"Notification Letter Template"

What Is a Notification Letter?

A Notification Letter is a formal document that informs the recipient of information they must know and in most cases act upon. You can find a printable Notification Letter template through the link below.

Whether you need to tell your landlord you are going to move out of the residential property, notify the authorities you have transferred your vehicle to another individual, or make sure your personal records maintained by the financial institution are updated, prepare a formal notice to have evidence you submitted necessary information on time in case the other party wants to dispute this fact.

ADVERTISEMENT

How to Write a Notification Letter?

Here is how you should compose a Letter of Notification:

  1. Greet the recipient and add your name and contact details to get their response or possible questions.
  2. State the information you need to make known (Have you changed your legal name or marital status? Are you filing a lawsuit? Are you canceling a contract?).
  3. Do not let any room for interpretation - your message must be concise and clear. Since many notifications have a negative tone because a professional relationship will be terminated, do not give false hope to the other party.
  4. Sign the notification and end the documentation several days or weeks in advance. It is possible that under your agreement with the recipient you will have to warn them about the contract termination at least thirty days before the contractual relationship is over. Carefully read the documentation you signed together to comply with the deadline provision.
  5. You may submit the notification in person or send it via certified mail. The latter way will provide you with a receipt you may use as evidence in case any disagreements or disputes arise in the future. If you choose to present the Letter of Notification personally, ask the addressee to sign a copy of the document as confirmation of delivery.

Check out these related templates:

ADVERTISEMENT

Download "Notification Letter Template"

Download PDF

Fill PDF online

Rate (4.5 / 5) 19 votes
Notification Letter
From: ​ _ __________________________
To:​ _ _____________________________
Sender’s Name
Recipient's Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
Re: ​ [ ​
P urpose of the Notification​
]
To Whom It May Concern,
I am writing this letter to inform you of the following:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Please don’t hesitate to contact me at [​
P hone Number​
] or at [​
E mail​
] in the event that you
have any questions or concerns related to this.
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
© ​
T EMPLATEROLLER.COM
Notification Letter
From: ​ _ __________________________
To:​ _ _____________________________
Sender’s Name
Recipient's Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
Re: ​ [ ​
P urpose of the Notification​
]
To Whom It May Concern,
I am writing this letter to inform you of the following:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Please don’t hesitate to contact me at [​
P hone Number​
] or at [​
E mail​
] in the event that you
have any questions or concerns related to this.
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
© ​
T EMPLATEROLLER.COM