Instructions for "Nonpoint Source Project Loan Application (Design and Construction Projects)" - Oregon

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State of Oregon Department of Environmental Quality
Nonpoint Source Application
Instructions
Contact:
Regional Project Officer
503-229-LOAN
These are instructions for completing a Nonpoint Source loan application for the Clean Water State Revolving
Fund loan program. The completed application should provide DEQ staff with a comprehensive understanding
of the project’s water quality benefits. The application contains nine sections:
1. Applicant information
2. Project description
3. Green project components
4. Waterbody
5. Water quality/Public health benefits
6. Education and involvement
7. Schedule and budgeting
8. Required documentation
9. Certification
The application form allows detailed responses to questions. If additional space is needed, or for required
documentation, provide a well labeled, separate attachment.
Prior to signing a loan agreement, applicants must submit all applicable exhibits required in the Checklist of
Loan Requirements available
online.
Applicants should work closely with their project officer when completing the application. A listing of DEQ
Project Officers is available on the
CWSRF
webpage.
Section 1: Applicant information
1. Public agency/Legal applicant. Provide complete contact information for the organization
requesting the loan. Include the zip code + 4 information; congressional district in which the
organization is located; and the DUNS number of the organization.
2. Authority. Your agency must have statutory authority to take on debt. If you are unsure, contact
DEQ at 503-229-5622.
3-4. Eligible borrowers. Only public agencies are eligible for the Clean Water State Revolving Fund.
You’ll need to verify that your agency meets the definition of a “public agency” as defined by
ORS
468.423. The application lists each type of public agency. If you are unsure of your agency’s status,
contact DEQ at 503-229-5622.
5. Project contact. Provide contact information for the person coordinating the project for the
applicant.
Nonpoint Source Application Instructions
1
Updated: 2018
State of Oregon Department of Environmental Quality
Nonpoint Source Application
Instructions
Contact:
Regional Project Officer
503-229-LOAN
These are instructions for completing a Nonpoint Source loan application for the Clean Water State Revolving
Fund loan program. The completed application should provide DEQ staff with a comprehensive understanding
of the project’s water quality benefits. The application contains nine sections:
1. Applicant information
2. Project description
3. Green project components
4. Waterbody
5. Water quality/Public health benefits
6. Education and involvement
7. Schedule and budgeting
8. Required documentation
9. Certification
The application form allows detailed responses to questions. If additional space is needed, or for required
documentation, provide a well labeled, separate attachment.
Prior to signing a loan agreement, applicants must submit all applicable exhibits required in the Checklist of
Loan Requirements available
online.
Applicants should work closely with their project officer when completing the application. A listing of DEQ
Project Officers is available on the
CWSRF
webpage.
Section 1: Applicant information
1. Public agency/Legal applicant. Provide complete contact information for the organization
requesting the loan. Include the zip code + 4 information; congressional district in which the
organization is located; and the DUNS number of the organization.
2. Authority. Your agency must have statutory authority to take on debt. If you are unsure, contact
DEQ at 503-229-5622.
3-4. Eligible borrowers. Only public agencies are eligible for the Clean Water State Revolving Fund.
You’ll need to verify that your agency meets the definition of a “public agency” as defined by
ORS
468.423. The application lists each type of public agency. If you are unsure of your agency’s status,
contact DEQ at 503-229-5622.
5. Project contact. Provide contact information for the person coordinating the project for the
applicant.
Nonpoint Source Application Instructions
1
Updated: 2018
6. Interim financing: If this loan is for interim financing, identify the other funder(s).
7. Sponsorship option: If using the sponsorship option, indicate the associated point source project.
8-10. Water quality permit and certification information. Enter the EPA National Pollutant Discharge
Elimination System permit number (this is the number that begins with “OR”) or the Water
Pollution Control Facility permit number, or a certificate, whichever applies and the GPS location
of the facility. Indicate permit status and associated requirements.
11. CWSRF loan request. Enter the total amount requested. If the project does not require the full
amount indicated here, DEQ will amend the loan amount at the completion of the project.
12. Total estimated project cost. This figure represents the total estimated cost of the entire project.
Section 2: Project description
13. Project type. Check the appropriate box. Loans may be for design, design and construction, or
construction only.
14. Project description. Provide enough detail to ensure DEQ has a clear understanding of the need,
intent and scope of the proposed project.
15. Water quality improvements. Identify one or more water quality improvements the project will
address. Provide documentation to support water quality improvement such as supporting data,
professional opinion or a narrative of qualified person(s).
16-18. Permit compliance. Note compliance status and role of the project in meeting permit requirements.
If the facility is at risk of noncompliance with its permit, describe how the project will ensure
continued compliance of the facility and how long the system is expected to maintain compliance.
Cite any relevant documentation (letters, correspondence, plans/studies).
19. Small population. Identify whether the project is addressing a water quality improvement or
restoration need for a community with a population of 10,000 or less (OAR 340-54-0010(28)).
If yes, provide current community population as listed in the most recent Certified Population
Portland State University’s Population Research
Center.
Estimates, published by
20. Project Categories. Indicate the percentage of the CWSRF loan funds for each category. These
are EPA defined categories and this information is for reporting purposes only.
21. Project location. If the project location is different than that of the applicant organization, provide
the address, congressional district and GPS location. If there is no address for the location, provide
the location description, such as, “Hwy 19, one mile east of city limit.”
Nonpoint Source Application Instructions
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Updated: 2018
Section 3: Green project components
The definitions of the types of projects that are categorically eligible, the types of projects that do not meet the
definition of green projects are included within EPA’s
Guidance for Determining Eligibility
posted on the
Oregon DEQ CWSRF website. Please list the specific citation code and title. For example: “1.2-1
Implementation of green streets….” Then provide a detailed explanation of how the project will achieve
it.
22. Does the project incorporate or expand green infrastructure? As listed in the eligibility
guidance
Appendix
A: Include the estimated cost of the green infrastructure proposed for funding
by CWSRF. Cite the green infrastructure objective and how the project will achieve it.
23. Does the project incorporate or expand water efficiency? As listed in the eligibility guidance
Appendix
B: Include the estimated cost of the water efficiency proposed for funding by CWSRF.
Cite the water efficiency objective and how the project will achieve it, including the estimated
percent improvement in water efficiency.
24. Does the project incorporate or expand energy efficiency? As listed in the eligibility Guidance
Appendix
C: Include the estimated cost of the energy efficiency improvement proposed for funding
by CWSRF. Cite the energy efficiency objective and how the project will achieve it, including the
estimated percent improvement in energy efficiency.
25. Does the project incorporate or expand environmentally innovative projects or practices? As
listed in the eligibility guidance
Appendix
D: Include the estimated cost of the environmentally
innovative project proposed for funding by CWSRF. Describe the innovative projects/practices and
how they will be incorporated into the project.
26. Does the project integrate or expand long-term environmental or financial reliability and
viability, or use an approach, not included in green project categories above? Include the
estimated cost of the environmental or financial reliability and viability aspect of the project
proposed for funding by CWSRF. Cite the financial reliability and viability objective and how the
project will achieve it.
Section 4: Waterbody
27. Affected waterbody. Provide the name and eight digit hydrologic unit code for each water body
affected by the project’s discharge, include the GPS location of the primary affected waterbody.
28. Streamflow impact. Describe how a specific project affects streamflow. For irrigation projects,
provide the anticipated in-stream water right in cubic feet per second resulting from the project
with supporting documentation. For stormwater projects, provide the amount of annual stormwater
in acre-feet that the project is expected to infiltrate that currently is discharged. For other nonpoint
source projects, provide information on how the project is expected to increase streamflow and the
magnitude of this increase in cubic feet per second or acre-feet.
29. Designated beneficial uses. Identify the uses that the proposed project will protect or restore. If
the project maintains or improves water quality, or if it increases effluent loadings but meets its
permit, it contributes to protection of the uses you find when matching pollutants. If the project
Nonpoint Source Application Instructions
3
Updated: 2018
reduces loadings of a pollutant that is impairing a designated use, Clean Water Act Section
303(d)
list
of water quality limited waterbodies in Oregon, the project contributes to restoration of that use.
Mark N/A as necessary.
Primary and secondary uses: Identify the beneficial use(s) protected or restored by the largest
portion of the project’s financing as “primary.” In most cases, one or two uses will qualify as
primary. Specify “secondary” for other uses. If no use qualifies as primary, specify secondary for
all applicable uses. Not all uses will apply.
Find information on the beneficial uses of Oregon's waters online, including Oregon’s Integrated
Report and Clean Water Act Section 303(d) list of water quality limited waterbodies in Oregon.
30. Other beneficial uses and outcomes. Indicate additional beneficial uses and outcomes that may
result from the project. The “protection” and “restoration” labels may not apply as well to this
category, so use your best judgment.
Section 5: Water quality/Public health benefits
31. Impact to water quality without this project. If a water quality standard is already being
exceeded and likely to get worse if the project is not done, describe which standard(s), how it is
currently being exceeded or will become exceeded and when it will worsen. Provide evidence that
supports this claim.
32. Aquatic habitat. If the project will improve or sustain aquatic habitat that supports native species,
state or federal threatened/endangered species, list which species. Describe in detail the aquatic
habitat improvement and quantify the anticipated improvement; explain how you arrived at the
calculation; reference supporting documentation to strengthen your rationalization. Provide
documented evidence if available.
33. Special status waterbody. Indicate if project will address water quality or public health issues in
one of the following:
 Federally Designated Wild and Scenic Rivers. There are a number of Oregon rivers or
portions of rivers designated as Wild and Scenic. A description of those rivers and details of
the specific, designated portions of those rivers is listed at:
http://www.rivers.gov/rivers/oregon.php
 State Scenic Waterways.
This link
connects to Chapter 390 of the Oregon Revised Statutes and
provides information related to Oregon’s State Scenic Waterways. Additional information on
Oregon Parks and Recreation Department’s scenic waterways program can be located
online.
 Federally designated Sole Source Aquifers (Oregon Administrative Rule 340-071-0400(2))
Oregon has only one designated sole source aquifer—the
North Florence Dunal
Aquifer.
 Lower Columbia River Estuary Partnership (National Estuary Program) Additional
information at the
Lower Columbia River Estuary Partnership
website.
 Tillamook Estuaries Partnership (National Estuary Program) Additional information at the
Tillamook Bay National Estuaries Partnership
website. To determine if a proposed project is
located within, or will substantially affect the estuary, refer to this
GIS
graphic.
Nonpoint Source Application Instructions
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Updated: 2018
 The Three Basin Rule: Clackamas, McKenzie (above river mile 15) and the North Santiam
river subbasins. The Three Basin Rule can be reviewed at the Oregon State Archives website
(OAR
340-041-0350)
Significant Wetlands and Riparian Areas identified and listed by local governments these
include:
All significant wetlands adopted through a “Local Wetlands Inventory” and
i.
ii.
Any significant riparian corridors designated for protection as defined within local
comprehensive plans. For more information, see
OAR 660-023-0000 through 660-023-
0100
Attach a map with the location of the project and proximity to indicated waterbody(ies) clearly
marked.
34. Total Maximum Daily Load or Ground Water Management Area implementation. Indicate
if the project supports the implementation of a Total Maximum Daily Load allocation, department
Water Quality Status and Action Plan or designated groundwater management area (ORS
468B.180). Reference the specific TMDL, GWMA,
Water Quality Status and Action
Plan, or other
qualifying plan and describe how this project will support the implementation of the plan. If using
a plan in the “other qualifying plan” category, please contact your regional
project officer.
35. Performance based water quality. If the project will provide performance based water quality
improvements supported by monitoring, explain how the activities will provide reasonable
assurance that the project will continue to function and how long.
Section 6: Education and involvement
36. Long-term planning effort. Explain the long-term planning effort the applicant is using to ensure
the life and maintenance of the project. Describe what process improvement tools are being used,
such as asset management and effective utility management, how long they have been in use and
how they will be used to support the project and system over time.
37. Education/outreach components of project. Describe the project’s on-going education or
outreach components. Include details on specific activities associated with education or outreach,
the target audience(s), how long the effort will continue and the intended outcome(s) of the effort.
38. Other support or partnerships. Describe any other project support or partnership(s) including,
but not limited to:
In-kind support
Partnerships with organizations (governmental, tribal, non-governmental)
Sponsorship partners
Other funding sources
Describe who is providing support; what the support entails (dollar amounts, volunteer labor,
materials, marketing) and how long the support is expected to last.
Nonpoint Source Application Instructions
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Updated: 2018
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