Form REF-01 "Property Tax Refund Request" - New York City

What Is Form REF-01?

This is a legal form that was released by the New York City Department of Finance - a government authority operating within New York City. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on June 20, 2016;
  • The latest edition provided by the New York City Department of Finance;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a printable version of Form REF-01 by clicking the link below or browse more documents and templates provided by the New York City Department of Finance.

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Download Form REF-01 "Property Tax Refund Request" - New York City

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PROPERTY TAX REFUND REQUEST
NEW YORK CITY DEPARTMENT OF FINANCE
PROGRAM OPERATIONS DIVISION
REFUNDS UNIT
l
l
TM
Mail to: NYC Department of Finance, Refunds Unit, 59 Maiden Lane, 20th Fl., New York, NY 10038
Department of Finance
INSTRUCTIONS: Please read the instructions for further details before completing this form. Please print all
information and initial any changes that you make on this application.
SECTION I - GENERAL INFORMATION - All information must be provided.
1. Property Address: ____________________________________________________________________________________
Zip
NUMBER AND STREET
2. City: _____________________ State:_____ Code: ________ 3. Borough:_________ Block: ________ Lot(s): __________
4.
I made a payment on an incorrect property. If you checked this box, complete the following:
q
Incorrect Property: Borough: _________________ Block:_______________________ Lot:_______________________
q
q
q
5. Type of Request
Refund
Apply Credit to Another Property
Missing/Misapplied Payment
(Check the applicable choice(s)):
q
Direct Deposit
q
Paper Check
6. If you checked Refund in # 5, how would you like to receive it?
(Check only one box):
7. If you checked Direct Deposit in #6, complete 7a, b and c.
a. ABA or Routing Number:
b: Bank Account Number:
c: Account Type:
Checking
Savings
q
q
8. If you checked paper check in #6, complete 8a, b and c.
a. Make refund check Payable to: ____________________________________________________________________
(
)
PRINT NAME
OR FIRM IF APPLICABLE
b. Mail the refund check to this address: _______________________________________________________________
/
NUMBER AND STREET
APT
FLOOR
c. City: _________________________________________ State:_________________ Zip Code: _________________
SECTION II - FILER INFORMATION
1. Filer’s Name: _________________________________________________________________________________________
PRINT FIRST NAME
PRINT LAST NAME
2. Firm Name (if applicable): ____________________________________________________________________________
Email
3. Telephone Number: (____) _________________ Extension: _________ Address: _______________________________
4. Please indicate your relationship to the property:
Current owner
q
/
/
Please indicate the date you took ownership of the property: _______
_______
_______
q
Prior owner
/
/
Please indicate the date when you sold the property: _______
_______
_______
q
Officer of the cooperative management board
Representative of the mortgage company or bank that pays the property taxes
q
Escrow Account/
Customer Name: ___________________________________________ Loan Number: ________________________
PRINT FIRST NAME
PRINT LAST NAME
q
Title Company
Name of Title Company: ______________________________________ Title Number: ________________________
Member of the condominium management board
q
q
Attorney/legal representative that brought an assessment reduction resulting in credit
/
/
Attorney Name: ___________________________ Attorney Group #: ______ Tax Periods: ____
_____ to ____
_____
q
I am not the attorney/legal representative that brought the action that resulted in the credit, but I have a letter of authorization
from that attorney/legal representative authorizing me to request this refund. (Attach a copy of the letter.)
Other. Please explain the nature of your relationship to the property owner (e.g., family member, managing agent,
q
executor of estate or trustee, etc.): ___________________________________________________________________
Visit Finance at nyc.gov/finance
REF-01 - Rev. 06.20.2016
PROPERTY TAX REFUND REQUEST
NEW YORK CITY DEPARTMENT OF FINANCE
PROGRAM OPERATIONS DIVISION
REFUNDS UNIT
l
l
TM
Mail to: NYC Department of Finance, Refunds Unit, 59 Maiden Lane, 20th Fl., New York, NY 10038
Department of Finance
INSTRUCTIONS: Please read the instructions for further details before completing this form. Please print all
information and initial any changes that you make on this application.
SECTION I - GENERAL INFORMATION - All information must be provided.
1. Property Address: ____________________________________________________________________________________
Zip
NUMBER AND STREET
2. City: _____________________ State:_____ Code: ________ 3. Borough:_________ Block: ________ Lot(s): __________
4.
I made a payment on an incorrect property. If you checked this box, complete the following:
q
Incorrect Property: Borough: _________________ Block:_______________________ Lot:_______________________
q
q
q
5. Type of Request
Refund
Apply Credit to Another Property
Missing/Misapplied Payment
(Check the applicable choice(s)):
q
Direct Deposit
q
Paper Check
6. If you checked Refund in # 5, how would you like to receive it?
(Check only one box):
7. If you checked Direct Deposit in #6, complete 7a, b and c.
a. ABA or Routing Number:
b: Bank Account Number:
c: Account Type:
Checking
Savings
q
q
8. If you checked paper check in #6, complete 8a, b and c.
a. Make refund check Payable to: ____________________________________________________________________
(
)
PRINT NAME
OR FIRM IF APPLICABLE
b. Mail the refund check to this address: _______________________________________________________________
/
NUMBER AND STREET
APT
FLOOR
c. City: _________________________________________ State:_________________ Zip Code: _________________
SECTION II - FILER INFORMATION
1. Filer’s Name: _________________________________________________________________________________________
PRINT FIRST NAME
PRINT LAST NAME
2. Firm Name (if applicable): ____________________________________________________________________________
Email
3. Telephone Number: (____) _________________ Extension: _________ Address: _______________________________
4. Please indicate your relationship to the property:
Current owner
q
/
/
Please indicate the date you took ownership of the property: _______
_______
_______
q
Prior owner
/
/
Please indicate the date when you sold the property: _______
_______
_______
q
Officer of the cooperative management board
Representative of the mortgage company or bank that pays the property taxes
q
Escrow Account/
Customer Name: ___________________________________________ Loan Number: ________________________
PRINT FIRST NAME
PRINT LAST NAME
q
Title Company
Name of Title Company: ______________________________________ Title Number: ________________________
Member of the condominium management board
q
q
Attorney/legal representative that brought an assessment reduction resulting in credit
/
/
Attorney Name: ___________________________ Attorney Group #: ______ Tax Periods: ____
_____ to ____
_____
q
I am not the attorney/legal representative that brought the action that resulted in the credit, but I have a letter of authorization
from that attorney/legal representative authorizing me to request this refund. (Attach a copy of the letter.)
Other. Please explain the nature of your relationship to the property owner (e.g., family member, managing agent,
q
executor of estate or trustee, etc.): ___________________________________________________________________
Visit Finance at nyc.gov/finance
REF-01 - Rev. 06.20.2016
Property Refund Request Form
Page 2
SECTION III - ACCOUNT CREDIT INFORMATION
Please check one of the following to indicate the reason for the credit on this account:
Overpayment. Indicate the amount: $ _________________________
Date of payment:________/________/________
q
MONTH
DAY
YEAR
Reduction in assessed property value
q
The reduction is due to a court order.
(Please provide a copy of the court order if interest must be paid on the refund.)
q
Abatements or Exemptions
q
Senior Citizen Rent Increase Exemption (SCRIE)
q
Disability Rent Increase Exemption (DRIE)
q
Other (Please explain):_________________________________________________________________________
q
Cancellation of a charge already paid
q
Payment made erroneously
q
Other (Please explain): ___________________________________________________________________________
q
SECTION IV - PAYMENT INFORMATION
Please note that attorneys filing based on reductions in assessed value do not need to complete this section.
Check one of the choices below to indicate how payment of the charges was made that resulted in the credits. If you are fil-
ing this request based on a missing or misapplied payment, you must attach proof of payment. You must also provide
proof if payment was made by a mortgage company for multiple parcels. Acceptable proof of payment is listed after each choice.
Cash or check paid at a Department of Finance Business Center. Please provide receipt number _______________________
q
or attach a copy of receipt.
Check mailed. Please attach a copy of the front and back of the cancelled check.
q
Credit/debit card. Indicate transaction confirmation number or receipt number: ___________________________
q
Payment made by mortgage company or bank. Please attach a copy of the front and back of the cancelled check or proof
q
of Fedwire payments. For payments made for multiple properties, you must also provide a disbursement sheet showing
how payment was to be allocated.
Other: __________________________________________________________________________________________
q
SECTION V - CREDIT OPTION INFORMATION
Please select one of the following choices in A. ENTIRE REFUND or B. PARTIAL REFUND to indicate how you want your
credit distributed:
A.
ENTIRE REFUND
q
I want the entire credit to be refunded to me in the form of a refund check.
q
I want the entire credit to be transferred to the below property, which I also own. (Please note that credits that result-
q
ed from an attorney action generally may not be transferred and must be refunded.) Please indicate the amount to
be transferred, the account type to where the money should be transferred (see #3 in the instructions for more infor-
mation), and the period to which the money should be applied below.
Borough _______________________ Block __________________________ Lot __________________________
AMOUNT
ACCOUNT TYPE
PERIOD
/
/
$ ___________________________________ _______________________________ _______
_______
_______
/
/
$ ___________________________________ _______________________________ _______
_______
_______
/
/
$ ___________________________________ _______________________________ _______
_______
_______
/
/
$ ___________________________________ _______________________________ _______
_______
_______
Section V continues on Page 3.
Property Refund Request Form
Page 3
SECTION V - CREDIT OPTION INFORMATION - Continued
B.
PARTIAL REFUND
q
I want $ __________________ of my credit to be transferred to the below parcel, which I own, and the balance to be
q
refunded to me in the form of a check. (Please note that credits that resulted from an attorney action generally may not
be transferred and must be refunded.) Please indicate the amount to be transferred, the account type to where the money
should be transferred (see #3 in the instructions for more information), and the period to which the money should be
applied below.
Borough _______________________ Block __________________________ Lot __________________________
AMOUNT
ACCOUNT TYPE
PERIOD
/
/
$ ___________________________________ _______________________________ _______
_______
_______
/
/
$ ___________________________________ _______________________________ _______
_______
_______
/
/
$ ___________________________________ _______________________________ _______
_______
_______
/
/
$ ___________________________________ _______________________________ _______
_______
_______
SECTION VI - CERTIFICATION
SIGN HERE IF YOU PAID THE CHARGES FOR WHICH YOU ARE REQUESTING A REFUND
I am the payer of, or an officer of the cooperative management board or a duly authorized employee of the corpora-
tion that paid a tax or charge upon which this request is based. I certify that all statements made and information
provided, to the best of my knowledge, is true and correct. If the City of New York verifies that a credit exists for this
property, I consent that the refund be paid to the above-named individual or entity, and I agree to release the City of
New York from any claims arising from this refund and to reimburse the city for any costs resulting from claims aris-
ing from this refund. Any refund paid is subject to audit and recoupment. I understand that any willful false state-
ments made herein may subject me to the penalties described in the Penal Law.
____________________________________
____________________________________
____________
Signature
Print Name
Date
SIGN HERE IF YOU DID NOT PAY THE CHARGES FOR WHICH YOU ARE REQUESTING A REFUND
I certify that I have been properly authorized by the payer or entity responsible for payment of the tax or charge upon
which this claim is based to request a refund and to accept payment on behalf of such party. Any refund paid is sub-
ject to audit and recoupment, and I have so advised the party for whom I am making this application. I certify that all
statements made and information provided on this application are true and correct to the best of my knowledge. I
understand that any willful false statements made herein may subject me to the penalties described in the Penal Law.
____________________________________
____________________________________
____________
Signature
Print Name
Date
PROPERTY REFUND REQUEST
GENERAL INFORMATION
TM
Department of Finance
WHO SHOULD FILE
Please complete this form only in the following cases:
If you have a credit on your property tax account and would like to request a refund (or transfer of funds to another property you own).
n
If you paid on a property erroneously and would like the money transferred and/or refunded.
n
If you made a payment, but the payment is not reflected on your account.
n
Do not use this form if you have a credit on your property account and want it applied to future taxes. In most cases, Finance would auto-
matically apply credits towards your next property tax bill for the same account. In general, if the funds have already been applied to future
taxes, you would not receive a refund.
INSTRUCTIONS
PLEASE READ CAREFULLY
1. Please provide all of the information requested and initial
4. Documentation is generally not required when filing this form.
any changes that you make on this form. Incomplete appli-
However, if you are filing this form regarding a payment that is not
cations or those with insufficient documentation may be can-
reflected on your account, you must submit proof of payment.
celled or returned.
(See Section IV on the form for more information.) In addition,
you must provide documentation in the following instances:
2. Generally, there are two situations that result in a property
Mortgage companies: If payment was made for multiple
tax credit:
n
properties, a disbursement sheet must be provided.
Overpayment: This can occur a) if payment was made
(Please see Section IV on the form for more information.)
n
twice, b) if payment was made and then an exemption or
abatement was put on the account, c) if payment was
Attorneys: A copy of the authorization letter if you are
n
made and then a charge was subsequently cancelled, or
not the attorney who brought forth the assessed value
d) if there are excess credits due to the Senior Citizen
change. In addition, a copy of the court order must be
Rent Increase Exemption (SCRIE) or Disability Rent
submitted if the reduction in assessed value was a result
Increase Exemption (DRIE) programs. In most of these
of a court order, and interest must be paid on the refund.
cases, refunds are generally made payable to the prop-
(See Sections II and III on the form for more information.)
erty owner or the entity who paid the taxes during the
Lessees: If a refund check should be made payable to the
periods in which the credits occurred.
n
lessee, documentation (such as a lease agreement) must be
You must apply for a refund or a transfer of credits result-
provided showing the entity's relationship to the property.
ing from overpayments within six years of the date of the
5. As an alternative to filing this form, you may apply for a prop-
overpayment or credit. Please note that overpayments
erty refund online by visiting Finance’s website at
and credits are automatically applied to unpaid taxes.
nyc.gov/finance. (However, filers in #4 who must provide
Reduction in property’s assessed value: This occurs
documentation as outlined above should file a hardcopy form.)
n
when an appeal is made to the Tax Commission or
6. If your refund is due to an overpayment or misapplied payment,
courts and results in a reduction in the property’s
you may receive your refund via direct deposit. (Direct deposit
assessed value and the amount of tax due. In these
is not available for other types of refunds.) If you elect direct
cases, refunds are generally made payable to the prop-
deposit, you must provide your bank routing and account num-
erty owner (or to the condominium) but mailed to the
ber in Section I of the form. If you are not sure where to obtain
attorney who helped bring about the successful appeal.
this information, please contact your bank or financial institution.
3. You may transfer credits to another parcel to pay for property
The Department of Finance is not responsible for a lost refund if
taxes or other property-related charges. If you are electing a
you enter the wrong account information. Please check with
transfer, you must specify how your credits should be trans-
your financial institution to get the correct routing and account
ferred in Section V of the form. The most common account
numbers and to make sure your direct deposit will be accepted.
types are listed below for your reference. Please note that
some account types may not apply to your property.
7. For all other questions regarding property refunds or this
form, please visit:
Property Taxes
n
Shelter Rent Charges
nyc.gov/propertyrefunds
n
Elevator
n
Mail your completed Property Refund Request
Sign
n
Business Improvement District (BID)
Application along with any required documentation to:
n
Emergency Repair
NYC Department of Finance
n
Rent Stabilization
n
Refunds Unit
Sidewalk Repair
n
Inspection or Clean-up
59 Maiden Lane, 20th Floor
n
New York, NY 10038
Note: SCRIE/DRIE credits may only be applied to property taxes.
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