An Event Planning Contract is a legal document that contains the terms of engagement between the event planner and the client. It is a crucial step in the event management process because it allows all the parties involved in the agreement to know the inclusions of the event planner service package. This type of Service Contract helps to avoid misunderstandings within the entire period of the transaction.
There is no need to hire a professional lawyer to help with drafting a simple agreement between the client and the event planner. You can create your own Event Planning Contract template using our online form builder or download a ready-made contract through the link below.
An Event Planning Agreement is a safety net for everyone involved. It is not wise to have a verbal-only agreement, even when dealing with a loyal individual or company you have developed a rapport with. From a financial point of view, the contract will protect the parties and will prevent unnecessary disagreements or discussions that may lead to an eroded business relationship.
To safeguard the interests of both parties, make sure your contract for event planning contains all necessary details:
The parties are free to add other terms and conditions if they want to. For instance, a force majeure clause will provide the event planner with legal cover if services have to be canceled due to circumstances beyond anyone's control, like extreme weather conditions. You may establish fines and penalties for failing to meet a payment deadline.
Make sure the agreement explicitly spells out clear expectations set as to what the event planning services will be. Define those services in the section devoted to the duties of the planner. And most importantly, do not sign the document until you are fully satisfied with its terms.
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