"Event Photography Contract Template"

What Is an Event Photography Contract?

An Event Photography Contract is a contract between a photographer and a client. This contract can be used for many types of events, including sports events, children's birthday parties, corporate events, and anniversary celebrations.

Clients hire photographers and sign contracts with them because usually, such events are important and quite rare, so they want to have quality and professional photos.

You can create your own contract using our online form builder or download our free Event Photography Contract template through the link below.

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How to Make an Event Photography Contract?

A typical Event Photography Contract should include the following:

  1. Information about the photographer and the client;
  2. Event Date & Description. This part contains information about the location of the event, the time of a photography shoot, and the number of working hours;
  3. Payment. The total fee for the Photographer's services, the amount of non-refundable deposit due, and the remaining balance due should be indicated here;
  4. Additional Terms and Conditions. This part can include the client's obligation to provide the photographer with food if the shooting duration is more than 5 hours;
  5. Work Product. This part contains information about the format, materials, size of the photos, and their total amount, including the number of editable photos.
  6. Copyright Law. The owner of the rights to use the photos for commercial purposes after the shoot is complete must be defined here.
  7. Cancellation. The event can be canceled by the client and the photographer may, in their turn, refuse to work at this event. So the cancellation terms and dates are necessary to specify. If the cancellation was initiated by the client, the photographer is not obliged to return the non-refundable deposit due.
  8. Signatures of the parties and the dates.

You can also use our templates of the other types of Photography Contracts, including:

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Download "Event Photography Contract Template"

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Event Photography Contract
This ​ E vent ​ P hotography Contract (hereinafter referred to as the “Contract”) is
entered into as of _________________ by and between ________________________,
with a mailing address of ________________________________________________
_____________________________________ (hereinafter referred to as the “Client”)
and ______________________________, with a mailing address of ______________
_____________________________________________ (hereinafter referred to as the
“Photographer”), collectively referred to as the “Parties”, both of whom agree to be
bound by this Contract.
1. Services. The Client wishes to obtain the Photographer’s services to perform the
following work:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
___________________________________ (hereinafter referred to as the “Services”).
2. Event Date & Description. ​ T he Services shall be required on _________________
and will start on ___:___ at ______________________________________________
___________________________________.
The event will follow the following timeline:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Additional information and/or services requested:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
3. Contact Information.
Client telephone number: ________________________________________________
Client e-mail: _________________________________________________________
Event Photography Contract
This ​ E vent ​ P hotography Contract (hereinafter referred to as the “Contract”) is
entered into as of _________________ by and between ________________________,
with a mailing address of ________________________________________________
_____________________________________ (hereinafter referred to as the “Client”)
and ______________________________, with a mailing address of ______________
_____________________________________________ (hereinafter referred to as the
“Photographer”), collectively referred to as the “Parties”, both of whom agree to be
bound by this Contract.
1. Services. The Client wishes to obtain the Photographer’s services to perform the
following work:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
___________________________________ (hereinafter referred to as the “Services”).
2. Event Date & Description. ​ T he Services shall be required on _________________
and will start on ___:___ at ______________________________________________
___________________________________.
The event will follow the following timeline:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Additional information and/or services requested:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
3. Contact Information.
Client telephone number: ________________________________________________
Client e-mail: _________________________________________________________
Additional contact name: ________________________________________________
Additional contact telephone number: ______________________________________
4. Payment.​ The Parties agree to the following Payment and Payment Terms:
The total fee for the Photographer’s services shall be $_________________. The
non-refundable deposit due upon the execution of this contract shall be
$_________________ and the remaining balance due shall be $_________________.
5. Additional Terms and Conditions.
5.1. ​ T he Client agrees to provide a meal for the Photographer if the Photographer’s
attendance is required for more than five (5) hours. The Photographer has the
following food allergies and dietary restrictions:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
6. Copyright. The Photographer shall maintain the copyright of all photographs. The
Photographer grants the Client permission to make copies of the images for personal
use by the Client and their family and friends. Sale, publication, or any other
commercial use is specifically prohibited without the prior written consent of
Photographer.
6. Cancellation.
6.1. By Client. The Client may cancel this Contract at any time prior to the event.
Upon cancellation, the Client will be entitled to a refund of any monies paid, except
for the non-refundable deposit.
6.2. By Photographer. ​ T he Photographer may cancel this Contract at any time. If
Photographer cancels, they must provide a suitable replacement Photographer, subject
to the Client’s approval. In the alternative, the Photographer shall refund all monies
previously paid by the Client, including the non-refundable deposit.
7. Dispute Resolution and Legal Fees. ​ I n the event of a dispute arising out of this
Contract that cannot be resolved by mutual agreement, the Parties agree to engage in
mediation. If the matter cannot be resolved through mediation, and legal action
ensues, the successful party will be entitled to its legal fees, including, but not limited
to its attorneys’ fees.
8. Severability. In the event that any provision of this Contract is deemed invalid or
unenforceable, in whole or in part, that part shall be severed from the remainder of the
Contract and all other provisions should continue in full force and effect as valid and
enforceable.
9. ​ L imitation of Liability. ​ U nder no circumstances shall either party be liable to the
other party or any third party for any damages resulting from any part of this Contract
such as, but not limited to, loss of revenue or anticipated profit or lost business, costs
of delay or failure of delivery.
10. Legal Fees. ​ I n the event of a dispute resulting in legal action, the successful party
will be entitled to its legal fees, including, but not limited to its attorneys’ fees.
11. Legal and Binding Contract. This Contract is legal and binding between the
Parties as stated above. This Contract may be entered into and is legal and binding
both in the United States and throughout Europe. The Parties each represent that they
have the authority to enter into this Contract.
12. Governing Law and Jurisdiction. ​ T he Parties agree that this Contract shall be
governed by _______________________ law​ .
S tate
The Parties agree to the terms and conditions set forth above as demonstrated by their
signatures as follows:
CLIENT
PHOTOGRAPHER
Name: ​ _ ______________________
Name: ​ _ ______________________
Signed: ​ _ _____________________
Signed: ​ _ _____________________
Date: ________________________
Date: ________________________
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