"Property Change Request Draft Form for Commercially Leased/Agreements and Owned Property"

Property Change Request Draft Form for Commercially Leased/Agreements and Owned Property is a 6-page legal document that was released by the U.S. Department of Commerce - National Oceanic and Atmospheric Administration and used nation-wide.

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Download "Property Change Request Draft Form for Commercially Leased/Agreements and Owned Property"

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RPMD FRPM PROPERTY CHANGE REQUEST FORM (For
Commercially Leased/Agreements and Owned Property)
Additions, Deletions, and Changes
Property Name: _______________________
Property ID: ________________________
Real Estate Office: (Norfolk, Kansas City, Boulder or
Seattle):_____________________________
Realty Specialist: ___________________________
(NOTE: Please see Realty Specialist regarding confirmation of documentation highlighted in yellow)
1. What type of property is this request for?
[ ] Building
[ ] Land
[ ] Structure
2. What is the ownership type?
[ ] Commercially Leased (incl. Permits & MOUs)
[ ] Owned
[ ] GSA Controlled Space
3. What type of action is being requested?
[ ] Addition (Complete Space Request Form and See Attachment A)
[ ] Deletion (See Attachment B)
[ ] Space Change (See Attachment C)
RPMD FRPM PROPERTY CHANGE REQUEST FORM (For
Commercially Leased/Agreements and Owned Property)
Additions, Deletions, and Changes
Property Name: _______________________
Property ID: ________________________
Real Estate Office: (Norfolk, Kansas City, Boulder or
Seattle):_____________________________
Realty Specialist: ___________________________
(NOTE: Please see Realty Specialist regarding confirmation of documentation highlighted in yellow)
1. What type of property is this request for?
[ ] Building
[ ] Land
[ ] Structure
2. What is the ownership type?
[ ] Commercially Leased (incl. Permits & MOUs)
[ ] Owned
[ ] GSA Controlled Space
3. What type of action is being requested?
[ ] Addition (Complete Space Request Form and See Attachment A)
[ ] Deletion (See Attachment B)
[ ] Space Change (See Attachment C)
Attachment A: Required Documentation for ADDING New Facilities.
Leased/Other Agreements
(MOUs, MOAs)
• Official Government Lease Agreement
• Supplemental Lease Agreement
Purchase
• Deed for land
• Beneficial Occupancy Date
(example: Move In Date, Acceptance
Date)
• Final Invoices or other documentation of acceptance
Construction
• Construction Work-in-Progress Form NF 37-6 (Completed &
Signed)
• CWIP File Documentation
Declaration of Taking
• Settlement document
Donation, Devise or Judicial Process
• GSA Form 216
• Memo clarifying which documents are the bases for the date of
acquisition and the acquisition cost and why they are the most
reliable.
• Appraisal
• Title Insurance Valuation (in lieu of appraisal)
• Notification from donor stating waiver of appraisal (Mandatory
In lieu of an appraisal)
Transfer of Real Property from another Federal Entity
• GSA Form SF118
• Letter or Memorandum of transfer identifying the transferor and
transfer date
• Documentation of net book value (NBV) reflected in transferor’s
books
• Documentation of fair market value (FMV) (in lieu of cost
information from transferor.
• Memorandum to file clarifying justification of any changes to useful
life assignment by NOAA at time of transfer
Attachment B: Required Documentation for DELETING a Facility
Space Vacancy for Leased Property
• Notification from vacating office stating when the property has/will
cease from use.
• GSA Controlled Space
o GSA Termination Letter
o GSA OA Request Form (Accessed via RPMD Web page)
Space Vacancy or Disposal/Excess of Owned Property
• Draft NOAA Real Property Management Division Services,
Disposal Processing Form
• Notification from vacating office stating when the property has/will
cease from use to include certification that property should be
disposed.
• Form 118 “Report of Excess Property” (required for property
scheduled to be excessed to GSA)
Attachment C: Required Information/Documentation for SPACE
CHANGES
Name Change
• Owned – Notification from Official NCR Line Office Rep.
• Leased – Notification from Official NCR Line Office Rep.
Address
• Owned – Deed or other official documentation from local
government confirming property address per local jurisdiction
• Leased – Documentation such as: Lease, License, Permits,
Agreements (Cooperative, MOUs, MOAs) or local jurisdiction
documentation.
Portfolio Type (i.e. Land, Building, Structure)
• Owned – Deed or Occupancy related documentation indicating
property type
• Leased – Documentation such as: Lease, License, Permits or
Agreements (Cooperative Agreements, MOUs, MOAs)
Ownership Type
• Owned or Leased – Official Acquisition documentation (see above
for list for adding new facilities)
Primary Occupant
(includes secondary occupant changes between LOs)
• Owned or Leased – Official Acquisition documentation stating
occupant (see above for list for adding new facilities)
Date Acquired
• Owned – Official Acquisition documentation stating Acquisition
Date (see above for list for adding new facilities)
• Leased (n/a)
Acquisition Cost
• Owned – Official Acquisition documentation stating Acquisition Cost
(see above for list)
• Leased (n/a)
Required Information/Documentation for SPACE CHANGES
Gross/Occupiable Square Feet
• Owned Property– Memorandum of Notification from Official NCR
Line Office representative stating square feet change. (For auditing
purposes, the Line Office will assume full accountability for
incorrect information submitted)
Leased Property– Documentation such as: Lease, License, Permits
or Agreements (Cooperative Agreements, MOUs, MOAs)
Acres
• Owned/Leased (n/a) – Memorandum of Notification from official
NCR Line Office representative stating Acreage change. (For
auditing purposes, the Line Office will assume full accountability for
incorrect information submitted)
Annual Rent
• Leased – Documentation such as: Lease, License, Permits or
Agreements (Cooperative Agreements, MOUs, MOAs)
• Owned (n/a)
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