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- "Property Change Request Draft Form for Commercially Leased/Agreements and Owned Property"
"Property Change Request Draft Form for Commercially Leased/Agreements and Owned Property"
Property Change Request Draft Form for Commercially Leased/Agreements and Owned Property is a 6-page legal document that was released by the U.S. Department of Commerce - National Oceanic and Atmospheric Administration and used nation-wide.
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6RPMD FRPM PROPERTY CHANGE REQUEST FORM (For
Commercially Leased/Agreements and Owned Property)
Additions, Deletions, and Changes
Property Name: _______________________
Property ID: ________________________
Real Estate Office: (Norfolk, Kansas City, Boulder or
Seattle):_____________________________
Realty Specialist: ___________________________
(NOTE: Please see Realty Specialist regarding confirmation of documentation highlighted in yellow)
1. What type of property is this request for?
[ ] Building
[ ] Land
[ ] Structure
2. What is the ownership type?
[ ] Commercially Leased (incl. Permits & MOUs)
[ ] Owned
[ ] GSA Controlled Space
3. What type of action is being requested?
[ ] Addition (Complete Space Request Form and See Attachment A)
[ ] Deletion (See Attachment B)
[ ] Space Change (See Attachment C)
RPMD FRPM PROPERTY CHANGE REQUEST FORM (For
Commercially Leased/Agreements and Owned Property)
Additions, Deletions, and Changes
Property Name: _______________________
Property ID: ________________________
Real Estate Office: (Norfolk, Kansas City, Boulder or
Seattle):_____________________________
Realty Specialist: ___________________________
(NOTE: Please see Realty Specialist regarding confirmation of documentation highlighted in yellow)
1. What type of property is this request for?
[ ] Building
[ ] Land
[ ] Structure
2. What is the ownership type?
[ ] Commercially Leased (incl. Permits & MOUs)
[ ] Owned
[ ] GSA Controlled Space
3. What type of action is being requested?
[ ] Addition (Complete Space Request Form and See Attachment A)
[ ] Deletion (See Attachment B)
[ ] Space Change (See Attachment C)
Attachment A: Required Documentation for ADDING New Facilities.
Leased/Other Agreements
(MOUs, MOAs)
• Official Government Lease Agreement
• Supplemental Lease Agreement
Purchase
• Deed for land
• Beneficial Occupancy Date
(example: Move In Date, Acceptance
Date)
• Final Invoices or other documentation of acceptance
Construction
• Construction Work-in-Progress Form NF 37-6 (Completed &
Signed)
• CWIP File Documentation
Declaration of Taking
• Settlement document
Donation, Devise or Judicial Process
• GSA Form 216
• Memo clarifying which documents are the bases for the date of
acquisition and the acquisition cost and why they are the most
reliable.
• Appraisal
• Title Insurance Valuation (in lieu of appraisal)
• Notification from donor stating waiver of appraisal (Mandatory
In lieu of an appraisal)
Transfer of Real Property from another Federal Entity
• GSA Form SF118
• Letter or Memorandum of transfer identifying the transferor and
transfer date
• Documentation of net book value (NBV) reflected in transferor’s
books
• Documentation of fair market value (FMV) (in lieu of cost
information from transferor.
• Memorandum to file clarifying justification of any changes to useful
life assignment by NOAA at time of transfer
Attachment B: Required Documentation for DELETING a Facility
Space Vacancy for Leased Property
• Notification from vacating office stating when the property has/will
cease from use.
• GSA Controlled Space
o GSA Termination Letter
o GSA OA Request Form (Accessed via RPMD Web page)
Space Vacancy or Disposal/Excess of Owned Property
• Draft NOAA Real Property Management Division Services,
Disposal Processing Form
• Notification from vacating office stating when the property has/will
cease from use to include certification that property should be
disposed.
• Form 118 “Report of Excess Property” (required for property
scheduled to be excessed to GSA)
Attachment C: Required Information/Documentation for SPACE
CHANGES
Name Change
• Owned – Notification from Official NCR Line Office Rep.
• Leased – Notification from Official NCR Line Office Rep.
Address
• Owned – Deed or other official documentation from local
government confirming property address per local jurisdiction
• Leased – Documentation such as: Lease, License, Permits,
Agreements (Cooperative, MOUs, MOAs) or local jurisdiction
documentation.
Portfolio Type (i.e. Land, Building, Structure)
• Owned – Deed or Occupancy related documentation indicating
property type
• Leased – Documentation such as: Lease, License, Permits or
Agreements (Cooperative Agreements, MOUs, MOAs)
Ownership Type
• Owned or Leased – Official Acquisition documentation (see above
for list for adding new facilities)
Primary Occupant
(includes secondary occupant changes between LOs)
• Owned or Leased – Official Acquisition documentation stating
occupant (see above for list for adding new facilities)
Date Acquired
• Owned – Official Acquisition documentation stating Acquisition
Date (see above for list for adding new facilities)
• Leased (n/a)
Acquisition Cost
• Owned – Official Acquisition documentation stating Acquisition Cost
(see above for list)
• Leased (n/a)
Required Information/Documentation for SPACE CHANGES
Gross/Occupiable Square Feet
• Owned Property– Memorandum of Notification from Official NCR
Line Office representative stating square feet change. (For auditing
purposes, the Line Office will assume full accountability for
incorrect information submitted)
•
Leased Property– Documentation such as: Lease, License, Permits
or Agreements (Cooperative Agreements, MOUs, MOAs)
Acres
• Owned/Leased (n/a) – Memorandum of Notification from official
NCR Line Office representative stating Acreage change. (For
auditing purposes, the Line Office will assume full accountability for
incorrect information submitted)
Annual Rent
• Leased – Documentation such as: Lease, License, Permits or
Agreements (Cooperative Agreements, MOUs, MOAs)
• Owned (n/a)
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