"Property Change Request Draft Form for Commercially Leased/Agreements and Owned Property"

Property Change Request Draft Form for Commercially Leased/Agreements and Owned Property is a 6-page legal document that was released by the U.S. Department of Commerce - National Oceanic and Atmospheric Administration and used nation-wide.

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RPMD FRPM PROPERTY CHANGE REQUEST FORM (For

Commercially Leased/Agreements and Owned Property)

Additions, Deletions, and Changes

Property Name: _______________________

Property ID: ________________________

Real Estate Office: (Norfolk, Kansas City, Boulder or

Seattle):_____________________________

Realty Specialist: ___________________________

(NOTE: Please see Realty Specialist regarding confirmation of documentation highlighted in yellow)

1. What type of property is this request for?

[ ] Building

[ ] Land

[ ] Structure

2. What is the ownership type?

[ ] Commercially Leased (incl. Permits & MOUs)

[ ] Owned

[ ] GSA Controlled Space

3. What type of action is being requested?

[ ] Addition (Complete Space Request Form and See Attachment A)

[ ] Deletion (See Attachment B)

[ ] Space Change (See Attachment C)

RPMD FRPM PROPERTY CHANGE REQUEST FORM (For

Commercially Leased/Agreements and Owned Property)

Additions, Deletions, and Changes

Property Name: _______________________

Property ID: ________________________

Real Estate Office: (Norfolk, Kansas City, Boulder or

Seattle):_____________________________

Realty Specialist: ___________________________

(NOTE: Please see Realty Specialist regarding confirmation of documentation highlighted in yellow)

1. What type of property is this request for?

[ ] Building

[ ] Land

[ ] Structure

2. What is the ownership type?

[ ] Commercially Leased (incl. Permits & MOUs)

[ ] Owned

[ ] GSA Controlled Space

3. What type of action is being requested?

[ ] Addition (Complete Space Request Form and See Attachment A)

[ ] Deletion (See Attachment B)

[ ] Space Change (See Attachment C)

Attachment A: Required Documentation for ADDING New Facilities.

Leased/Other Agreements

(MOUs, MOAs)

• Official Government Lease Agreement

• Supplemental Lease Agreement

Purchase

• Deed for land

• Beneficial Occupancy Date

(example: Move In Date, Acceptance

Date)

• Final Invoices or other documentation of acceptance

Construction

• Construction Work-in-Progress Form NF 37-6 (Completed &

Signed)

• CWIP File Documentation

Declaration of Taking

• Settlement document

Donation, Devise or Judicial Process

• GSA Form 216

• Memo clarifying which documents are the bases for the date of

acquisition and the acquisition cost and why they are the most

reliable.

• Appraisal

• Title Insurance Valuation (in lieu of appraisal)

• Notification from donor stating waiver of appraisal (Mandatory

In lieu of an appraisal)

Transfer of Real Property from another Federal Entity

• GSA Form SF118

• Letter or Memorandum of transfer identifying the transferor and

transfer date

• Documentation of net book value (NBV) reflected in transferor’s

books

• Documentation of fair market value (FMV) (in lieu of cost

information from transferor.

• Memorandum to file clarifying justification of any changes to useful

life assignment by NOAA at time of transfer

Attachment B: Required Documentation for DELETING a Facility

Space Vacancy for Leased Property

• Notification from vacating office stating when the property has/will

cease from use.

• GSA Controlled Space

o GSA Termination Letter

o GSA OA Request Form (Accessed via RPMD Web page)

Space Vacancy or Disposal/Excess of Owned Property

• Draft NOAA Real Property Management Division Services,

Disposal Processing Form

• Notification from vacating office stating when the property has/will

cease from use to include certification that property should be

disposed.

• Form 118 “Report of Excess Property” (required for property

scheduled to be excessed to GSA)

Attachment C: Required Information/Documentation for SPACE

CHANGES

Name Change

• Owned – Notification from Official NCR Line Office Rep.

• Leased – Notification from Official NCR Line Office Rep.

Address

• Owned – Deed or other official documentation from local

government confirming property address per local jurisdiction

• Leased – Documentation such as: Lease, License, Permits,

Agreements (Cooperative, MOUs, MOAs) or local jurisdiction

documentation.

Portfolio Type (i.e. Land, Building, Structure)

• Owned – Deed or Occupancy related documentation indicating

property type

• Leased – Documentation such as: Lease, License, Permits or

Agreements (Cooperative Agreements, MOUs, MOAs)

Ownership Type

• Owned or Leased – Official Acquisition documentation (see above

for list for adding new facilities)

Primary Occupant

(includes secondary occupant changes between LOs)

• Owned or Leased – Official Acquisition documentation stating

occupant (see above for list for adding new facilities)

Date Acquired

• Owned – Official Acquisition documentation stating Acquisition

Date (see above for list for adding new facilities)

• Leased (n/a)

Acquisition Cost

• Owned – Official Acquisition documentation stating Acquisition Cost

(see above for list)

• Leased (n/a)

Required Information/Documentation for SPACE CHANGES

Gross/Occupiable Square Feet

• Owned Property– Memorandum of Notification from Official NCR

Line Office representative stating square feet change. (For auditing

purposes, the Line Office will assume full accountability for

incorrect information submitted)

•

Leased Property– Documentation such as: Lease, License, Permits

or Agreements (Cooperative Agreements, MOUs, MOAs)

Acres

• Owned/Leased (n/a) – Memorandum of Notification from official

NCR Line Office representative stating Acreage change. (For

auditing purposes, the Line Office will assume full accountability for

incorrect information submitted)

Annual Rent

• Leased – Documentation such as: Lease, License, Permits or

Agreements (Cooperative Agreements, MOUs, MOAs)

• Owned (n/a)

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