"Catering Contract Template"

What Is a Catering Contract?

A Catering Contract is a legal agreement between a caterer and a client that establishes the specifics of a catering service for a certain event. Whether you plan a wedding reception, fundraising event, or a holiday dinner, this document is useful for any event where food and beverages are to be provided for a number of people. Write your own personalized form using our online form builder or simply download a Catering Contract template below.

How to Write a Catering Contract?

Negotiating a Catering Agreement is more than a discussion of food and beverages, it is a legally binding document that outlines service expectations between caterers and clients. It will give both parties a clear understanding of timelines, obligations, and payment expectations. Prior to signing the deal, the client must provide the event details: its expected duration, number of guests expected, vendors involved, and a detailed cost breakdown of food and other services the caterer will provide.

A standard Catering Contract usually involves a down payment to cover food costs and initiate the transaction. The caterer may also wish to protect intellectual property present in the recipes, menus, ingredients, and methods by suggesting a copyright provision to the agreement.

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Licenses Needed to Start a Catering Business

Aside from cooking skills and menu planning experience, the caterer needs to obtain several licenses and permits before opening for business:

  1. Food Establishment License. You may obtain this permit to operate restaurants and catering businesses, after the Department of Health inspector checks your establishment to make sure it follows all food safety regulations.
  2. Alcohol License. You will require a liquor license if you plan to serve alcohol at future events. To find out specific requirements for your state, contact your local alcohol and tobacco regulatory authority. In certain cases, you will have to undergo a background check and provide training for staff who will handle alcohol.
  3. Zoning Permits. To provide catering services in certain areas of the city, you need to comply with zoning laws and requirements that might limit the commercial use of land preventing businesses from providing services in particular neighborhoods.
  4. Health and Safety Permits. These vary from state to state, and you might require a fire permit, a safe work permit, or an air and water pollution control permit.

What Should Be Covered in a Catering Contract?

When drafting a Catering Contract for an event, include the following information in your document:

  1. Names and addresses of the involved parties.
  2. Event details. State the start and end time of the event, its location, estimated number of guests, and serving staff. If you sign a Wedding Catering Contract and you commit to two different venues for the ceremony and reception, describe each venue separately.
  3. Menu details. You may also attach a menu as an additional document to your agreement. Discuss whether little changes to the menu are possible if certain ingredients are unavailable and whether alcoholic beverages will be served.
  4. Venue coordination. The caterer will require access to the chosen venue several hours before the event and after for clean up.
  5. Payment information. Generally, the client pays a certain sum of money for each person attending an event. Determine the method of payment and agree on a deposit.
  6. Cancellation. Decide whether the caterer will be entitled to receive a percentage of the estimated total costs if the client needs to cancel the event.
  7. Signatures of the parties that demonstrate their agreement to comply with all the terms and conditions.

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Catering Contract
This ​ C atering Contract ​ ( hereinafter referred to as the ​ “ ​ C ontract​ ” ​ ) is entered into as of
__________________ by and between ________________________, with a mailing
address of _______________________________________________________________
_______________________________________ (hereinafter referred to as the “Client”),
and ________________________, with a mailing address of ______________________
______________________________________ (hereinafter referred to as the “Caterer”),
collectively referred to as the “Parties,” both of whom agree to be bound by this Contract.
1. Purpose.​ The client hires the Caterer to provide the following services:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
2. Event Date and Time Frame. The event will take place on _____________________.
The event will begin at ______________________ and end at _____________________.
3. Event Description.
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
4. Terms of Agreement. ​ T his Contract is in full force and effect from the date of this
Contract until this event has finished.
5. Compensation. ​ T he Parties agree to the following Payment and Payment Terms:
● Total Fee for Services: $________________;
● Non-Refundable Deposit Due Upon Execution of Contract: $________________;
● Balance Due on Day of Event: $________________.
Catering Contract
This ​ C atering Contract ​ ( hereinafter referred to as the ​ “ ​ C ontract​ ” ​ ) is entered into as of
__________________ by and between ________________________, with a mailing
address of _______________________________________________________________
_______________________________________ (hereinafter referred to as the “Client”),
and ________________________, with a mailing address of ______________________
______________________________________ (hereinafter referred to as the “Caterer”),
collectively referred to as the “Parties,” both of whom agree to be bound by this Contract.
1. Purpose.​ The client hires the Caterer to provide the following services:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
2. Event Date and Time Frame. The event will take place on _____________________.
The event will begin at ______________________ and end at _____________________.
3. Event Description.
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
4. Terms of Agreement. ​ T his Contract is in full force and effect from the date of this
Contract until this event has finished.
5. Compensation. ​ T he Parties agree to the following Payment and Payment Terms:
● Total Fee for Services: $________________;
● Non-Refundable Deposit Due Upon Execution of Contract: $________________;
● Balance Due on Day of Event: $________________.
6. Modifications. Any changes and/or modifications to this Contract must be made in
writing to be signed by both Parties.
7. Cancelation.​ This Contract may be terminated at any time by either Party.
If terminated by the Client, ​ u pon termination, the Client will be entitled to a refund of any
monies paid, except for the non-refundable deposit.
If terminated by the Caterer, upon termination, they must provide a suitable, replacement
Caterer, subject to the Client’s approval, which shall be obtained in writing. In the
alternative, Caterer shall refund all monies previously paid by the Client, including the
non-refundable deposit, less any expenses already incurred.
8. Limitation of Liability. ​ T he Parties each agree to indemnify and hold harmless the
other Party, its respective affiliates, officers, agents, employees, and permitted successors
and assigns against any and all claims, losses, damages, liabilities, penalties, punitive
damages, expenses, reasonable legal fees and costs of any kind or amount whatsoever,
which result from the negligence of or breach of this Contract by the indemnifying party,
its respective successors and assigns that occurs in connection with this Contract. This
section remains in full force and effect even after termination of the Contract by its
natural termination or the early termination by either party.
9. Legal Fees. ​ I n the event of a dispute resulting in legal action, the successful party will
be entitled to its legal fees, including, but not limited to its attorneys’ fees, collection fees
and the like.
10. Severability. In the event that any provision of this Contract is deemed invalid or
unenforceable, in whole or in part, that part shall be severed from the remainder of the
Contract and all other provisions should continue in full force and effect as valid and
enforceable.
11. Legal and Binding Contract. This Contract is legal and binding between the Parties
as stated above. The Parties each represent that they have the authority to enter into this
Contract.
12. Governing Law and Jurisdiction. ​ T he Parties agree that this Contract shall be
governed by ___________________ law​ .
State
13. Entire Contract. The Parties acknowledge and agree that this Contract represents the
entire agreement between the Parties. In the event that the Parties desire to change, add,
or otherwise modify any terms, they shall do so in writing to be signed by both parties.
The Parties agree to the terms and conditions set forth above as demonstrated by their
signatures as follows:
CLIENT
CATERER
Name: _____________________
Name: _____________________
Signed: ____________________
Signed: ____________________
Date: _____________________
Date: _____________________
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