the position.
CORE COMPETENCIES FOR ALL EMPLOYEES
All staff entering into employment with the Department of Corrections must possess the following competencies at the
time of hire: Safety, Treats Others with Respect and Courtesy, Dependability, Accountability, Judgment and Problem
Solving, Leadership, Communication, Relationship Building, Ethics and Integrity, and Embracing Diversity and Cultural
Differences. All supervisors and managers must also possess the following: People Management and Managing for Results.
Competency descriptions
may be found on the iDOC website and on the Performance Development Plan expectations.
Special Requirements and Conditions of Employment
Examples: Must possess valid driver license and good driving record. Must successfully pass a criminal background
check.
Maintain regular and reliable attendance.
Complete a felony disclosure form prior to employment and submit to a criminal background check.
Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual, in-service
and other required training.
Provide physical residential address and home telephone number to the Department of Corrections.
Become familiar and comply with all DOC policies and procedures and Collective Bargaining Agreements as
applicable.
Submit to drug testing in accordance with CBA and agency policy.
Enter text
Working Conditions
Work Setting, including hazards
Enter text
Schedule (i.e., hours and days)
Assigned hours of work: Shift/Hours: Enter text Days off: Enter text
Travel Requirements
Enter text
Tools and Equipment
Enter text
Customer Relations
Serve as a professional representative of DOC to the public.
Dress appropriately for the position.
Enter text
Other
Enter text
Acknowledgement of Position Description
The signatures below indicate that the job duties as defined above are an accurate reflection of the work performed by
this position.
Date
Supervisor/manager signature (required)
Enter a date
Date
Appointing Authority name and title
Enter text
Enter a date
Signature (required)
As the incumbent in this position, I have received a copy of this position description.
DOC 03-511 (Rev. 07/29/19)
Page 3 of 4
Data classification category 1
Date
Employee Signature
Enter a date
Position details and related action have been taken by Human Resources as reflected below.
For Human Resource/Payroll Office Use Only
*All reallocations and establishments must be reviewed and
Action:
Establish*
Reallocate*
approved by the Human Resources Classification Unit
Update
Review/No Change
(HRCU).
Class title:
Class code:
Salary range:
Overtime eligibility:
Select
Bona Fide Occupational Qualification Yes
No
If yes, list qualifications: Enter text
Date:
HRCU designee name:
HRCU designee title:
HRCU designee signature:
Reallocations and Establishments – HRCU review and signature required
For Human Resources Classification Unit Use Only
Approved class title:
Class code:
Salary range:
Overtime eligibility:
Select
Bona Fide Occupational Qualification Yes
No
If yes, list qualifications: Enter text
Date:
HRCU designee name:
HRCU designee title:
HRCU designee signature:
For Human Resources Classification Unit Use Only
Approved class title:
Class code:
Salary range:
Overtime eligibility:
Select
Date:
HRCU designee name:
HRCU designee title:
HRCU designee signature:
1
Reference for Page 1, Position Flexibility
Flexible workweek: Allows some flexibility in starting and ending times outside the agency’s normal work hrs.
PE=Position Eligible NE=Not Eligible
Compressed workweek: An alternative schedule that allows full-time employees in the position to eliminate at least
one work day every two weeks by working longer hours during the remaining days, resulting in less commute trips.
PE=Position Eligible NE=Not Eligible
Telework: The practice of working from home or other alternative locations closer to home through the use of
technology which allows the employee to access normal work material (email, telephone, electronic documents, etc.).
Telework may be scheduled or done on an ad hoc basis. PE: Position Eligible NE=Not Eligible
The contents of this document may be eligible for public disclosure. Social Security Numbers are considered confidential information and
will be redacted in the event of such a request. This form is governed by Executive Order 16-01, RCW 42.56, and RCW 40.14. Upon
completion, the data classification category may change.
DOC 03-511 (Rev. 07/29/19)
Page 4 of 4
Data classification category 1
Page of 4