DD Form 1351-3 Statement of Actual Expenses

What is DD Form 1351-3

DD Form 1351-3 or the Statement of Actual Expenses is one of the forms in the DD Form 1351 series. The latest edition of the form was released by the U.S. Department of Defense (DoD) in September 1997. An up-to-date fillable version of the DD 1351-3 is available for download or digital filing below.

This form contains a detailed table of expenses that may be reimbursed. The service member is tasked with describing lodging expenses, the amounts spent on meals, laundry, and local transportation. Reimbursable expenses do not include the prices of alcoholic beverages.

The DD 1351-3 also describes other spendings, like porter and baggage carrier fees, reservation charges and other costs.

The DD 1351 Series consists of four forms and is used for collecting and computing data on reimbursable sums spent by individuals traveling for official Government business purposes. This information - along with the provided supporting documents and checks - is used to pay those expenses back to those individuals.

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STATEMENT OF ACTUAL EXPENSES
REIMBURSABLE EXPENSES (JTR, par. C4601 and JFTR, par. U4205)
LOCAL
MEALS
DATE
LAUNDRY
LODGING
TRANSPOR-
OTHER
PRESSING
(Note 2)
TATION
(Note 1)
(Note 4)
CLEANING
BREAKFAST
LUNCH
DINNER
(Note 3)
NOTES
(4) (a) Fees and tips to hotel employees;
(1) Attach lodging receipt(s) as supporting document(s).
(b) Fees and tips to porters and baggage carriers (Members of Uniformed
Services indicate only those fees and tips paid to porters and baggage
(2) Cost of each meal and tip (less the cost of alcoholic beverages).
carriers at places of lodging. Fees and tips at common carrier terminals
are separately reimbursable.);
(3) Cost of local transportation and tips for travel between places of
(c) Communications charges for lodging reservations;
(d) Expenses (other than those shown on lodging receipts) related to
lodging or duty points and places where meals are taken not
lodging;
otherwise reimbursable (JTR, par. C2402, and JFTR,
(e) Expenses for personal laundry and cleaning of clothing.
par.U3510).
(See JFTR and JTR Appendix A, under definition of per diem, for listing
of other incidental expenses.)
, certify that itemized amounts are actual and necessary expenses
I,
(Type or Print Name)
incurred by me in performance of official travel for which I have not been reimbursed.
SIGNATURE
DATE
DD FORM 1351-3, SEP 1997
PREVIOUS EDITION IS OBSOLETE.
Adobe Professional X
STATEMENT OF ACTUAL EXPENSES
REIMBURSABLE EXPENSES (JTR, par. C4601 and JFTR, par. U4205)
LOCAL
MEALS
DATE
LAUNDRY
LODGING
TRANSPOR-
OTHER
PRESSING
(Note 2)
TATION
(Note 1)
(Note 4)
CLEANING
BREAKFAST
LUNCH
DINNER
(Note 3)
NOTES
(4) (a) Fees and tips to hotel employees;
(1) Attach lodging receipt(s) as supporting document(s).
(b) Fees and tips to porters and baggage carriers (Members of Uniformed
Services indicate only those fees and tips paid to porters and baggage
(2) Cost of each meal and tip (less the cost of alcoholic beverages).
carriers at places of lodging. Fees and tips at common carrier terminals
are separately reimbursable.);
(3) Cost of local transportation and tips for travel between places of
(c) Communications charges for lodging reservations;
(d) Expenses (other than those shown on lodging receipts) related to
lodging or duty points and places where meals are taken not
lodging;
otherwise reimbursable (JTR, par. C2402, and JFTR,
(e) Expenses for personal laundry and cleaning of clothing.
par.U3510).
(See JFTR and JTR Appendix A, under definition of per diem, for listing
of other incidental expenses.)
, certify that itemized amounts are actual and necessary expenses
I,
(Type or Print Name)
incurred by me in performance of official travel for which I have not been reimbursed.
SIGNATURE
DATE
DD FORM 1351-3, SEP 1997
PREVIOUS EDITION IS OBSOLETE.
Adobe Professional X

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DD Form 1351-3 Instructions

The Statement of Actual Expenses is made up of two main parts. The first part contains eight columns that provide information about the amounts spent on lodging, meals, laundry and local transportation during travel. The second part of the form provides space for the full name, date, and signature of the service member filing the form.

By signing the DD 1351-3 the service member certifies that all itemized amounts were actual and necessary expenses incurred during official travel.

  1. Lodging receipts must be attached to the form for every amount listed in the LODGING Column.
  2. The costs of meals are listed separately for breakfasts, lunches, and dinners and must include tips - if any were given.
  3. Local transportation costs include tips for travel between places of lodging or duty points and other costs not otherwise reimbursable.
  4. All other expenses must be listed in the eighth column and include fees and tips to hotel employees, porters, baggage carrier, lodging-related expenses and communications charges

DD 1351-3 Related Forms

  1. DD Form 1351-2 or the Travel Voucher or Subvoucher is the main form of the Department of Defense 1351 Series. The DD 1351-2 contains a thorough description of all travel routes, costs and reimbursable expenses incurred during Government business-related travel.
  2. The DD Form 1351-2C, Travel Voucher or Subvoucher (Continuation Sheet) an additional page used along with the original Travel Voucher.
  3. DD Form 1351-5, Government Quarters and/or Mess is a form used by the authorities to find out if the claimant is entitled to be reimbursed for their travel expenses. It determines if Military facilities were available to the service member during their travel period. The data collected via the DD 1351-5 is used for preventing possible fraud.
  4. DD Form 1351-6, Multiple Payments List is a supplemental form to the DD Form 1351-2, Travel Voucher or Subvoucher.