"Financial Assurances" - Nevada

Financial Assurances is a legal document that was released by the Nevada Department of Public Safety - a government authority operating within Nevada.

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  • Released on March 23, 2020;
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Office of Criminal Justice Assistance
Financial Assurances
The sub-recipient hereby assures compliance with the following conditions as part of the Notice
of Grant Award:
1. A monthly financial report shall be submitted to the Office of Criminal Justice Assistance
(OCJA) if there are expenditures no later than 30 days following the close of the month
of the grant period. Financial reports (claims) must be submitted on the approved form
available on the OCJA web site
http://ocj.nv.gov
.
2. When submitting a financial claim, the sub-recipient understands that the claim will not
be paid if it reflects activities or expenses made prior to the beginning of the grant
period.
3. Reimbursements for Financial Claims may be delayed if progress reports are not up to
date.
4. Grantee/Subrecipient understands that written pre-approval must be obtained from
OCJA to make any budget modifications that transfer funds between budget categories.
Modification requests will be considered on a case-by-case basis and must be made
prior to the last 60 days of the grant period on the Project Change Request form
available on the OCJA web page. Expenditure of funds for items not previously
authorized may be considered on a case by case basis.
5. Any programmatic changes that impact the budget or scope of work require pre-approval
and submittal of a project change request form.
6. The final financial claim form must be submitted to OCJA no later than 45 days following
the end of the grant period. Late reports, unless approved by OCJA, will result in non-
payment of final claim.
7. Grant revenue and expenditure records must be maintained and made available to
OCJA for monitoring and audit purposes.
8. OCJA retains the right to terminate this grant for cause at any time before completion of
the grant period when it has determined the grantee/sub-recipient has failed to comply
with the conditions of the grant award.
9. Financial management must comply with the requirements of 2 CFR Part 200 Subparts
A through F and all appendices, incorporated into this agreement by reference.
10. All grant expenditures are to be reasonable and allowable in accordance with 2 CFR
Part 200 Subparts A through F and all appendices incorporated into this agreement by
reference.
11.
Grantee/sub-recipient shall comply with the audit requirements of the Single Audit Act
Amendment of 1986 and 2 CFR Part 200 Subparts A through F and all appendices,
incorporated into this agreement by reference to include the required submission of the
most recent annual independent audit.
12. Upon OCJA request, required documentation for the performance of internal audits must
be provided within 30 days. Grant closeout is contingent upon OCJA audit and resolution
of any discrepancies.
Name:
Title:
Signature:
Date: ________________________
This document must be signed by the County Manager/Chief Financial Officer/Tribal
Chairman or his/her designee or the state agency director as appropriate.
Links to all OMB circulars referenced above are available on the OCJA web page at
http://www.ocj.nv.gov – under Federal Resources / OMB Circulars
K\groups\CJA\Shared\Criminal Justice\Assurances and Special Conditions\2020
Rev. 3.23.2020
Office of Criminal Justice Assistance
Financial Assurances
The sub-recipient hereby assures compliance with the following conditions as part of the Notice
of Grant Award:
1. A monthly financial report shall be submitted to the Office of Criminal Justice Assistance
(OCJA) if there are expenditures no later than 30 days following the close of the month
of the grant period. Financial reports (claims) must be submitted on the approved form
available on the OCJA web site
http://ocj.nv.gov
.
2. When submitting a financial claim, the sub-recipient understands that the claim will not
be paid if it reflects activities or expenses made prior to the beginning of the grant
period.
3. Reimbursements for Financial Claims may be delayed if progress reports are not up to
date.
4. Grantee/Subrecipient understands that written pre-approval must be obtained from
OCJA to make any budget modifications that transfer funds between budget categories.
Modification requests will be considered on a case-by-case basis and must be made
prior to the last 60 days of the grant period on the Project Change Request form
available on the OCJA web page. Expenditure of funds for items not previously
authorized may be considered on a case by case basis.
5. Any programmatic changes that impact the budget or scope of work require pre-approval
and submittal of a project change request form.
6. The final financial claim form must be submitted to OCJA no later than 45 days following
the end of the grant period. Late reports, unless approved by OCJA, will result in non-
payment of final claim.
7. Grant revenue and expenditure records must be maintained and made available to
OCJA for monitoring and audit purposes.
8. OCJA retains the right to terminate this grant for cause at any time before completion of
the grant period when it has determined the grantee/sub-recipient has failed to comply
with the conditions of the grant award.
9. Financial management must comply with the requirements of 2 CFR Part 200 Subparts
A through F and all appendices, incorporated into this agreement by reference.
10. All grant expenditures are to be reasonable and allowable in accordance with 2 CFR
Part 200 Subparts A through F and all appendices incorporated into this agreement by
reference.
11.
Grantee/sub-recipient shall comply with the audit requirements of the Single Audit Act
Amendment of 1986 and 2 CFR Part 200 Subparts A through F and all appendices,
incorporated into this agreement by reference to include the required submission of the
most recent annual independent audit.
12. Upon OCJA request, required documentation for the performance of internal audits must
be provided within 30 days. Grant closeout is contingent upon OCJA audit and resolution
of any discrepancies.
Name:
Title:
Signature:
Date: ________________________
This document must be signed by the County Manager/Chief Financial Officer/Tribal
Chairman or his/her designee or the state agency director as appropriate.
Links to all OMB circulars referenced above are available on the OCJA web page at
http://www.ocj.nv.gov – under Federal Resources / OMB Circulars
K\groups\CJA\Shared\Criminal Justice\Assurances and Special Conditions\2020
Rev. 3.23.2020