NOAA Form 36-31 "Purchase Card Tranaction Authorization"

What Is NOAA Form 36-31?

This is a legal form that was released by the U.S. Department of Commerce - National Oceanic and Atmospheric Administration on February 1, 2017 and used country-wide. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on February 1, 2017;
  • The latest available edition released by the U.S. Department of Commerce - National Oceanic and Atmospheric Administration;
  • Easy to use and ready to print;
  • Yours to fill out and keep for your records;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a fillable version of NOAA Form 36-31 by clicking the link below or browse more documents and templates provided by the U.S. Department of Commerce - National Oceanic and Atmospheric Administration.

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Download NOAA Form 36-31 "Purchase Card Tranaction Authorization"

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NOAA Form 36-31
U.S. DEPARTMENT OF COMMERCE
(2/17) Page 1 of 2
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION
PURCHASE CARD TRANSACTION AUTHORIZATION
This checklist applies to Purchase Card transactions at or below the micro-purchase threshold only. See Section 3 below.
REQUESTER
CARDHOLDER
DATE
OFFICE or UNIT NAME
OFFICE or UNIT LOCATION
PHONE NUMBER
Section 1. PURCHASE JUSTIFICATION CHECKLIST
(Write YES, NO, or N/A in the space provided, negative responses must be explained in Section 6 below.)
____
1.
This proposed purchase is for official Government business only.
Yes
____
2.
Funds are available for this proposed purchase, as indicated by the budget officer signature below.
N/A
This proposed purchase does not include State taxes in the vendor pricing.
All GSA SmartPay Purchase Cards are
____
3.
N/A
centrally billed and must be exempt from State tax assessment.
____
4.
This proposed purchase has been pre-approved by the Approving Official.
N/A
(see CAM 1313.301, Section 3, §3.1
3.9.3-3.9.5)
____
5.
This proposed purchase does not exceed the Cardholder’s single purchase limit.
N/A
____
6.
This proposed purchase does not exceed the Cardholder’s monthly billing cycle limit.
N/A
____
7.
This proposed purchase is not a split or divided purchase.
N/A
Mandatory sources of supplies and services as required by CAM 1313.301, Section 3, §3.4, have been reviewed
____
8.
N/A
by the Cardholder. Indicate source in Section 2 below or explain why a listed source will not be used.
____
9.
The expected vendor is a small business. If “NO,” explain in Section 6 below.
N/A
This proposed purchase is for accountable or sensitive property. If “YES,” purchase information must be
____
10.
provided to the property custodian and a copy of the record from Sunflower property system must be
N/A
maintained in cardholder transaction
file.
(see CAM 1313.301, Section 3, §3.12)
This proposed purchase is for electronic or information technology (IT) products and the items are compliant
____
11.
N/A
with appropriate Section 508 standards.
(see CAM 1313.301, Section 3, §3.1, 3.8)
This proposed purchase is for IT desktop hardware and the “Guide to Acquiring IT Desktop Hardware” guidelines
____
12.
N/A
have been followed.
____
13.
This proposed transaction complies with DOC Green Procurement Program.
N/A
(see CAM 1313.301 Section 3, §3.7)
Section 2. REQUIRED SOURCES OF SUPPLY REVIEWED
(see CAM 1313.301, Section 3, §3.4)
SUPPLIES
SERVICES
Cell Phone
AbilityOne Program
Agency Inventories
ND
FSSI 2
Generation Office Supply BPA
Mandatory Federal Supply Schedule
Excess from other agencies
DOC Computer and Accessories BPA
Optional Federal Supply Schedule
Federal Prison Industries, Inc. (UNICOR)
Mandatory Federal Supply Schedule
Federal Prison Industries, Inc.
AbilityOne Program (NIB / NISH)
Optional Federal Supply Schedule
Wholesale Supply Source (GSA / DLA)
Commercial Sources
Section 3. TYPE OF MICRO-PURCHASE
(see CAM 1313.301, Section 2, §2.1.1)
Acquisition of supplies and services using
Acquisition of services subject to Service
Acquisition of construction subject to the
simplified acquisition procedures, not to
Contract Act, not to exceed $2,500
Davis-Bacon Act, not to exceed $2,000
exceed $3,500
NOAA Form 36-31
U.S. DEPARTMENT OF COMMERCE
(2/17) Page 1 of 2
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION
PURCHASE CARD TRANSACTION AUTHORIZATION
This checklist applies to Purchase Card transactions at or below the micro-purchase threshold only. See Section 3 below.
REQUESTER
CARDHOLDER
DATE
OFFICE or UNIT NAME
OFFICE or UNIT LOCATION
PHONE NUMBER
Section 1. PURCHASE JUSTIFICATION CHECKLIST
(Write YES, NO, or N/A in the space provided, negative responses must be explained in Section 6 below.)
____
1.
This proposed purchase is for official Government business only.
Yes
____
2.
Funds are available for this proposed purchase, as indicated by the budget officer signature below.
N/A
This proposed purchase does not include State taxes in the vendor pricing.
All GSA SmartPay Purchase Cards are
____
3.
N/A
centrally billed and must be exempt from State tax assessment.
____
4.
This proposed purchase has been pre-approved by the Approving Official.
N/A
(see CAM 1313.301, Section 3, §3.1
3.9.3-3.9.5)
____
5.
This proposed purchase does not exceed the Cardholder’s single purchase limit.
N/A
____
6.
This proposed purchase does not exceed the Cardholder’s monthly billing cycle limit.
N/A
____
7.
This proposed purchase is not a split or divided purchase.
N/A
Mandatory sources of supplies and services as required by CAM 1313.301, Section 3, §3.4, have been reviewed
____
8.
N/A
by the Cardholder. Indicate source in Section 2 below or explain why a listed source will not be used.
____
9.
The expected vendor is a small business. If “NO,” explain in Section 6 below.
N/A
This proposed purchase is for accountable or sensitive property. If “YES,” purchase information must be
____
10.
provided to the property custodian and a copy of the record from Sunflower property system must be
N/A
maintained in cardholder transaction
file.
(see CAM 1313.301, Section 3, §3.12)
This proposed purchase is for electronic or information technology (IT) products and the items are compliant
____
11.
N/A
with appropriate Section 508 standards.
(see CAM 1313.301, Section 3, §3.1, 3.8)
This proposed purchase is for IT desktop hardware and the “Guide to Acquiring IT Desktop Hardware” guidelines
____
12.
N/A
have been followed.
____
13.
This proposed transaction complies with DOC Green Procurement Program.
N/A
(see CAM 1313.301 Section 3, §3.7)
Section 2. REQUIRED SOURCES OF SUPPLY REVIEWED
(see CAM 1313.301, Section 3, §3.4)
SUPPLIES
SERVICES
Cell Phone
AbilityOne Program
Agency Inventories
ND
FSSI 2
Generation Office Supply BPA
Mandatory Federal Supply Schedule
Excess from other agencies
DOC Computer and Accessories BPA
Optional Federal Supply Schedule
Federal Prison Industries, Inc. (UNICOR)
Mandatory Federal Supply Schedule
Federal Prison Industries, Inc.
AbilityOne Program (NIB / NISH)
Optional Federal Supply Schedule
Wholesale Supply Source (GSA / DLA)
Commercial Sources
Section 3. TYPE OF MICRO-PURCHASE
(see CAM 1313.301, Section 2, §2.1.1)
Acquisition of supplies and services using
Acquisition of services subject to Service
Acquisition of construction subject to the
simplified acquisition procedures, not to
Contract Act, not to exceed $2,500
Davis-Bacon Act, not to exceed $2,000
exceed $3,500
NOAA Form 36-31
U.S. DEPARTMENT OF COMMERCE
(2/17) Page 2 of 2
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION
PURCHASE CARD TRANSACTION AUTHORIZATION
Section 4. PRICE DETERMINATION
Section 5. COMPETITION / QUOTES SOLICITED
VENDOR NAME
VENDOR NAME
VENDOR NAME
Fair and reasonable price was based on:
(see CAM 1313.301, Section 3, §3.1)
POINT OF CONTACT
POINT OF CONTACT
POINT OF CONTACT
Multiple quotes solicited and received
PHONE NUMBER
PHONE NUMBER
PHONE NUMBER
Multiple quotes solicited, one received
DATE OF QUOTE
DATE OF QUOTE
DATE OF QUOTE
Only one quote solicited
(explain below)
ITEM DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL AMOUNT
UNIT PRICE
TOTAL AMOUNT
UNIT PRICE
TOTAL AMOUNT
1.
2.
3.
4.
5.
SUBTOTAL:
SHIPPING and HANDLING
OTHER COSTS OR CREDITS:
TOTAL COST:
Section 6. COMMENTS / OTHER INFORMATION RELATIVE TO THIS PURCHASE
Section 7. FUNDING CLASSIFICATION
ORGANIZATION CODE
PROJECT CODE
TASK CODE
OBJECT CLASS
Section 8. EXPECTED VENDOR INFORMATION
VENDOR NAME
ADDRESS
PHONE NUMBER
Section 9. APPROVALS
REQUESTER
SIGNATURE
DATE
CARDHOLDER
SIGNATURE
DATE
APPROVING OFFICIAL
SIGNATURE
DATE
BUDGET OFFICER
SIGNATURE
DATE
HEAD of CONTRACTING OFFICE (if applicable)
SIGNATURE
DATE
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