"Hoa Proxy Form"

What Is an HOA Proxy Form?

A Homeowners Association Proxy Form is a legal document that can be used by homeowners when they want to delegate their right to vote at a Homeowners Association (HOA) meeting to another person. The purpose of the document is to confirm that the homeowner's vote on the matte will be accepted and taken into account.

A printable HOA Proxy Form template can be downloaded through the link below.

Another reason to use a Proxy Form for an HOA is to make sure the meeting makes a quorum. If a quorum will not be reached, the meeting will have to be adjourned and rescheduled. A proxy is a convenient tool that can help the homeowner vote and influence the decision even when they cannot be at the meeting.

ADVERTISEMENT

How to Fill Out an HOA Proxy Form?

Some Homeowners Associations have established their own proxy forms that are supposed to be used by homeowners. Nevertheless, if the homeowner is a member of the association that does not have their own form, they can use a sample HOA Proxy Form. It will - most often - include the following parts:

  1. Title. The proxy should start with a title that will designate its purpose and the name of the homeowners association where it can be used.
  2. Homeowner. Here, the homeowner should state their full name, their address, and their intention to delegate their right to vote to the entitled proxy.
  3. Proxy. The homeowner can use this part of the document to indicate the full name and the address of their proxy. Personal information of the homeowner and the proxy is needed for identification purposes.
  4. Meeting. In this part of the document, the homeowner can include information about the meeting during which the proxy is supposed to represent the homeowner. It can include the date and the place where the meeting will be held.
  5. Delegation. Homeowners are supposed to designate all of the rights that they delegate to their proxy. Usually, it contains the right to attend and represent the homeowner with the full power to vote as if the homeowner was personally present.
  6. Term. The HOA Proxy should include information about when it comes into effect and until which moment it continues to be in full effect. Generally, homeowners state that the proxy stays in effect until further notice from the homeowner. Nevertheless, the homeowner can state that the proxy stays in effect until a certain date.
  7. Date. The homeowner can designate the date when the proxy was signed.
  8. Signature. At the end of the document, the homeowner can put their name and signature.

Check out these property-related topics:

ADVERTISEMENT

Download "Hoa Proxy Form"

Download PDF

Fill PDF online

Rate (4.6 / 5) 8 votes
HOA Proxy Form
_____________________, the undersigned homeowner (hereinafter referred to as the
“Homeowner”) with a mailing address of ______________________________________
__________________________ is entitled to vote at any special or annual meeting of the
________________________.
The undersigned designates and appoints _____________________ (hereinafter referred
to as the “Proxy”) with a mailing address of ____________________________________
____________________________________________, as the Proxy for the Homeowner.
By this designation of Proxy, the Proxy may attend and represent the Homeowner with
the full power to vote and act for the Homeowner in the same manner, to the extent and
with the same effect as if the Homeowner were personally present.
This designation revokes any prior designation of proxy that the Homeowner may have
given previously with respect to the Homeowner’s ownership interest in _____________
__________________________________________________________.
This designation of Proxy shall be effective for the Annual Meeting of the ____________
______________________.
The Proxy shall have the full power, as the Homeowner’s substitute, to represent the
Homeowner and vote on all issues and motions that are properly presented at the
meeting(s) for which this designation of Proxy is effective. The Proxy shall have the
authority to vote entirely at the discretion of the Proxy.
_________________________________
_________________________________
Date of Signing
Lot Number
____________________
____________________
____________________
Homeowners’s Printed Name
Proxy’s Printed Name
Witness Printed Name
____________________
____________________
____________________
Homeowners’s Signature
Proxy’s Signature
Witness Signature
____________________
____________________
____________________
Date
Date
Date
©
TEMPLATEROLLER.COM
HOA Proxy Form
_____________________, the undersigned homeowner (hereinafter referred to as the
“Homeowner”) with a mailing address of ______________________________________
__________________________ is entitled to vote at any special or annual meeting of the
________________________.
The undersigned designates and appoints _____________________ (hereinafter referred
to as the “Proxy”) with a mailing address of ____________________________________
____________________________________________, as the Proxy for the Homeowner.
By this designation of Proxy, the Proxy may attend and represent the Homeowner with
the full power to vote and act for the Homeowner in the same manner, to the extent and
with the same effect as if the Homeowner were personally present.
This designation revokes any prior designation of proxy that the Homeowner may have
given previously with respect to the Homeowner’s ownership interest in _____________
__________________________________________________________.
This designation of Proxy shall be effective for the Annual Meeting of the ____________
______________________.
The Proxy shall have the full power, as the Homeowner’s substitute, to represent the
Homeowner and vote on all issues and motions that are properly presented at the
meeting(s) for which this designation of Proxy is effective. The Proxy shall have the
authority to vote entirely at the discretion of the Proxy.
_________________________________
_________________________________
Date of Signing
Lot Number
____________________
____________________
____________________
Homeowners’s Printed Name
Proxy’s Printed Name
Witness Printed Name
____________________
____________________
____________________
Homeowners’s Signature
Proxy’s Signature
Witness Signature
____________________
____________________
____________________
Date
Date
Date
©
TEMPLATEROLLER.COM