DD Form 2495 "Official Mail Manager's Inspection Checklist"

DD Form 2495 or the "Official Mail Manager's Inspection Checklist" is a Department of Defense-issued form used by and within the United States Army.

The form - often mistakenly referred to as the DA form 2495 - was last revised on July 1, 2006. Download an up-to-date fillable PDF version of the DD 2495 down below or find it on the Department of Defense documentation website.

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Download DD Form 2495 "Official Mail Manager's Inspection Checklist"

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A. DATE (YYYYMMDD)
OFFICIAL MAIL MANAGER'S INSPECTION CHECKLIST
For use of this form, see DoDI 4525.8-M. The proponent agency is Military Postal Service Agency.
B. TO (Inspected Activity)
C. THRU (Service Component/MACOM)
D. FROM (Inspecting Activity)
INSTRUCTIONS
Mark an "X" in "YES" or "NO" column for each item. If item is not applicable, mark "NA" .
References apply to DoD Instruction 4525.8 and DoD Manual 4525.8-M.
SECTION I - ADMINISTRATION
ITEM
YES NO
NA
ITEM
YES NO
NA
*1. Is a current copy of DoDI 4525.8 and DoD 4525.8-M
*8. Are OMM inspections being conducted as required
available as required by DoDI 4525.8, E2.1.9.?
by DoDI 4525.8, E4.3.4.?
2. Does the installation or equivalent activity OMM have
9. Have customers been provided the information
a current copy of all publications required by DoDI
required by DoD 4525.8-M, C2.3.5.?
4525.8, E2.?
3. Does each postage meter location have a current
*10. Does the mail center have a Five-Year Plan as
copy of all publications required by DoDI 4525.8, E2.?
required by DoD 4525.8-M, C2.2.1.?
4. Are all OMMs required by DoDI 4525.8, E4.3.1.1.
11. Is the mail center's Five-Year Plan updated annually
appointed in writing?
as required by DoD 4525.8-M, C2.2.1.?
5. Are OMM appointments distributed and filed as
*12. Does the mail center have a Business Recovery
required by DoDI 4525.8, E4.3.1.1.?
Plan as required by DoD 4525.8-M, C2.2.2.?
13. Do operation, contingency, exercise, and similar
6. Does the OMM's OMP training program meet the
plans meet the requirements of DoD 4525.8-M,
requirements of DoDI 4525.8, E4.3.2.?
C2.2.3.?
14. Are maintenance logs used to document equipment
7. Are the OMMs carrying out the OMP supervisory
failures, repair work completed, and other
requirements of DoDI 4525.8, E4.3.3.?
information as required by DoD 4525.8-M,
C2.18.4.2.?
SECTION II - MAIL ACCEPTANCE AND PREPARATION
21. Are letter-size envelopes being used to the
15. Is official mail monitored per DoDI 4525.8,
maximum extent possible per DoD 4525.8-M,
E4.3.3.2.4. and E4.3.3.2.5.?
C1.19.2.2.1.1.?
16. Is unauthorized use of official mail reported per
22. Is selection of special mail services per DoD
DoDI 4525.8, E4.3.3.1.3.?
4525.8-M, C1.8.?
17. Is official matter being transported at lowest cost to
23. Are the provisions of DoD 4525.8-M, C1.10. being
the Department of Defense per DoD 4525.8-M,
followed for Express Mail?
C1.6.?
18. Is mail being marked with the correct class of mail
24. Are business reply items prepared and used per
per DoD 4525.8-M, C1.9.?
DoD 4525.8-M, C1.11.3.?
19. Is maximum use made of consolidated mailings
25. Are all merchandise return service items prepared
per DoD 4525.8-M, C2.10.?
and used per DoD 4525.8-M, C1.11.3.?
20. Are consolidated mailings prepared per DoD
4525.8-M, C2.10.3.?
SECTION III -ADDRESS MANAGEMENT
28. Are addresses placed by the front entrance of the
*26. Are street addresses assigned and used per DoD
building so they can be seen from the street per
4525.8-M, C3.3.2.2.?
DoD 4525.8-M, C3.3.2.3.1.?
27. Are Post Office Box addresses used only as
29. Is outgoing mail properly addressed per DoD
indicated in DoD 2425.8-M, C3.3.3.?
4525.8-M, C3.6.2.?
DD FORM 2495, JUL 2006
Reset
PREVIOUS EDITION IS OBSOLETE.
Adobe Professional 7.0
A. DATE (YYYYMMDD)
OFFICIAL MAIL MANAGER'S INSPECTION CHECKLIST
For use of this form, see DoDI 4525.8-M. The proponent agency is Military Postal Service Agency.
B. TO (Inspected Activity)
C. THRU (Service Component/MACOM)
D. FROM (Inspecting Activity)
INSTRUCTIONS
Mark an "X" in "YES" or "NO" column for each item. If item is not applicable, mark "NA" .
References apply to DoD Instruction 4525.8 and DoD Manual 4525.8-M.
SECTION I - ADMINISTRATION
ITEM
YES NO
NA
ITEM
YES NO
NA
*1. Is a current copy of DoDI 4525.8 and DoD 4525.8-M
*8. Are OMM inspections being conducted as required
available as required by DoDI 4525.8, E2.1.9.?
by DoDI 4525.8, E4.3.4.?
2. Does the installation or equivalent activity OMM have
9. Have customers been provided the information
a current copy of all publications required by DoDI
required by DoD 4525.8-M, C2.3.5.?
4525.8, E2.?
3. Does each postage meter location have a current
*10. Does the mail center have a Five-Year Plan as
copy of all publications required by DoDI 4525.8, E2.?
required by DoD 4525.8-M, C2.2.1.?
4. Are all OMMs required by DoDI 4525.8, E4.3.1.1.
11. Is the mail center's Five-Year Plan updated annually
appointed in writing?
as required by DoD 4525.8-M, C2.2.1.?
5. Are OMM appointments distributed and filed as
*12. Does the mail center have a Business Recovery
required by DoDI 4525.8, E4.3.1.1.?
Plan as required by DoD 4525.8-M, C2.2.2.?
13. Do operation, contingency, exercise, and similar
6. Does the OMM's OMP training program meet the
plans meet the requirements of DoD 4525.8-M,
requirements of DoDI 4525.8, E4.3.2.?
C2.2.3.?
14. Are maintenance logs used to document equipment
7. Are the OMMs carrying out the OMP supervisory
failures, repair work completed, and other
requirements of DoDI 4525.8, E4.3.3.?
information as required by DoD 4525.8-M,
C2.18.4.2.?
SECTION II - MAIL ACCEPTANCE AND PREPARATION
21. Are letter-size envelopes being used to the
15. Is official mail monitored per DoDI 4525.8,
maximum extent possible per DoD 4525.8-M,
E4.3.3.2.4. and E4.3.3.2.5.?
C1.19.2.2.1.1.?
16. Is unauthorized use of official mail reported per
22. Is selection of special mail services per DoD
DoDI 4525.8, E4.3.3.1.3.?
4525.8-M, C1.8.?
17. Is official matter being transported at lowest cost to
23. Are the provisions of DoD 4525.8-M, C1.10. being
the Department of Defense per DoD 4525.8-M,
followed for Express Mail?
C1.6.?
18. Is mail being marked with the correct class of mail
24. Are business reply items prepared and used per
per DoD 4525.8-M, C1.9.?
DoD 4525.8-M, C1.11.3.?
19. Is maximum use made of consolidated mailings
25. Are all merchandise return service items prepared
per DoD 4525.8-M, C2.10.?
and used per DoD 4525.8-M, C1.11.3.?
20. Are consolidated mailings prepared per DoD
4525.8-M, C2.10.3.?
SECTION III -ADDRESS MANAGEMENT
28. Are addresses placed by the front entrance of the
*26. Are street addresses assigned and used per DoD
building so they can be seen from the street per
4525.8-M, C3.3.2.2.?
DoD 4525.8-M, C3.3.2.3.1.?
27. Are Post Office Box addresses used only as
29. Is outgoing mail properly addressed per DoD
indicated in DoD 2425.8-M, C3.3.3.?
4525.8-M, C3.6.2.?
DD FORM 2495, JUL 2006
Reset
PREVIOUS EDITION IS OBSOLETE.
Adobe Professional 7.0
SECTION IV - POSTAGE AND EQUIPMENT
ITEM
YES NO
NA
ITEM
YES NO
NA
30. Do permit imprint formats and contents comply with
34. Is the record of postage used being analyzed per
DoD 4525.8-M, C1.16.1.1.?
DoD 4525.8-M, C2.11.7.2.?
31. Are all CAPS accounts and other trust accounts
35. Are postage stamp inventories limited to amounts
reconciled monthly? (DoD 4525.8-M, C2.7.5.)
authorized by DoD 4525.8-M, C2.12.?
36. Are postage meters reset quarterly for the estimated
32. Are refunds for spoiled postage submitted per
amount of postage used during the quarter per DoD
DoD 4525.8-M, C2.11.5.1.?
4525.8-M, C2.11.3.2.?
37. Do all metering locations keep daily records of
33. Are procedures established for safeguarding spoiled
postage meter register readings per DoD 4525.8-M,
postage per DoD 4525.8-M, C2.11.5.3.?
C2.11.4.?
SECTION V - SECURITY
43. Are employees prohibited from receiving and
*38. Does the mail center have a security plan as
sending personal mail through the official mail
required by DoD 4525.8-M, C2.2.4.?
center per DoD 4525.8-M, C2.17.1.?
39. Has the mail center's security plan been coordinated
44. Are postage meters secured per DoD 4525.8-M,
with local security officials as required by DoD
C2.11.8.1.1.?
4525.8-M, C2.2.4.?
40. Is mail center access limited to mail center
*45. Are postage meter keys/combinations secured per
employees per DoD 4525.8-M, C2.8.3.?
DoD 4525.8-M, C2.11.8.2.2.2.?
*41.
Do all mail center employees have a Secret or Interim Secret
46. Are postage stamps secured per DoD 4525.8-M,
clearance or are they eligible for a Secret clearance based
C2.12.3.?
on having a favorable investigation/check on file as
required by DoD 4525.8-M, C2.4.1.6.?
47. Is postage placed on the upper right-hand corner of
*42. Are mail center employees suspected of stealing mail
removed from the mail handling duties until the matter
address labels to deter theft per DoD 4525.8-M,
has been investigated per DoD 4525.8-M, C2.8.10.?
C2.8.8.?
SECTION VI - ACCOUNTABLE
*50. Are receipts obtained for accountable items signed
48. Are all items signed for treated as an accountable
for from the originator or carrier per DoD 4525.8-M,
item per DoD 4525.8-M, C2.3.6.?
C2.3.6.?
49. Are accountable items kept separate from other
items per DoD 4525.8-M, C2.8.4.?
51. RATING (X one)
SATISFACTORY
UNSATISFACTORY
*NOTE: An unsatisfactory rating is mandatory if any one of items 1, 8, 10, 12, 26, 38, 41, 42, 45 or 50 is marked "NO," or if more than 10 percent
of the items are marked "NO."
52. COMMENTS
53. INSPECTOR
a. NAME (Last, First, Middle Initial)
b. GRADE OR TITLE
c. TELEPHONE (Include Area Code)
d. ORGANIZATION
e. SIGNATURE
DD FORM 2495 (BACK), JUL 2006
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