Wedding Planner Contract Template

Wedding Planner Contract Template

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What Is a Wedding Planner Contract?

A Wedding Planner Contract is a legal agreement signed by a soon-to-be-married couple and a professional hired to plan the design and manage the details of their wedding. Just like an Event Planning Contract, it covers all the details of the upcoming event and the duties of the planner.

Alternate Name:

  • Wedding Planning Contract.

You may compose your own personalized agreement with our online form builder or download a Wedding Planning Contract template below.


Wedding Planner Contract: What to Include

A Wedding Planning Contract should contain the following provisions:

  1. Names of the parties, their addresses, and the date of signing the agreement.
  2. Wedding details. State the date and location of the ceremony and reception.
  3. Planner duties. The planner agrees to perform management services in preparation for the wedding. These include but are not limited to touring and booking suitable venues, meetings with vendors, suppliers, and service providers (photographers, caterers, bakers, florists, designers), securing clients' wedding gifts, and monitoring all wedding day activities to make sure everything goes smoothly.
  4. Budget and costs. Discuss in full detail how much the clients are prepared to spend.
  5. A detailed timeline of the wedding preparation and wedding day. Negotiate and coordinate every detail to understand you and the other party are on the same page.
  6. Payment information. Indicate the total fee for planning services, write down the amount of the non-refundable deposit, and add the date of payment.
  7. Cancellation. It is possible to cancel the agreement at any time; however, the planner will keep a non-refundable deposit.
  8. Signatures of the parties. This way the couple (or one of them) and the planner demonstrate the agreement to comply with the terms and conditions of the Wedding Planning Contract.

How Long Should a Wedding Planner Hold a Date for a Client Without a Signed Contract?

Most wedding planners do not start planning without a signed agreement. There are hot dates in the wedding industry, and for a planner holding a date means turning away other clients who are interested in the same date and are more likely to sign the contract quickly. Since wedding planning entails contracts with other professionals - vendors and service providers, and you cannot enter into transactions with them without a signed contract with your client - do not spend more than a week awaiting a client's decision on the date.

How to Get out of a Wedding Planner Contract?

If the client wants to rescind the contract, it is possible to do so at any time by notifying the planner with a written notice. Generally, the client is entitled to a full refund only if the cancellation takes place long before the event. It is possible to receive only a 50% refund if the agreement is canceled one month or a week before the event, and if the cancellation happens at the last minute, there will not be a refund. Note that the parties are free to choose the cancellation time frame and record it in writing.

If the planner wishes to cancel the agreement for any reason, it is the planner's duty to find another suitable planner. The client must approve the replacement in writing. It is also allowed to use the alternative option if you specifically include it in your agreement: the planner will have to return all money previously paid by the client, except for the non-refundable deposit.

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