"Event Planning Contract Template"

What Is an Event Contract?

An Event Planning Contract, also referred to as an Event Contract for short, is a legal document that contains the terms of engagement between the event planner and the client.

It is a crucial step in the event management process because it allows all the parties involved in the agreement to know the inclusions of the event planner service package. This type of Service Contract helps to avoid misunderstandings within the entire period of the transaction.

There is no need to hire a professional lawyer to help with drafting a simple agreement between the client and the event planner. You can create your own Event Planning Contract template using our online form builder or download a ready-made contract through the link below.

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How to Write an Event Planning Contract?

An Event Planning Agreement is a safety net for everyone involved. It is not wise to have a verbal-only agreement, even when dealing with a loyal individual or company you have developed a rapport with. From a financial point of view, the contract will protect the parties and will prevent unnecessary disagreements or discussions that may lead to an eroded business relationship.

To safeguard the interests of both parties, make sure your contract for event planning contains all necessary details:

  1. Full names and addresses of the client and the event planner;
  2. Date and description of the event;
  3. Planner duties. Outline all services to be provided in full detail. If something is not listed in the contract, it is not covered legally, so revisit, revise, alter, and hone all the specifications in the agreement. In case the planner requires client approval before entering into any related legally binding contracts for the event, mention it in your document;
  4. Payment information. State the total fee the planner will receive along with a non-refundable deposit. It is highly recommended to include the estimated budget for the event and the payment schedule to follow;
  5. Cancellation. Each party has the right to cancel the agreement entitling the other party to a full refund. It is possible to negotiate other terms and conditions in case of early termination;
  6. Severability. If any of the provisions become invalid or unenforceable, this clause will be severed from the remainder of the contract, and all other provisions remain in full force;
  7. Signatures of the parties. Once the agreement is signed, the document becomes legally binding.

The parties are free to add other terms and conditions if they want to. For instance, a force majeure clause will provide the event planner with legal cover if services have to be canceled due to circumstances beyond anyone's control, like extreme weather conditions. You may establish fines and penalties for failing to meet a payment deadline.

Make sure the agreement explicitly spells out clear expectations set as to what the event planning services will be. Define those services in the section devoted to the duties of the planner. And most importantly, do not sign the document until you are fully satisfied with its terms.


Want to find out more? Check out these related agreements and contracts:

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Download "Event Planning Contract Template"

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Event Planning Contract
This Event Planning Contract ​ ( hereinafter referred to as the “Contract”) is entered
into as of ___________________ by and between __________________________,
with a mailing address of ________________________________________________
_____________________________________________________________________
(hereinafter referred to as the “Client”) and _______________________________,
with a mailing address of ________________________________________________
_____________________________________________________________________
(hereinafter referred to as the “Planner”), collectively referred to as the “Parties”, both
of whom agree to be bound by this Contract.
1. Event Date and Description. ​ T he Client intends to host the below-described event
(hereinafter referred to as the “Event”) on​ ​ _ ________________:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
2. Planner Duties. ​ T he Client engages the Planner’s services to perform the following
duties with regards to the Event:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
The Planner shall obtain the Client’s approval, in writing, before entering into any
binding contracts for the event or issuing any non-refundable deposits.
3. Payment.​ The Parties agree to the following Payment and Payment Terms:
The total fee for the Planner’s services shall be
$ _________________. The
non-refundable deposit due upon the execution of this contract shall be
$_________________​
a nd the remaining balance due shall be​
$ _________________.
4.​ ​ C ancellation.
4.1. By Client. ​ T he ​ C lient may cancel this Contract at any time. If the Client cancels
in no less than ______ days before the Event, they will be entitled to a full refund. If
the Client cancels between ______
a nd ______
d ays prior to the Event, they will be
Event Planning Contract
This Event Planning Contract ​ ( hereinafter referred to as the “Contract”) is entered
into as of ___________________ by and between __________________________,
with a mailing address of ________________________________________________
_____________________________________________________________________
(hereinafter referred to as the “Client”) and _______________________________,
with a mailing address of ________________________________________________
_____________________________________________________________________
(hereinafter referred to as the “Planner”), collectively referred to as the “Parties”, both
of whom agree to be bound by this Contract.
1. Event Date and Description. ​ T he Client intends to host the below-described event
(hereinafter referred to as the “Event”) on​ ​ _ ________________:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
2. Planner Duties. ​ T he Client engages the Planner’s services to perform the following
duties with regards to the Event:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
The Planner shall obtain the Client’s approval, in writing, before entering into any
binding contracts for the event or issuing any non-refundable deposits.
3. Payment.​ The Parties agree to the following Payment and Payment Terms:
The total fee for the Planner’s services shall be
$ _________________. The
non-refundable deposit due upon the execution of this contract shall be
$_________________​
a nd the remaining balance due shall be​
$ _________________.
4.​ ​ C ancellation.
4.1. By Client. ​ T he ​ C lient may cancel this Contract at any time. If the Client cancels
in no less than ______ days before the Event, they will be entitled to a full refund. If
the Client cancels between ______
a nd ______
d ays prior to the Event, they will be
entitled to a
_ _____% refund of all fees paid at that time. If Client cancels within
______ days prior to the Event, they will not be entitled to a refund.
4.2. By Planner. The Planner may cancel this Contract at any time. If the Planner
cancels, they must provide a suitable replacement Planner, subject to the Client’s
approval. In the alternative, the Planner shall refund all monies previously paid by the
Client, including the non-refundable deposit.
5. Dispute Resolution and Legal Fees. ​ I n the event of a dispute arising out of this
Contract that cannot be resolved by mutual agreement, the Parties agree to engage in
mediation. If the matter cannot be resolved through mediation and legal action ensues,
the successful party will be entitled to its legal fees, including, but not limited to
attorneys’ fees.
6. Severability. In the event that any provision of this Contract is deemed invalid or
unenforceable, in whole or in part, that part shall be severed from the remainder of the
Contract and all other provisions should continue in full force and effect as valid and
enforceable.
7. Legal Fees. ​ I n the event of a dispute resulting in legal action, the successful party
will be entitled to its legal fees, including, but not limited to its attorneys’ fees.
8. Legal and Binding Contract. This Contract is legal and binding between the
Parties as stated above. This Contract may be entered into and is legal and binding
both in the United States and throughout Europe. The Parties each represent that they
have the authority to enter into this Contract.
9. Governing Law and Jurisdiction. ​ T he Parties agree that this Contract shall be
governed by ____________________ law​
.
(State)
The Parties agree to the terms and conditions set forth above as demonstrated by their
signatures as follows:
CLIENT
PLANNER
Name: ​ _ ________________________
Name: ​ _ ________________________
Signed: ​ _ _______________________
Signed: ​ _ _______________________
Date: __________________________
Date: __________________________
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