DD Form 285 Appointment of Military Postal Clerk, Unit Mail Clerk or Mail Orderly

What Is DD Form 285?

DD Form 285, Appointment of Military Postal Clerk, Unit Mail Clerk or Mail Orderly is a form used to designate military postal clerks, unit mail clerks or mail orderlies and identify the mail they are authorized to pick up and deliver. The mailing orderly has to receive proper job training and instructions prior to assuming their duties.

The newest edition of the form - sometimes confused with the DA Form 285, Technical Report of U.S. Army Ground Accident - was issued by the Department of Defense (DoD) in June 1967. An up-to-date DD Form 285 fillable version can be downloaded and filed below.

The DD 285 is kept on file with the DD Form 2260, Unit Mail-Clerk/Orderly Designation Log. The DD 2260 serves as a record of personnel appointed as mail orderlies and clerks. The commander can appoint one mail clerk and no more than three alternate clerks unless operating a consolidated mailroom (CMR). If the unit does not operate a unit mailroom (UMR), the unit commander should use the DD 285 to appoint mail orderlies to only receive mail from the mailroom.

Non-DoD agencies will use the DD Form 285 to designate mail clerks if the agency receives mail through military postal activities.

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This form is subject to the Privacy Act of 1974, see separate Privacy Act Statement.
APPOINTMENT OF MILITARY POSTAL CLERK,
1. DATE EFFECTIVE 2. DATE REVOKED
APPOINTMENT OF MILITARY POSTAL CLERK,
1. DATE EFFECTIVE 2. DATE REVOKED
UNIT MAIL CLERK OR MAIL ORDERLY
UNIT MAIL CLERK OR MAIL ORDERLY
(See Instructions on Reverse)
(See Instructions on Reverse)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
9.
10. THIS FORM MUST BE VALIDATED
9.
10. THIS FORM MUST BE VALIDATED
MAIL AUTHORIZED TO RECEIVE
MAIL AUTHORIZED TO RECEIVE
BY THE SERVING AGENCY'S GENERAL
BY THE SERVING AGENCY'S GENERAL
(Check and Initial)
(Check and Initial)
PURPOSE DATING STAMP PRIOR TO
PURPOSE DATING STAMP PRIOR TO
Personal (All)
Official (Except accountable)
Personal (All)
Official (Except accountable)
CLERK RECEIVING MAIL. IN THE CASE OF
CLERK RECEIVING MAIL. IN THE CASE OF
THE NAVY MOBILE UNITS, VALIDA-
THE NAVY MOBILE UNITS, VALIDA-
Personal
Official Pouches Only
Personal
Official Pouches Only
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
UNIT'S OFFICIAL SEAL.
UNIT'S OFFICIAL SEAL.
Official (All)
Official (All)
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
DD Form 285, JUN 67
DD Form 285, JUN 67
1. DATE EFFECTIVE 2. DATE REVOKED
1. DATE EFFECTIVE 2. DATE REVOKED
APPOINTMENT OF MILITARY POSTAL CLERK,
APPOINTMENT OF MILITARY POSTAL CLERK,
UNIT MAIL CLERK OR MAIL ORDERLY
UNIT MAIL CLERK OR MAIL ORDERLY
(See Instructions on Reverse)
(See Instructions on Reverse)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
10. THIS FORM MUST BE VALIDATED
10. THIS FORM MUST BE VALIDATED
9.
MAIL AUTHORIZED TO RECEIVE
9.
MAIL AUTHORIZED TO RECEIVE
BY THE SERVING AGENCY'S GENERAL
BY THE SERVING AGENCY'S GENERAL
(Check and Initial)
(Check and Initial)
PURPOSE DATING STAMP PRIOR TO
PURPOSE DATING STAMP PRIOR TO
Personal (All)
Official (Except accountable)
Personal (All)
Official (Except accountable)
CLERK RECEIVING MAIL. IN THE CASE OF
CLERK RECEIVING MAIL. IN THE CASE OF
THE NAVY MOBILE UNITS, VALIDA-
THE NAVY MOBILE UNITS, VALIDA-
Personal
Official Pouches Only
Personal
Official Pouches Only
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
UNIT'S OFFICIAL SEAL.
UNIT'S OFFICIAL SEAL.
Official (All)
Official (All)
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
DD Form 285, JUN 67
DD Form 285, JUN 67
1. DATE EFFECTIVE 2. DATE REVOKED
1. DATE EFFECTIVE 2. DATE REVOKED
APPOINTMENT OF MILITARY POSTAL CLERK,
APPOINTMENT OF MILITARY POSTAL CLERK,
UNIT MAIL CLERK OR MAIL ORDERLY
UNIT MAIL CLERK OR MAIL ORDERLY
(See Instructions on Reverse)
(See Instructions on Reverse)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
9.
10. THIS FORM MUST BE VALIDATED
9.
10. THIS FORM MUST BE VALIDATED
MAIL AUTHORIZED TO RECEIVE
MAIL AUTHORIZED TO RECEIVE
BY THE SERVING AGENCY'S GENERAL
BY THE SERVING AGENCY'S GENERAL
(Check and Initial)
(Check and Initial)
PURPOSE DATING STAMP PRIOR TO
PURPOSE DATING STAMP PRIOR TO
Personal (All)
Official (Except accountable)
Personal (All)
Official (Except accountable)
CLERK RECEIVING MAIL. IN THE CASE OF
CLERK RECEIVING MAIL. IN THE CASE OF
THE NAVY MOBILE UNITS, VALIDA-
THE NAVY MOBILE UNITS, VALIDA-
Personal
Official Pouches Only
Personal
Official Pouches Only
TION MAY BE BY IMPRESSION OF THE
TION MAY BE BY IMPRESSION OF THE
(Except accountable)
(Except accountable)
UNIT'S OFFICIAL SEAL.
UNIT'S OFFICIAL SEAL.
Official (All)
Official (All)
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
DD Form 285, JUN 67
DD Form 285, JUN 67
1. DATE EFFECTIVE 2. DATE REVOKED
1. DATE EFFECTIVE 2. DATE REVOKED
APPOINTMENT OF MILITARY POSTAL CLERK,
APPOINTMENT OF MILITARY POSTAL CLERK,
UNIT MAIL CLERK OR MAIL ORDERLY
UNIT MAIL CLERK OR MAIL ORDERLY
(See Instructions on Reverse)
(See Instructions on Reverse)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
9.
10. THIS FORM MUST BE VALIDATED
9.
10. THIS FORM MUST BE VALIDATED
MAIL AUTHORIZED TO RECEIVE
MAIL AUTHORIZED TO RECEIVE
BY THE SERVING AGENCY'S GENERAL
BY THE SERVING AGENCY'S GENERAL
(Check and Initial)
(Check and Initial)
PURPOSE DATING STAMP PRIOR TO
PURPOSE DATING STAMP PRIOR TO
Personal (All)
Official (Except accountable)
Personal (All)
Official (Except accountable)
CLERK RECEIVING MAIL. IN THE CASE OF
CLERK RECEIVING MAIL. IN THE CASE OF
THE NAVY MOBILE UNITS, VALIDA-
THE NAVY MOBILE UNITS, VALIDA-
Personal
Official Pouches Only
Personal
Official Pouches Only
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
UNIT'S OFFICIAL SEAL.
UNIT'S OFFICIAL SEAL.
Official (All)
Official (All)
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
DD Form 285, JUN 67
DD Form 285, JUN 67
This form is subject to the Privacy Act of 1974, see separate Privacy Act Statement.
APPOINTMENT OF MILITARY POSTAL CLERK,
1. DATE EFFECTIVE 2. DATE REVOKED
APPOINTMENT OF MILITARY POSTAL CLERK,
1. DATE EFFECTIVE 2. DATE REVOKED
UNIT MAIL CLERK OR MAIL ORDERLY
UNIT MAIL CLERK OR MAIL ORDERLY
(See Instructions on Reverse)
(See Instructions on Reverse)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
9.
10. THIS FORM MUST BE VALIDATED
9.
10. THIS FORM MUST BE VALIDATED
MAIL AUTHORIZED TO RECEIVE
MAIL AUTHORIZED TO RECEIVE
BY THE SERVING AGENCY'S GENERAL
BY THE SERVING AGENCY'S GENERAL
(Check and Initial)
(Check and Initial)
PURPOSE DATING STAMP PRIOR TO
PURPOSE DATING STAMP PRIOR TO
Personal (All)
Official (Except accountable)
Personal (All)
Official (Except accountable)
CLERK RECEIVING MAIL. IN THE CASE OF
CLERK RECEIVING MAIL. IN THE CASE OF
THE NAVY MOBILE UNITS, VALIDA-
THE NAVY MOBILE UNITS, VALIDA-
Personal
Official Pouches Only
Personal
Official Pouches Only
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
UNIT'S OFFICIAL SEAL.
UNIT'S OFFICIAL SEAL.
Official (All)
Official (All)
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
DD Form 285, JUN 67
DD Form 285, JUN 67
1. DATE EFFECTIVE 2. DATE REVOKED
1. DATE EFFECTIVE 2. DATE REVOKED
APPOINTMENT OF MILITARY POSTAL CLERK,
APPOINTMENT OF MILITARY POSTAL CLERK,
UNIT MAIL CLERK OR MAIL ORDERLY
UNIT MAIL CLERK OR MAIL ORDERLY
(See Instructions on Reverse)
(See Instructions on Reverse)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
10. THIS FORM MUST BE VALIDATED
10. THIS FORM MUST BE VALIDATED
9.
MAIL AUTHORIZED TO RECEIVE
9.
MAIL AUTHORIZED TO RECEIVE
BY THE SERVING AGENCY'S GENERAL
BY THE SERVING AGENCY'S GENERAL
(Check and Initial)
(Check and Initial)
PURPOSE DATING STAMP PRIOR TO
PURPOSE DATING STAMP PRIOR TO
Personal (All)
Official (Except accountable)
Personal (All)
Official (Except accountable)
CLERK RECEIVING MAIL. IN THE CASE OF
CLERK RECEIVING MAIL. IN THE CASE OF
THE NAVY MOBILE UNITS, VALIDA-
THE NAVY MOBILE UNITS, VALIDA-
Personal
Official Pouches Only
Personal
Official Pouches Only
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
UNIT'S OFFICIAL SEAL.
UNIT'S OFFICIAL SEAL.
Official (All)
Official (All)
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
DD Form 285, JUN 67
DD Form 285, JUN 67
1. DATE EFFECTIVE 2. DATE REVOKED
1. DATE EFFECTIVE 2. DATE REVOKED
APPOINTMENT OF MILITARY POSTAL CLERK,
APPOINTMENT OF MILITARY POSTAL CLERK,
UNIT MAIL CLERK OR MAIL ORDERLY
UNIT MAIL CLERK OR MAIL ORDERLY
(See Instructions on Reverse)
(See Instructions on Reverse)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
9.
10. THIS FORM MUST BE VALIDATED
9.
10. THIS FORM MUST BE VALIDATED
MAIL AUTHORIZED TO RECEIVE
MAIL AUTHORIZED TO RECEIVE
BY THE SERVING AGENCY'S GENERAL
BY THE SERVING AGENCY'S GENERAL
(Check and Initial)
(Check and Initial)
PURPOSE DATING STAMP PRIOR TO
PURPOSE DATING STAMP PRIOR TO
Personal (All)
Official (Except accountable)
Personal (All)
Official (Except accountable)
CLERK RECEIVING MAIL. IN THE CASE OF
CLERK RECEIVING MAIL. IN THE CASE OF
THE NAVY MOBILE UNITS, VALIDA-
THE NAVY MOBILE UNITS, VALIDA-
Personal
Official Pouches Only
Personal
Official Pouches Only
TION MAY BE BY IMPRESSION OF THE
TION MAY BE BY IMPRESSION OF THE
(Except accountable)
(Except accountable)
UNIT'S OFFICIAL SEAL.
UNIT'S OFFICIAL SEAL.
Official (All)
Official (All)
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
DD Form 285, JUN 67
DD Form 285, JUN 67
1. DATE EFFECTIVE 2. DATE REVOKED
1. DATE EFFECTIVE 2. DATE REVOKED
APPOINTMENT OF MILITARY POSTAL CLERK,
APPOINTMENT OF MILITARY POSTAL CLERK,
UNIT MAIL CLERK OR MAIL ORDERLY
UNIT MAIL CLERK OR MAIL ORDERLY
(See Instructions on Reverse)
(See Instructions on Reverse)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
3. NAME OF APPOINTEE (Last, First, Middle Initial)
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
4. RANK OR GRADE
5. SSN
6. TITLE OF APPOINTEE
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
7. ORGANIZATION/ACTIVITY
8. APO, MPO OR CONUS INSTALLATION
9.
10. THIS FORM MUST BE VALIDATED
9.
10. THIS FORM MUST BE VALIDATED
MAIL AUTHORIZED TO RECEIVE
MAIL AUTHORIZED TO RECEIVE
BY THE SERVING AGENCY'S GENERAL
BY THE SERVING AGENCY'S GENERAL
(Check and Initial)
(Check and Initial)
PURPOSE DATING STAMP PRIOR TO
PURPOSE DATING STAMP PRIOR TO
Personal (All)
Official (Except accountable)
Personal (All)
Official (Except accountable)
CLERK RECEIVING MAIL. IN THE CASE OF
CLERK RECEIVING MAIL. IN THE CASE OF
THE NAVY MOBILE UNITS, VALIDA-
THE NAVY MOBILE UNITS, VALIDA-
Personal
Official Pouches Only
Personal
Official Pouches Only
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
(Except accountable)
TION MAY BE BY IMPRESSION OF THE
UNIT'S OFFICIAL SEAL.
UNIT'S OFFICIAL SEAL.
Official (All)
Official (All)
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
SIGNATURE OF APPOINTING OFFICIAL
SIGNATURE OF APPOINTEE
DD Form 285, JUN 67
DD Form 285, JUN 67
Item 6. Indicate the correct title of the appointee: Military Postal Clerk, Unit Mail Clerk or
Item 6. Indicate the correct title of the appointee: Military Postal Clerk, Unit Mail Clerk or
Mail Orderly.
Mail Orderly.
Item 7. State the exact activity, i.e., Sq Gp, Ship's Name, BN, CO, BSO, NCO Club, Exchange,
Item 7. State the exact activity, i.e., Sq Gp, Ship's Name, BN, CO, BSO, NCO Club, Exchange,
Official Center, etc.
Official Center, etc.
Items 9 & 10. Appointing official will check box and initial by each type of mail appointee is
Items 9 & 10. Appointing official will check box and initial by each type of mail appointee is
authorized to receive.
authorized to receive.
Validating official will initial in lower right corner.
Validating official will initial in lower right corner.
Signature of Appointing Official - I have appointed the individual named to receive mail
Signature of Appointing Official - I have appointed the individual named to receive mail
indicated addressed to the specific organization/activity shown. When this appoint-
indicated addressed to the specific organization/activity shown. When this appoint-
ment is terminated, I will (1) notify the agency through which mail is received, (2)
ment is terminated, I will (1) notify the agency through which mail is received, (2)
destroy DD 285 returned by the individual, and (3) complete Item 2 (DD 285) on the
destroy DD 285 returned by the individual, and (3) complete Item 2 (DD 285) on the
Unit File Copy and retain it for the period specified in the applicable service's
Unit File Copy and retain it for the period specified in the applicable service's
regulation.
regulation.
Signature of Appointee: I have studied the instructions in applicable regulations, manuals,
Signature of Appointee: I have studied the instructions in applicable regulations, manuals,
and other directives, and am thoroughly familiar with my responsibilities and duties.
and other directives, and am thoroughly familiar with my responsibilities and duties.
I will carry this authorization whenever I am engaged in mail handling duties and
I will carry this authorization whenever I am engaged in mail handling duties and
return it to the appointing official when I am relieved of mail handling duties.
return it to the appointing official when I am relieved of mail handling duties.
DD Form 285 Reverse, JUN 67
DD Form 285 Reverse, JUN 67
Item 6. Indicate the correct title of the appointee: Military Postal Clerk, Unit Mail Clerk or
Item 6. Indicate the correct title of the appointee: Military Postal Clerk, Unit Mail Clerk or
Mail Orderly.
Mail Orderly.
Item 7. State the exact activity, i.e., Sq Gp, Ship's Name, BN, CO, BSO, NCO Club, Exchange,
Item 7. State the exact activity, i.e., Sq Gp, Ship's Name, BN, CO, BSO, NCO Club, Exchange,
Official Center, etc.
Official Center, etc.
Items 9 & 10. Appointing official will check box and initial by each type of mail appointee is
Items 9 & 10. Appointing official will check box and initial by each type of mail appointee is
authorized to receive.
authorized to receive.
Validating official will initial in lower right corner.
Validating official will initial in lower right corner.
Signature of Appointing Official - I have appointed the individual named to receive mail
Signature of Appointing Official - I have appointed the individual named to receive mail
indicated addressed to the specific organization/activity shown. When this appoint-
indicated addressed to the specific organization/activity shown. When this appoint-
ment is terminated, I will (1) notify the agency through which mail is received, (2)
ment is terminated, I will (1) notify the agency through which mail is received, (2)
destroy DD 285 returned by the individual, and (3) complete Item 2 (DD 285) on the
destroy DD 285 returned by the individual, and (3) complete Item 2 (DD 285) on the
Unit File Copy and retain it for the period specified in the applicable service's
Unit File Copy and retain it for the period specified in the applicable service's
regulation.
regulation.
Signature of Appointee: I have studied the instructions in applicable regulations, manuals,
Signature of Appointee: I have studied the instructions in applicable regulations, manuals,
and other directives, and am thoroughly familiar with my responsibilities and duties.
and other directives, and am thoroughly familiar with my responsibilities and duties.
I will carry this authorization whenever I am engaged in mail handling duties and
I will carry this authorization whenever I am engaged in mail handling duties and
return it to the appointing official when I am relieved of mail handling duties.
return it to the appointing official when I am relieved of mail handling duties.
DD Form 285 Reverse, JUN 67
DD Form 285 Reverse, JUN 67
Item 6. Indicate the correct title of the appointee: Military Postal Clerk, Unit Mail Clerk or
Item 6. Indicate the correct title of the appointee: Military Postal Clerk, Unit Mail Clerk or
Mail Orderly.
Mail Orderly.
Item 7. State the exact activity, i.e., Sq Gp, Ship's Name, BN, CO, BSO, NCO Club, Exchange,
Item 7. State the exact activity, i.e., Sq Gp, Ship's Name, BN, CO, BSO, NCO Club, Exchange,
Official Center, etc.
Official Center, etc.
Items 9 & 10. Appointing official will check box and initial by each type of mail appointee is
Items 9 & 10. Appointing official will check box and initial by each type of mail appointee is
authorized to receive.
authorized to receive.
Validating official will initial in lower right corner.
Validating official will initial in lower right corner.
Signature of Appointing Official - I have appointed the individual named to receive mail
Signature of Appointing Official - I have appointed the individual named to receive mail
indicated addressed to the specific organization/activity shown. When this appoint-
indicated addressed to the specific organization/activity shown. When this appoint-
ment is terminated, I will (1) notify the agency through which mail is received, (2)
ment is terminated, I will (1) notify the agency through which mail is received, (2)
destroy DD 285 returned by the individual, and (3) complete Item 2 (DD 285) on the
destroy DD 285 returned by the individual, and (3) complete Item 2 (DD 285) on the
Unit File Copy and retain it for the period specified in the applicable service's
Unit File Copy and retain it for the period specified in the applicable service's
regulation.
regulation.
Signature of Appointee: I have studied the instructions in applicable regulations, manuals,
Signature of Appointee: I have studied the instructions in applicable regulations, manuals,
and other directives, and am thoroughly familiar with my responsibilities and duties.
and other directives, and am thoroughly familiar with my responsibilities and duties.
I will carry this authorization whenever I am engaged in mail handling duties and
I will carry this authorization whenever I am engaged in mail handling duties and
return it to the appointing official when I am relieved of mail handling duties.
return it to the appointing official when I am relieved of mail handling duties.
DD Form 285 Reverse, JUN 67
DD Form 285 Reverse, JUN 67
Item 6. Indicate the correct title of the appointee: Military Postal Clerk, Unit Mail Clerk or
Item 6. Indicate the correct title of the appointee: Military Postal Clerk, Unit Mail Clerk or
Mail Orderly.
Mail Orderly.
Item 7. State the exact activity, i.e., Sq Gp, Ship's Name, BN, CO, BSO, NCO Club, Exchange,
Item 7. State the exact activity, i.e., Sq Gp, Ship's Name, BN, CO, BSO, NCO Club, Exchange,
Official Center, etc.
Official Center, etc.
Items 9 & 10. Appointing official will check box and initial by each type of mail appointee is
Items 9 & 10. Appointing official will check box and initial by each type of mail appointee is
authorized to receive.
authorized to receive.
Validating official will initial in lower right corner.
Validating official will initial in lower right corner.
Signature of Appointing Official - I have appointed the individual named to receive mail
Signature of Appointing Official - I have appointed the individual named to receive mail
indicated addressed to the specific organization/activity shown. When this appoint-
indicated addressed to the specific organization/activity shown. When this appoint-
ment is terminated, I will (1) notify the agency through which mail is received, (2)
ment is terminated, I will (1) notify the agency through which mail is received, (2)
destroy DD 285 returned by the individual, and (3) complete Item 2 (DD 285) on the
destroy DD 285 returned by the individual, and (3) complete Item 2 (DD 285) on the
Unit File Copy and retain it for the period specified in the applicable service's
Unit File Copy and retain it for the period specified in the applicable service's
regulation.
regulation.
Signature of Appointee: I have studied the instructions in applicable regulations, manuals,
Signature of Appointee: I have studied the instructions in applicable regulations, manuals,
and other directives, and am thoroughly familiar with my responsibilities and duties.
and other directives, and am thoroughly familiar with my responsibilities and duties.
I will carry this authorization whenever I am engaged in mail handling duties and
I will carry this authorization whenever I am engaged in mail handling duties and
return it to the appointing official when I am relieved of mail handling duties.
return it to the appointing official when I am relieved of mail handling duties.
DD Form 285 Reverse, JUN 67
DD Form 285 Reverse, JUN 67

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How to Fill out DD Form 285?

DD Form 285 instructions are as follows:

  1. The DD Form 285 is prepared in three copies. An appointed mail clerk has to carry a copy with them while performing their responsibilities;
  2. Box 1 requires the date of filing the form. Box 2 should be left blank until the form is revoked;
  3. Box 3 is for the full name of the designated official. Box 4 requires their rank or grade. Their social security number is provided in Box 5. Box 6 should contain one of the following titles: Military Postal Clerk, Unit Mail Clerk or Mail Orderly;
  4. Box 7 requires the exact name of the activity or organization of the service member.
  5. Box 8 is for the appointee's military installation;
  6. The specification of the type of mail the appointee will be authorized to receive is provided in Box 9. Box 10 should contain the initials of the official validating the form;
  7. The form must be signed by both the appointing official and the appointee and validated by the servicing postal facility.
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