New Event Proposal Template - Pta

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New Event Proposal
Plan Component
Questions to Consider
Goals and Objectives
• Who is your target audience for the program?
• What would you like target audience members to learn or do as a result of participating in the program?
• How will this program increase family engagement? Support student success?
• How will this program link to your member recruitment and advocacy goals?
Program Design
• Does an existing National PTA program best address your goals and objectives?
• Does one of PTA’s partners have an effective program to address your goals and objectives?
• Where and when should the program be implemented to reach the most families and achieve the greatest impact?
Needed Resources
• What resources exist within the school or PTA to support this program?
• What additional resources will be needed to make the program a success (consider facility use fees, program materials,
refreshments, incentives/prizes, audio-visual equipment, volunteer recognition, translation/interpretation services)?
• What partners could help make your program more successful?
• Are there National, State or community grant funds available to support the program?
• What items might be donated (in-kind) by community partners or local businesses?
• What funds will the PTA need to provide, and are these funds provided for in the annual budget?
• How will you thank those who provide support (e.g., volunteer recognition, a letter to acknowledge gifts from local businesses, for
tax purposes)?
Promotion Strategies
• Who are the most important audiences for program information?
• In what ways does your PTA currently communicate with these groups (e.g., newsletters, announcements, school marquees,
electronic mailings, phone calls, fliers, advertising, website, social media)?
• How might current communication channels need to be expanded or adapted to reach the target audience (e.g., translation into
additional languages, new venues, more personal communication)?
• How can students help with program promotion (e.g., morning announcements, student ambassadors, school newspaper)?
• How will you inform the community about your program (e.g., community bulletin boards, press releases, local radio station)?
Evaluation Plan
• What specific results does your program aim to achieve, and how might those results be measured?
• How will your PTA measure program participation (i.e., children and family members served, volunteer hours contributed)?
• How will your PTA measure satisfaction with the program (e.g., parent surveys)?
• How will your PTA measure program outcomes (e.g., pre- and post-surveys of parent attitudes or behaviors, number of new PTA
members recruited, teacher feedback and morale)?
Timeline
• What are the key items on the “To Do” list that will make the program a success?
• Who will be responsible for the completion of each task?
New Event Proposal Rev 06/03/15
New Event Proposal
Plan Component
Questions to Consider
Goals and Objectives
• Who is your target audience for the program?
• What would you like target audience members to learn or do as a result of participating in the program?
• How will this program increase family engagement? Support student success?
• How will this program link to your member recruitment and advocacy goals?
Program Design
• Does an existing National PTA program best address your goals and objectives?
• Does one of PTA’s partners have an effective program to address your goals and objectives?
• Where and when should the program be implemented to reach the most families and achieve the greatest impact?
Needed Resources
• What resources exist within the school or PTA to support this program?
• What additional resources will be needed to make the program a success (consider facility use fees, program materials,
refreshments, incentives/prizes, audio-visual equipment, volunteer recognition, translation/interpretation services)?
• What partners could help make your program more successful?
• Are there National, State or community grant funds available to support the program?
• What items might be donated (in-kind) by community partners or local businesses?
• What funds will the PTA need to provide, and are these funds provided for in the annual budget?
• How will you thank those who provide support (e.g., volunteer recognition, a letter to acknowledge gifts from local businesses, for
tax purposes)?
Promotion Strategies
• Who are the most important audiences for program information?
• In what ways does your PTA currently communicate with these groups (e.g., newsletters, announcements, school marquees,
electronic mailings, phone calls, fliers, advertising, website, social media)?
• How might current communication channels need to be expanded or adapted to reach the target audience (e.g., translation into
additional languages, new venues, more personal communication)?
• How can students help with program promotion (e.g., morning announcements, student ambassadors, school newspaper)?
• How will you inform the community about your program (e.g., community bulletin boards, press releases, local radio station)?
Evaluation Plan
• What specific results does your program aim to achieve, and how might those results be measured?
• How will your PTA measure program participation (i.e., children and family members served, volunteer hours contributed)?
• How will your PTA measure satisfaction with the program (e.g., parent surveys)?
• How will your PTA measure program outcomes (e.g., pre- and post-surveys of parent attitudes or behaviors, number of new PTA
members recruited, teacher feedback and morale)?
Timeline
• What are the key items on the “To Do” list that will make the program a success?
• Who will be responsible for the completion of each task?
New Event Proposal Rev 06/03/15
New Event Proposal
Plan Component
Goals and Objectives
Program Design
Needed Resources
Promotion Strategies
Evaluation Plan
Timeline
New Event Proposal Rev 06/03/15
New Event Proposal
Chairperson
Proposed Date
Target Audience
Proposed Budget
Projected
Revenue
Gain/Loss
Meeting Date:
Approved/Declined:
Reason:
New Event Proposal Rev 06/03/15

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