"Proposal for Vdf Grant - $4,999.99 or Less" - Arizona

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Arizona Department of Veterans’ Services
Veterans’ Donations Fund A.R.S. § 41-608
Proposal for VDF Grant – $4,999.99 or Less
VDF 2021-2022 Grant Year (FY22)
APPLICANTS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION
 It is recommended that VDF Proposals be submitted via email to vdf@azdvs.gov or fax to (602)
297-6687.
 All Awards are subject to availability of VDF Money.
 Notification of the Department’s decision will be made within 30 days upon receipt of the
completed proposal
VDF Grant Program Manager:
Arizona Department of Veterans’ Services
Jennifer Harris
602-234-8413 or 602-255-3373
3839 North 3rd Street Suite 209
Email: vdf@azdvs.gov
Phoenix, AZ 85012
CY21 VDF Grant Proposal $4,999.99 or Less
rev. 07/21
Page 1 of 13
© Arizona Department of Veterans’ Services. All rights reserved. www.azdvs.gov
Arizona Department of Veterans’ Services
Veterans’ Donations Fund A.R.S. § 41-608
Proposal for VDF Grant – $4,999.99 or Less
VDF 2021-2022 Grant Year (FY22)
APPLICANTS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION
 It is recommended that VDF Proposals be submitted via email to vdf@azdvs.gov or fax to (602)
297-6687.
 All Awards are subject to availability of VDF Money.
 Notification of the Department’s decision will be made within 30 days upon receipt of the
completed proposal
VDF Grant Program Manager:
Arizona Department of Veterans’ Services
Jennifer Harris
602-234-8413 or 602-255-3373
3839 North 3rd Street Suite 209
Email: vdf@azdvs.gov
Phoenix, AZ 85012
CY21 VDF Grant Proposal $4,999.99 or Less
rev. 07/21
Page 1 of 13
© Arizona Department of Veterans’ Services. All rights reserved. www.azdvs.gov
Definitions
For the purposes of this solicitation:
ADVS – Arizona Department of Veterans’ Services
Applicant –the agency/organization who submits a proposal under this solicitation
Arizona competitive grant process – See A.R.S. § 41-2701 et seq
A.R.S – Arizona Revised Statutes
Department – ADVS
Director –the Director of ADVS
Event – Veteran service plan proposed in a submitted written VDF Grant Proposal, the
performance of which is completed on the day or over a few days of performance (generally, 3 to
7 days) during the VDF Grant Year in which the VDF Grant is made by the Department
Grant – furnishing of financial or other assistance, including state funds or federal grant funds, by
any state governmental unit to any person for the purpose of supporting or stimulating
educational, cultural, social or economic quality of life. A.R.S. § 41-2503(22) and 41-2701(1)
Grantee – any person who submits, or for whom is submitted, a written proposal which is
accepted and, upon due review, consideration and determination of the VDF-RFGP by the
Department, is subsequently awarded a VDF money grant by the Department based on the
proposal
Grantor – ADVS
Line Item – each service or product that is to be paid for or purchased with the Grant monies and
is identified and listed on a separate line
Person – any corporation, business, individual, committee, club or other organization or group of
individuals. See A.R.S. §41-2701(2).
Program/Project – a Veteran service plan proposed in a submitted written VDF Grant Proposal,
the performance of which is performed and completed during the VDF Grant Year in which the
VDF Grant is made by the Department or beyond such VDF Grant Year.
RFGP – request for grant proposal
State – the State of Arizona
SOS – statement of service
VDF – Veterans’ Donations Fund established under A.R.S. § 41-608
VDF Grant – grant of available VDF money only
VDF Grant Process – the Arizona competitive grant process applied to A.R.S. § 41-608
VDF Grant Proposal – Grantee’s written proposal submitted in response to this solicitation that is
accepted by the Department for the Department’s consideration under the VDF-RFGP
CY21 VDF Grant Proposal $4,999.99 or Less
rev. 07/21
Page 2 of 13
© Arizona Department of Veterans’ Services. All rights reserved. www.azdvs.gov
VDF Grant Authority
VDF monies, “may be used for the benefit of [Arizona Veterans]” under the
Authority:
Department’s administration (A.R.S. § 41-608), subject to the Arizona competitive
grant process (A.R.S. § 41-2701 et seq.).
Objective:
The Department intends to grant appropriated VDF money, as may be available for
award through the Department’s VDF Grant Process during the given VDF grant
year, for service events, programs, and projects throughout Arizona that benefit
Arizona Veterans and specifically support and are compatible with the Department’s
objectives determined by the Director.
Policy:
The Department seeks to engage the community and veteran service organizations
in the Department’s efforts to inform Arizona’s nearly 600,000 Veterans about
veterans’ benefits and lawfully assist them in their claims for the benefits. VDF
monies available during the given VDF grant year may be used for service events,
programs, and projects that the Department finds will benefit Arizona’s Veterans,
and which specifically support and are compatible with Department objectives
determined by the Director.
Procedure:
During the given VDF grant year, VDF-Grant Proposal applicants may propose and
the Department may grant, through the VDF Grant Process, appropriated VDF
monies that are available for service events, programs, and projects that benefit
Arizona’s Veterans and which specifically support and are compatible with
Department objectives determined by the Director.
VDF grants of less than
$5,000.00 will be competitively awarded as much as practicable.
Any grant of VDF money for this VDF-RFGP will be awarded under Applicant’s
VDF Grants:
written VDF Grant Proposal, as and when such is accepted and awarded by the
Department, which shall then become an enforceable VDF grant service contract by
and between the State of Arizona and the Grantee. All VDF Grant Awards are
subject to the availability of VDF money for the grant year.
CY21 VDF Grant Proposal $4,999.99 or Less
rev. 07/21
Page 3 of 13
© Arizona Department of Veterans’ Services. All rights reserved. www.azdvs.gov
General Instructions to VDF Applicants
1. Changes to, alterations of, or failure to complete this VDF-RFGP format, including
Attachments One, Two and Three, when submitted as Grantee’s VDF Grant Proposal in
response to this solicitation may be grounds for the State to decline to accept the proposal
or to decline to award any grant there under.
2. Failure to submit a detailed budget of requested funding constitutes an incomplete VDF
RFGP.
3. No proposal for $5,000.00 or more shall be divided into separate proposals for less than
$4,999.99 to bypass solicitation requirements.
4. Proposal submission requirements can be found on Pages 7-9.
5. Delivery of a VDF Grant Proposal alone does not mean completion, acceptance, or
approval of the proposal.
6. The Department may require:
 Written and/or oral clarification of the VDF Grant Proposal submitted by or for the
proposed grantee; and
 Information in addition to that submitted in or with Grantee’s VDF Grant Proposal.
7. The name of each VDF Grant Proposal applicant and grantee will be publicly available.
8. Persons with disabilities may request special accommodations such as interpreters,
alternate formats, or assistance with physical accessibility. Requests for special
accommodations must be made with 72 hours prior notice. Such requests are to be
addressed to the VDF grant program manager identified herein.
9. Contact (602) 234-8413 for assistance in downloading the documents from the ADVS
website.
Applicant’s Responsibilities
It is and shall remain the responsibility of the VDF Grant Proposal applicant and proposed
grantee to check the ADVS website for any amendments to this solicitation.
Respond to all contractual solicitation requirements on pages 7-9.
Attach and wholly incorporate additional sheets as necessary to complete Grantee’s VDF-
RFGP.
Identify all attachments to the VDF Grant Proposal and identify each particular VDF-RFGP
requirement responded to in attachments.
Complete and submit all of the following:
 Attachment One – Certification and Authorization
 Attachment Two – Organization Information
 Attachment Three – Statement of Service – Event/Program/Project $4,999.99 or Less
 Attachment Four – Budget Worksheet (template available, as needed for use by Grantee)
CY21 VDF Grant Proposal $4,999.99 or Less
rev. 07/21
Page 4 of 13
© Arizona Department of Veterans’ Services. All rights reserved. www.azdvs.gov
VDF Grant Instructions
1. Arizona Department of Veterans' Services
ADVS’ mission is to enrich and honor Arizona’s veterans and their families through education, advocacy and
service, subject to A.R.S. § 41-603(B). One of many ways ADVS looks to accomplish our mission is in
cooperation and coordination between ADVS, the Veteran community, and veteran service organizations through
the VDF Grant Process.
2. Funding Source for VDF Grants
A. A.R.S. § 41-608 establishes the Veterans’ Donations Fund (VDF) and charges the Arizona Department of
Veterans’ Services with its administration. The VDF is limited to donations for Veterans and proceeds from
the sale of certain Arizona license plates that are received by the Department. The standard within § 41-608
is that VDF money may be used for the benefit of Arizona Veterans.
B. Once received, all VDF monies become State funds and thus subject to applicable Arizona law. The grant of
any VDF money by the Department is subject to the § 41-608 use standard and the Arizona competitive grant
process under A.R.S. § 41-2701 et seq.
C. The Department receives, reviews, and duly considers written proposals for VDF money grants from many
applicants who propose various veteran service events, programs, and projects. As VDF money is limited in
amount and use and the Department is charged to provide Veteran services, among which is VDF
administration, the Department is necessarily selective in its procedure to determine how VDF money may be
granted and used to benefit Arizona Veterans.
3. Money Available for VDF Grants
A. The total VDF money available for VDF money grants will not exceed the amount appropriated under A.R.S. §
41-608. The State of Arizona, ADVS and the Director, individually and jointly, are not expressly and impliedly
authorized and obligated to disburse, expend or obligate other funds or monies for any VDF grant and any
VDF grant purpose and use.
B. The Director, or his or her designee expressly designated in writing signed and dated by the Director,
determines:
(1) The term of any VDF grant year or other period;
(2) The total amount of appropriated VDF money available for grant during the given VDF grant year or other
period; and
(3) The amount, if any, of available VDF grant money to be awarded to each VDF proposal duly reviewed
and considered during the given VDF grant year or other period.
C. The State of Arizona, ADVS and the Director, individually and jointly, are not expressly and impliedly
obligated to award the VDF grant money so made available for the given VDF grant year or other period.
VDF grant monies available for a given VDF grant year or other period that are not awarded during that time
are not obligated for award in subsequent VDF grant years or other periods.
D. Proposed competitive VDF grants of $5,000.00 or more will be separately issued and reviewed and
considered by ADVS for award one time during the given VDF Grant Year. Proposed VDF grants for
$4,999.99 or less may be awarded at any time during the VDF Grant Year. A.R.S. § 41-2706(B)(9) provides
that the Arizona competitive grant process under A.R.S. § 41-2701 et seq. does not apply to VDF grants of
less than five thousand dollars if the Department adopts rules or policies governing these grants that
encourage as much competition as practicable.
4. Eligibility for VDF Grants
Grantee must be a 501(c) charitable organization.
Preferable to ADVS, Grantee has a primary mission of
providing benefits to Arizona’s veterans and Applicant supports, and is compatible with, ADVS’ objectives
determined by the Director.
5. Notice of Award or Notice of Declination of Award to VDF-RFGP Grantee
A. The Director, or designee, will notify the Applicant of the Department’s decision to either award or decline all
or part of Grantee’s VDF proposal.
B. Notice of the Department’s decision to Grantee will be made by letter to Grantee at Grantee’s street address
and by e-mail to Grantee’s e-mail address provided in Grantee’s written proposal.
Notice will be as
prescribed herein.
C. Should the Grantee disagree in whole or in part with the Department’s decision in this matter, Grantee may
submit a written request for reconsideration to the Director. Such writing must be submitted to and received
by the Director not later than the Department’s close of business on the fourteenth business day after the date
CY21 VDF Grant Proposal $4,999.99 or Less
rev. 07/21
Page 5 of 13
© Arizona Department of Veterans’ Services. All rights reserved. www.azdvs.gov