"Wedding Day Timeline Template"

What Is a Wedding Day Timeline?

A Wedding Day Timeline is a schedule that describes the sequence of events planned for an individuals' wedding day. The purpose of the timeline is to provide a plan for the wedding day, giving all of the essential details, stating what, where, and when it is supposed to happen.

Alternate Name:

  • Wedding Day Timeline Worksheet.

Since weddings are important events that include a lot of different proceedings, they need a special document to organize them all. A timeline is supposed to outline the whole day, which usually takes about ten hours of events.

A printable Wedding Day Timeline template can be downloaded through the link below.

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How to Plan a Wedding Day Timeline?

While planning a Wedding Timeline, an individual should keep in mind not only the beginning of each individual event but their ending as well. In order to create a perfect timeline, an individual should follow a few simple important steps:

  1. No interference. The items on the timeline are not supposed to interfere with each other. However, if they do, the individual must make sure they do not require the same people to be in different places at the same time.
  2. The natural order of events. The cocktail hour can never be before the ceremony, as well as the taking of family photos or speeches. While making the timeline, the individual should keep in mind that the timeline items should follow a natural order.
  3. Small things mean a lot. Even though the beginning of the photo coverage does not seem to be an event itself, it still deserves attention and to be put on the planner. The individuals should outline the beginning and the end of it to keep everybody organized.
  4. Breaks and time-outs. Individuals should make sure they saved enough time to travel from one place to another. For example, they should save enough time to move from where the wedding is being held to the afterparty reception.
  5. Enough time for everything. It is necessary to provide guests of the ceremony with enough time for pleasantries so that they would not feel like they are in a hurry or are constantly supposed to go somewhere. Individuals should save enough time for dinner, drinks, dances, etc.

What to Include in Your Wedding "Day Of" Timeline?

After individuals have confirmed that they have understood all of the steps mentioned above, it is time to decide what to include in the timeline. The timeline for a wedding day should contain all of the proceedings planned for the day and may consist of events, such as the arrival of the photographer, wedding breakfast, the arrival of the groom and groomsmen for the ceremony, etc. The exact events depend on the type of wedding and other influential aspects, like the season, the weather, the number of guests, etc.

In addition to the name of the event, the timeline should designate what time each event starts. Individuals can include other types of information in the timeline, nevertheless, it is better to keep it clean and state only necessary information. Designating too much data can focus attention on an unimportant event and an important aspect of the timeline can simply be missed.

While organizing the events, individuals should consider the amount of time each of the proceedings will take. On average, a wedding breakfast should take about two and a half hours, reception drinks may last about an hour and a half, taking photos after the ceremony should not take more than an hour, however, this aspect should be better discussed with the ceremony photographer. Individuals should also plan for guests to be a little late, so it is better to plan for the whole proceeding to start 15 minutes later. That way all of the guests (or most of them) would be on time from the beginning of the wedding.


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Venue opens for set up
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Bridal parties needed at first location
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Hair and make up starts
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Photography coverage begins
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Hair and make up finishes
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Bridal party dressed and ready
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Bride dressed and ready
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Groom and groomsmen dressed and ready
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First look
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Leave for ceremony
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Ceremony begins
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Toast
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Cocktail hour
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Family photos
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Bridal party photos
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Guests seated for dinner
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Introductions/entrances
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Couple portraits
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Sunset
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Dinner starts
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Dinner ends
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Speeches
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Cake cutting
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Bouquet toss
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First dances
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Dancing begins
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Photography coverage ends
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Late night snacks
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Last call
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Bride and groom exit
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Venue closes
____________
Venue opens for set up
____________
Bridal parties needed at first location
____________
Hair and make up starts
____________
Photography coverage begins
____________
Hair and make up finishes
____________
Bridal party dressed and ready
____________
Bride dressed and ready
____________
Groom and groomsmen dressed and ready
____________
First look
____________
Leave for ceremony
____________
Ceremony begins
____________
Toast
____________
Cocktail hour
____________
Family photos
____________
Bridal party photos
____________
Guests seated for dinner
____________
Introductions/entrances
____________
Couple portraits
____________
Sunset
____________
Dinner starts
____________
Dinner ends
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Speeches
____________
Cake cutting
____________
Bouquet toss
____________
First dances
____________
Dancing begins
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Photography coverage ends
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Late night snacks
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Last call
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Bride and groom exit
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Venue closes