CAP Form 31 "Application for CAP Encampment or Special Activity"

What Is CAPF 31 Form?

Form CAPF 31, Application for CAP Encampment or Special Activity, is an official form signed by cadets and their parents or guardians to apply for cadet programs - National Cadet Special Activities (NCSA) or encampments. The written release of a parent or guardian is obtained for every cadet who wishes to participate in a wide range of Civil Air Patrol (CAP) cadet activities, including encampment, orientation flights, leadership symposiums, cadet honor academy, marksmanship, and first aid training.

Alternate Name:

  • CAP Form 31.

This form was released on , with all previous editions obsolete. A CAPF 31 fillable form is available for download through the link below.

NCSAs and encampments are designed to offer CAP cadets experience with diverse aspects of the CAP program and provide substantial insight into aviation-related careers. In accordance with CAPF 31 requirements, you need to announce the activity in advance and obtain the authorization prior to the event. Since cadets are minors, their parents' or guardians' permission to participate in the activity is vital along with the applicant's acknowledgment of possible harmful consequences that may occur as a result of the negligence of the CAP or its employees.

ADVERTISEMENT

Form CAPF 31 Requirements

A CAPF 31 Form consists of two parts - the first page of the form contains personal information about the cadet, the upper part of the second page allows individuals responsible for the cadet to grant their permission to participate in specific activities or encampments, and the lower part of the second page is reserved for the signatures of commanders responsible for the activities.

  • The cadet-applicant is asked to provide the following details:
  • Their name, home address, phone number, and email address;
  • Their CAP grade and identification number, type of membership, unit charter number, grade in school;
  • Their gender, religious preference, date of birth, shirt size, height, weight, hair color, and eye color;
  • A description of the CAP activity (its title, location, and dates);
  • Emergency contact information (the names of the primary and secondary contacts, their phone numbers, and their relationship to the cadet).

The applicant signature on Form CAPF 31 signifies their intent to participate in the above-specified activity and their acknowledgment of the possibility of the following events:

  1. Traveling to the site of the activity.
  2. Involvement in aeronautical activities.
  3. Living on diminished rations and minimal shelter to simulate survival conditions.
  4. Being away from a regular place of residence.
  5. Remaining with the cadet group at all times.
  6. Rendering reports on the activity.
  7. Refraining from argumentative discussions regarding governmental policies.

The form is signed by a parent or legal guardian if the cadet-applicant is underage. Their signature confirms that the following statements are true and accurate:

  • The cadet is their minor child or ward;
  • The cadet has no medical condition, injury, or disease which may be aggravated by the activity;
  • The cadet pledges to follow all regulations, rules, and directives established by the CAP, activity officers, encampment commanders, and other staff members. Failure to do so will send the cadet home at the expense of parents or legal guardians.

The form requires the signatures of both parents or two legal guardians of the cadet, along with two witnesses who also sign the document. The second page of the form may be signed and dated by the squadron commander, group commander, or wing commander. However, their signatures are not mandatory if the activity is approved online or it is an activity within the unit.

ADVERTISEMENT

Download CAP Form 31 "Application for CAP Encampment or Special Activity"

Download PDF

Fill PDF online

Rate (4.3 / 5) 23 votes
Page background image
APPLICATION FOR CAP ENCAMPMENT OR SPECIAL ACTIVITY
Name (Last, First, Middle Initial)
CAPID
CAP Grade
Gender
Member Type
Charter No. (e.g. GLR-MI-059)
Grade in School
Religious Preference
Address (Include No., Street, City, State and Zip Code)
Home Phone Number
Cell Phone Number
E-Mail Address
Date of Birth (mm/dd/yy)
Shirt Size
Height (Inches)
Weight (Lbs)
Hair Color
Eye Color
Title of Activity
Location of Activity
Activity Dates
Staff Position(s) Sought
Emergency Contact Information
(Primary Contact) Name (Last, First, Middle Initial)
Relationship
Primary Phone Number
(Secondary Contact) Name (Last, First, Middle Initial)
Relationship
Primary Phone Number
RELEASE AGREEMENT
KNOW ALL MEN BY THESE PRESENTS that I am submitting my application for Civil Air Patrol Special Activities or Encampments,
and I hereby volunteer entirely upon my own initiative, risk, and responsibility for an assignment to participate in this activity
of encampment at the first available opportunity and with full knowledge that such activity may include:
1. Traveling by land, sea, or air in US military, commercial, or privately owned vehicles from regular place or residence to
the site of the activity or encampment, travel incident to the activity or encampment, and subsequent return to place of
residence.
2. Participation in aeronautical activities as a passenger or student trainee in US military, commercial, or privately owned
aircraft.
3. Living for a period of one week or more on diminished rations and minimal shelter simulating actual survival conditions.
4. Being quartered and/or subsisting away from regular or normal place of residence for an extended period of time.
5. Remaining with the cadet group I am assigned to at all times during the activity or encampment.
6. Acting as a spokesman for Civil Air Patrol, rendering reports on the activity or encampment.
7. Refraining from argumentative discussions concerning governmental policies.
In consideration of the permission extended to me by the Civil Air Patrol/United States of America through its officers and
agents to participate in said activity/encampment or activities/encampments, I do hereby for myself, my heirs, executors,
and administrators release and forever discharge the Civil Air Patrol, Inc./United States of America, and all its officers,
agents, and employees acting official or otherwise, from any and all claims, demands, actions, or causes of action, on
account of my death or on account of any injury to me or my property which may occur as a result of the negligence of the
Civil Air Patrol/United States of America, its agents or employees during said activity/encampment or
activities/encampments or continuances thereof, as well as all ground and flight operations incident thereto.
Date
Signature of Applicant
(Continued on reverse)
CAP FORM 31, OCT 13
PREVIOUS EDITIONS WILL NOT BE USED
OPR/ROUTING: CP
APPLICATION FOR CAP ENCAMPMENT OR SPECIAL ACTIVITY
Name (Last, First, Middle Initial)
CAPID
CAP Grade
Gender
Member Type
Charter No. (e.g. GLR-MI-059)
Grade in School
Religious Preference
Address (Include No., Street, City, State and Zip Code)
Home Phone Number
Cell Phone Number
E-Mail Address
Date of Birth (mm/dd/yy)
Shirt Size
Height (Inches)
Weight (Lbs)
Hair Color
Eye Color
Title of Activity
Location of Activity
Activity Dates
Staff Position(s) Sought
Emergency Contact Information
(Primary Contact) Name (Last, First, Middle Initial)
Relationship
Primary Phone Number
(Secondary Contact) Name (Last, First, Middle Initial)
Relationship
Primary Phone Number
RELEASE AGREEMENT
KNOW ALL MEN BY THESE PRESENTS that I am submitting my application for Civil Air Patrol Special Activities or Encampments,
and I hereby volunteer entirely upon my own initiative, risk, and responsibility for an assignment to participate in this activity
of encampment at the first available opportunity and with full knowledge that such activity may include:
1. Traveling by land, sea, or air in US military, commercial, or privately owned vehicles from regular place or residence to
the site of the activity or encampment, travel incident to the activity or encampment, and subsequent return to place of
residence.
2. Participation in aeronautical activities as a passenger or student trainee in US military, commercial, or privately owned
aircraft.
3. Living for a period of one week or more on diminished rations and minimal shelter simulating actual survival conditions.
4. Being quartered and/or subsisting away from regular or normal place of residence for an extended period of time.
5. Remaining with the cadet group I am assigned to at all times during the activity or encampment.
6. Acting as a spokesman for Civil Air Patrol, rendering reports on the activity or encampment.
7. Refraining from argumentative discussions concerning governmental policies.
In consideration of the permission extended to me by the Civil Air Patrol/United States of America through its officers and
agents to participate in said activity/encampment or activities/encampments, I do hereby for myself, my heirs, executors,
and administrators release and forever discharge the Civil Air Patrol, Inc./United States of America, and all its officers,
agents, and employees acting official or otherwise, from any and all claims, demands, actions, or causes of action, on
account of my death or on account of any injury to me or my property which may occur as a result of the negligence of the
Civil Air Patrol/United States of America, its agents or employees during said activity/encampment or
activities/encampments or continuances thereof, as well as all ground and flight operations incident thereto.
Date
Signature of Applicant
(Continued on reverse)
CAP FORM 31, OCT 13
PREVIOUS EDITIONS WILL NOT BE USED
OPR/ROUTING: CP
Name (Last, First, Middle Initial)
Title of Activity
abc
RELEASE BY PARENTS OR GUARDIAN
KNOW ALL MEN BY THESE PRESENTS: WHEREBY my child has applied for the activity or encampment referred to above, In
consideration of the permission extended to my child by the Civil Air Patrol/United States of America through its officers
and agents to participate in said activity/encampment or activities/encampments, I do hereby for myself, my heirs,
executors, and administrators release and forever discharge the Civil Air Patrol, Inc./United States of America, and all its
officers, agents and employees acting official or otherwise, from any and all claims, demands, actions or causes of action,
on account of the death or on account of any injury to my child which may occur as a result of the negligence of the Civil Air
Patrol/United States of America, its agents or employees during said activity/encampment or activities/encampments or
continuances thereof, as well as all ground and flight operations incident thereto. In addition, by my signature below, I
certify the applicant:
1. Is my minor child or ward.
2. Has no history or injury or disease which might be affected by this activity except those previously noted in the Medical
Information section of this form.
3. Will follow all rules, regulations, and directives as established by the Civil Air Patrol, Inc., activity project officer or encampment
commander, or other staff members. If not following the above mentioned rules, regulations, and directives he/she may be sent
home at the discretion of the project officer, encampment commander or activity directory at my expense.
However, in case of injury, disease or other illness, permission is hereby granted to treat the applicant as required, and if
the applicant is released from the activity before recovery from said injury, disease, or illness, further treatment will be
provided by myself.
Date
Witness for Father’s Signature
Father or Legal Guardian
Witness for Mother’s Signature
Mother or Legal Guardian
Squadron Certification. (Squadron Commander’s signature is not necessary if the activity is approved in eServices or if it is
a squadron activity.)
I certify that the above information is correct and that all requirements for attendance, as specified in National
Headquarters Directives, will be completed by the required dates.
Date
Squadron Commander
Group Certification. (Group Commander’s signature is not necessary if the activity is approved in eServices or if the activity
is held within the group.)
Date
Group Commander (or designee)
Wing Certification. (Wing Commander’s signature is not necessary if the activity is approved in eServices or if the activity is
held within the wing.)
Date
Wing Commander (or designee)
CAP FORM 31
REVERSE
Page of 2