Instructions for "Wastewater Solids and Biosolids Annual Report" - Oregon

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State of Oregon
Department of Environmental Quality
700 NE Multnomah St. Suite 600, Portland, OR 97232
Wastewater Solids and Biosolids Annual Report
Instructions
National Pollutant Discharge Elimination System (NPDES) and Water Pollution Control Facility (WPCF) permittees are
required to report to the Department of Environmental Quality (DEQ) on the production, use, disposal or storage of
domestic wastewater solids. DEQ requests the permit holder submit information on activities during the previous year by
February 19. You must submit 2 copies of the report as directed below and Class I facilities must complete EPA’s online
NeT reporting.
The annual report is in three parts:
Part I: Wastewater solids production and disposition. Required for all facilities.
Part II: Biosolids production and quality. Required for facilities that produced Class A or Class B biosolids
for land application, or sold or gave away biosolids derived products for distribution and marketing.
Part III: Biosolids land application site information. Required for facilities that land applied Class B biosolids.
Depending on your facility’s wastewater solids handling during the previous calendar year, your facility may be required
to submit one, two, or all three parts of the report.
If your facility:
If your facility:
If your facility:
Is a lagoon system and has not
Processed wastewater solids for
Land applied Class A or Class B
removed solids during the
beneficial use on the land as a soil
biosolids in bulk (including
previous year
amendment or fertilizer
application using agricultural
equipment such as a manure-
Transferred solids to another
Processed and distributed
spreader, irrigation cannon, side-
wastewater facility for processing
wastewater solids (by sale or
slinger, etc.) to agricultural land,
given away) for use as feedstock
Transferred solids to a landfill,
forest land, reclamation site, or
for a biosolids-derived product
incinerator, or energy production
public contact site (e.g., park,
(e.g., compost, derived-soil, etc.)
facility
roadside, golf course)
Sold or gave away biosolids or a
Put solids into long-term storage
biosolids-derived product
Then you must submit:
Then you must submit:
Then you must submit:
Part I of the report
Part I of the report
Part I of the report
Part II of the report
Part II of the report
Part III of the report
Copy 1: Send a copy of the completed report to your regional DEQ office:
Copy 2: Send an electronic copy of the report to the DEQ Headquarters (heins.pat@deq.state.or.us) or
hard copy:
ATTN: Biosolids Program Coordinator
DEQ Water Quality Division
700 NE Multnomah St. Suite 600
Portland, OR 97232
Copy 3: If you are a Class I facility, your treatment facility has a design flow of 1 MGD or more, or you serve a
population of 10,000 or more, complete EPA’s online NeT reporting.
Instructions for Wastewater Solids and Biosolids Annual Report (last updated:10/26/2018)
1
State of Oregon
Department of Environmental Quality
700 NE Multnomah St. Suite 600, Portland, OR 97232
Wastewater Solids and Biosolids Annual Report
Instructions
National Pollutant Discharge Elimination System (NPDES) and Water Pollution Control Facility (WPCF) permittees are
required to report to the Department of Environmental Quality (DEQ) on the production, use, disposal or storage of
domestic wastewater solids. DEQ requests the permit holder submit information on activities during the previous year by
February 19. You must submit 2 copies of the report as directed below and Class I facilities must complete EPA’s online
NeT reporting.
The annual report is in three parts:
Part I: Wastewater solids production and disposition. Required for all facilities.
Part II: Biosolids production and quality. Required for facilities that produced Class A or Class B biosolids
for land application, or sold or gave away biosolids derived products for distribution and marketing.
Part III: Biosolids land application site information. Required for facilities that land applied Class B biosolids.
Depending on your facility’s wastewater solids handling during the previous calendar year, your facility may be required
to submit one, two, or all three parts of the report.
If your facility:
If your facility:
If your facility:
Is a lagoon system and has not
Processed wastewater solids for
Land applied Class A or Class B
removed solids during the
beneficial use on the land as a soil
biosolids in bulk (including
previous year
amendment or fertilizer
application using agricultural
equipment such as a manure-
Transferred solids to another
Processed and distributed
spreader, irrigation cannon, side-
wastewater facility for processing
wastewater solids (by sale or
slinger, etc.) to agricultural land,
given away) for use as feedstock
Transferred solids to a landfill,
forest land, reclamation site, or
for a biosolids-derived product
incinerator, or energy production
public contact site (e.g., park,
(e.g., compost, derived-soil, etc.)
facility
roadside, golf course)
Sold or gave away biosolids or a
Put solids into long-term storage
biosolids-derived product
Then you must submit:
Then you must submit:
Then you must submit:
Part I of the report
Part I of the report
Part I of the report
Part II of the report
Part II of the report
Part III of the report
Copy 1: Send a copy of the completed report to your regional DEQ office:
Copy 2: Send an electronic copy of the report to the DEQ Headquarters (heins.pat@deq.state.or.us) or
hard copy:
ATTN: Biosolids Program Coordinator
DEQ Water Quality Division
700 NE Multnomah St. Suite 600
Portland, OR 97232
Copy 3: If you are a Class I facility, your treatment facility has a design flow of 1 MGD or more, or you serve a
population of 10,000 or more, complete EPA’s online NeT reporting.
Instructions for Wastewater Solids and Biosolids Annual Report (last updated:10/26/2018)
1
State of Oregon
Department of Environmental Quality
700 NE Multnomah St. Suite 600, Portland, OR 97232
Wastewater Solids and Biosolids Annual Report
Instructions for Part I: Wastewater solids production and disposition
Required for all domestic wastewater treatment facilities.
A. Reporting Period
1. The annual report is due to DEQ by February 19
th
and provides information on solids management activities
during the previous calendar year. Enter the calendar year for which the report is being submitted.
B. Permit Information
1. Provide information on your permit:
a. Identify the type of permit, WPCF or NPDES. Choose only one.
b. DEQ File No. This information is located on the cover page of your DEQ-issued permit.
c. DEQ Permit No. This information is located on the cover page of your DEQ-issued permit.
d. EPA Permit No. Applies to NPDES permits only.
C. Facility Information
The facility information clarifies what should be included in the report and who should receive copies of the report. It
expedites DEQ review of the report and ensures that you have submitted a report that complies with the conditions in
your permit.
1. Provide the name of your facility.
2. Provide the physical address of the facility, including street, city, state, and zip code.
3. Provide the mailing address for the facility. If the mailing address is the same as the physical address, you may
check the box “Same as physical address.”
4. Identify the type of facility. Check all boxes that apply. If an important identifier has not been listed, please
provide the information under “Other:” If you have checked any of the first three items and land applied
biosolids, please report to EPA’s online NeT reporting.
D. Contact Information
DEQ uses the contact information for correspondence with the facility on their wastewater solids/biosolids program.
1. Provide full contact information for the responsible official at the treatment facility. The responsible offices is
typically a supervisor, manager, or other person who is accountable for ensuring operations comply with the
conditions in the permit. Any official correspondence on the report or the facility’s compliance with requirements
in the permit will be communicated to the responsible official.
2. Provide full contact information for the biosolids contact at the facility. If the biosolids contact is the same as the
responsible official, check the box “Same as responsible official.” Some facilities have a staff person who
maintains primary responsibility for the solids handling operations. This person often has the most direct
knowledge of information in the report. DEQ will contact the biosolids contact if there are questions on the
technical content of the report.
E. Wastewater Solids Received
DEQ uses information on wastewater solids received to track statewide solids management. This information may
also be available to provide technical assistance to communities or businesses (e.g., septage pumpers) that are seeking
treatment facilities.
1. Please indicate if your facility received wastewater solids or hauled waste for from another facility (or facilities)
for processing. If you received unprocessed wastewater solids or hauled waste, please identify the source of
material, the type of material (septage or sludge), the quantity received and the reporting units. If you have
information on the percent solids (for quantities reported in gallons or wet tons), please provide that information.
If the information is unavailable, this value may be left blank. Please attach additional pages as necessary.
F. Wastewater Solids Treatment Processes
Instructions for Wastewater Solids and Biosolids Annual Report (last updated:10/26/2018)
2
In addition to helping DEQ provide technical assistance to your program, information on wastewater solids treatment
processes supports efforts to identify national and regional trends in solids management and improve beneficial reuse
operations. Organizations, such as the Northwest Biosolids Management Association (NBMA) and the Water
Environment Federation (WEF), often request this type of information when developing technical reports. Research
organizations, such as Oregon State University, may use this information to develop best management practices for
biosolids land application programs.
1. Identify the various solids treatment technologies at your facility, whether used or unused. If a technology is not
listed, please check “other” and identify the type of technology used. Check as many as apply. If you operate a
lagoon system, please check “Lagoon”; other boxes may be left unchecked.
Wastewater Solids Disposition
G.
DEQ uses the information in this section to understand how wastewater solids are managed by wastewater treatment
facilities statewide. Wastewater disposition includes reuse, disposal, storage, and transfer to other facilities. When
answering these questions, please check the box for all solids management methods that were used during the
reporting period. Please attach additional pages as needed.
Treatment to Class A or B biosolids standards for subsequent use on the land as a fertilizer or soil amendment.
1.
Please report the quantity of untreated sludge that was introduced for treatment. The quantity of finished biosolids
produced by your facility will be reported in Part II of this report.
Disposal at a landfill facility. Please list the name of the facility receiving wastewater solids.
2.
Transfer of solids to another wastewater facility for further treatment. Please list the name of the facility or
3.
facilities receiving wastewater solids.
Long-term storage at the treatment facility, including sludge lagoons, tanks, drying beds, or other storage units. If
4.
you operate a lagoon system and do not have accurate data on the quantity of solids in your lagoon, please check
the box for long-term storage, but you may leave the quantity and other information blank.
Other uses or disposal of wastewater solids, such as but not limited to: transfer to a sewage sludge incinerator,
5.
feedstock for biogas generation or other energy project, or feedstock for another product or process. Please
identify the other use or disposal methods.
H. Lagoon System Operation and Maintenance
The following section is required only for facilities that operate wastewater lagoons or biosolids storage lagoons.
DEQ uses this information to provide technical assistance and for planning purposes. Please respond to all three of
the following:
1. Was a survey of wastewater solids in the lagoon completed within the last year?
2. In what year were wastewater solids last removed from the lagoon?
3. When do you estimate wastewater solids will next be removed from the lagoon? Select only one of the options.
Signature
I.
The report must be signed by a person legally authorized to represent your treatment facility.
DEFINITION OF LEGALLY AUTHORIZED REPRESENTATIVE
Please also provide the information requested in brackets [ ].
Corporation: president, secretary, treasurer, vice-president, or any person who performs principal business
function; or a manager of one or more facilities that is authorized in accordance to corporate procedure to sign
such documents.
Partnership: General partner [list of general partners, their addresses, and telephone numbers]
Sole Proprietorship: Owner(s) [each owner must sign the application]
City, County, State, Federal, or other Public Facility: Principal executive officer or ranking elected official
Limited Liability Company: Member [articles of organization]
Trusts: Acting trustee [list of trustees, their addresses, and telephone numbers]
Instructions for Wastewater Solids and Biosolids Annual Report (last updated:10/26/2018)
3
State of Oregon
Department of Environmental Quality
700 NE Multnomah St. Suite 600, Portland, OR 97232
Wastewater Solids and Biosolids Annual Report
Instructions for Part II: Biosolids production and quality
Required for all facilities that produced Class A or Class B biosolids for land application, or sold or gave away
biosolids derived products for distribution and marketing.
J. Biosolids Production and Disposition
DEQ requires a summary of biosolids production and use from all facilities that produce biosolids for land
application, or sell or give away biosolids derived products for distribution and marketing. The information in this
section should summarize the quantity of finished biosolids produced at the facility during the reporting period as well
as how those finished biosolids were managed. “Finished biosolids” refers to biosolids that have been sufficiently
treated and are ready for use on the land or public distribution. Finished biosolids includes product that has been
placed in storage, but does not include material that is unfit for use or distribution. (For example, a batch of biosolids
compost that is curing on December 31 is not yet finished and should be reported in the next annual report.) DEQ uses
this information to determine compliance with your permit as well as track trends in biosolids production and
management around the state.
1. Please provide the quantity of finished biosolids that were produced or stored onsite at your facility during the
reporting period. If finished biosolids were produced and stored during the previous reporting period, please
report the quantity of material stored at the treatment facility that was carried-over from the previous year.
Carried-over material does not include biosolids that are being staged or stored in the field at a land application
site. Please report the quantity of biosolids in dry tons under the appropriate column for Class A or Class B
biosolids. Provide the total annual biosolids production by adding together the quantity of “carried-over” biosolids
and new biosolids produced during the reporting period.
2. Please indicate how finished biosolids were managed during the reporting period using the categories provided on
the report (i.e., rows). Report the quantity in dry tons under the appropriate column for Class A or Class B
biosolids. If finished biosolids were in onsite storage at the treatment facility on December 31, please reporting
the quantity as “Carried-over into next year.” If finished biosolids are managed in another manner, such as
disposal at a landfill or transfer to another facility, please specify how the biosolids were managed and the
quantity. Provide the total annual biosolids disposition (under Class A or Class B) by adding together the various
biosolids management practices.
K. Biosolids Sampling
Biosolids must be sampled and monitored to demonstrate compliance with your permit. The sampled biosolids must
be representative of the treatment process(es) and characterize the quantity and quality of biosolids produced. The
minimum sampling frequency is based on the total quantity of biosolids produced; however, additional samples may
be required to adequately characterize different treatment processes. For example, a facility that produces 250 US dry
tons of biosolids must sample only once per year; however, if the facility produces biosolids by more than one process
(e.g., alkaline stabilized biosolids in the winter, air-dried biosolids in the summer), additional samples may be
required to meet the requirement that samples be representative. You will report both types of information in this
section.
1. The minimum biosolids sampling frequency is based on the total quantity of finished biosolids produced for
application to the land, including both bulk land application and biosolids produced for sale or distribution (e.g.,
biosolids compost sold to the public). Please select the appropriate testing frequency based on the quantity of
biosolids produced at your facility during the reporting period.
2. Please provide information on the biosolids sampling that occurred during the reporting period. For each sample,
please provide the following information:
a. Select either Class A or Class B biosolids
b. Identify the treatment processes that were used to produce the biosolids. More than one selection may be
made for each sample type. For example, if biosolids were anaerobically digested then composted, select
both “Anaerobic dig.” and “Compost.” This information is used to characterize how different biosolids
Instructions for Wastewater Solids and Biosolids Annual Report (last updated:10/26/2018)
4
processes affect biosolids characteristics. Oregon State University uses this type of information when
updating their biosolids publications.
c. Please provide the date the sample(s) was taken. If sampling for pollutants and nutrients occurred on
different days, different dates should be reported.
L. Biosolids Pollutant Monitoring
A report on pollutant concentrations in biosolids is required to demonstrate compliance with the pollutant limits
specified in OAR 340-050-0035(2)(a). Please attach analytical laboratory reports for pollutant monitoring.
1. For each of the collected samples identified in the previous section, report the concentration for the nine regulated
pollutants. Please report all concentrations as mg/kg on a dry weight basis. If a pollutant concentration is non-
detect, please report the value using the less-than symbol followed by the reporting limit. For example <0.050
should be reported for a parameter that is non-detect where the reporting limit is 0.050 mg/kg. The 40 CFR
§503.13 pollutant limits are provided as a reference. If the concentration of any pollutant exceed the Table 1
Ceiling Concentration, the biosolids may not be applied to the land and must be disposed in another manner, such
as landfill or incineration. If the concentration of any pollutant exceeds the Table 3 Pollutant Concentration, the
annual and cumulative pollutant additions to specific land application sites for all nine metals must be submitted
with the annual report
1
.
M. Biosolids Nutrient Monitoring
DEQ requires biosolids be monitored for nutrients and other chemical parameters [OAR 340-050-0035(2)(a)]. Data
on nutrient concentrations, specifically nitrogen, is used to determine compliance with agronomic loading rates.
Please attach analytical laboratory reports for nutrient monitoring.
1. For each of the collected samples identified in Section K, report the concentration for the eight nutrients and other
parameters listed. Please report all concentrations as mg/kg on a dry weight basis. If a pollutant concentration is
non-detect, please report the value using the less-than symbol followed by the reporting limit. For example
<0.0010 should be reported for a parameter that is non-detect where the reporting limit is 0.0010.
N. Biosolids Pathogen Reduction Monitoring and Records
DEQ requires data to determine compliance with pathogen reduction [OAR 340-050-0035(6)(c)]. Please attach
supplemental data on pathogen reduction.
1. Please identify the pathogen reduction alternatives used to produce Class A or Class B biosolids. If more than one
alternative was used, multiple selections may be made. For Class A biosolids, identify whether biosolids were
monitored for fecal coliform or salmonella as well as the Class A pathogen reduction alternative.
O. Biosolids Vector Attraction Reduction and Records
DEQ requires data to determine compliance with vector attraction reduction [OAR 340-050-0035(6)(c)]. Please
attach supplemental data on vector attraction reduction.
1. Please identify the options used to achieve vector attraction reduction. If more than one option was used, multiple
selections may be made.
P. Violations of 40 CFR §503 or OAR Chapter 340 Division 50
OAR 340-050-0035(6)(e) requires the permittee to provide “a detailed description of any violation of 40 CFR §503 or
OAR Chapter 240, Division 50 and remedial actions to prevent the recurrence of similar violations in the future.
1. Please indicate (Y/N) if any violation of 40 CFR §503 or OAR 340-050 occurred during the reporting period. If
you received a Warning Letter or other enforcement action from DEQ on your biosolids management program
during the reporting period, you should answer “Yes” and provide a detailed description. Please attach additional
documentation as necessary.
Q. Summary of Part II Attachments
1. DEQ requests the following information be submitted with Part II of this report:
a. Analytical laboratory reports for pollutant monitoring showing results. No lab QA/QC documents
1
A report on the annual and cumulative pollutant loading rates is required for as long as the facility continues use any site that has
received biosolids exceeding the Table 3 values—even if future pollutant concentrations fall below the Table 3 values.
Instructions for Wastewater Solids and Biosolids Annual Report (last updated:10/26/2018)
5
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