VA Form 21-4142 Authorization to Disclose Information to the Department of Veterans Affairs

What Is VA Form 21-4142?

VA Form 21-4142, Authorization to Disclose Information to the Department of Veterans Affairs is a form filed by veterans to authorize the release of their medical records and personal information to the Department of Veterans Affairs (VA). Filing the form is necessary for claiming and reviewing VA benefits or medical claims.

The latest edition of the form was released by the VA in March 2018 with copies of the June 2014 edition available until exhausted. An up-to-date VA Form 21-4142 fillable version is available for digital filing and download below or can be found on the VA Forms website.

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OMB Control No. 2900-0858
Respondent Burden: 5 minutes
Expiration Date: 03/31/2021
AUTHORIZATION TO DISCLOSE INFORMATION TO THE DEPARTMENT OF VETERANS AFFAIRS (VA)
NOTE - PLEASE READ THE ENTIRE FORM (both pages) BEFORE SIGNING IN ITEM 11 BELOW.
SECTION I - RECORDS TO BE RELEASED TO THE DEPARTMENT OF VETERANS AFFAIRS (VA)
I voluntarily authorize and request disclosure (including paper, oral, and electronic interchange) of: All my medical records; including information related to my
ability to perform tasks of daily living. This includes specific permission to release:
1. All records and other information regarding my treatment, hospitalization, and outpatient care for my impairment(s) including,
but not limited to:
a. Psychological, psychiatric, or other mental impairment(s) excluding "psychotherapy notes" as defined in 45 C.F.R. §164.501,
b. Drug abuse, alcoholism, or other substance abuse,
c. Sickle cell anemia,
d. Records which may indicate the presence of a communicable or non-communicable disease; and tests for or records of
HIV/AIDS,
e. Gene-related impairments (including genetic test results)
2. Information about how my impairment(s) affects my ability to complete tasks and activities of daily living, and affects my ability to work.
3. Information created within 12 months after the date this authorization is signed in Item 11, as well as past information.
YOU SHOULD NOT COMPLETE THIS FORM UNLESS YOU WANT THE VA TO OBTAIN PRIVATE TREATMENT RECORDS ON YOUR BEHALF. IF YOU
HAVE ALREADY PROVIDED THESE RECORDS OR INTEND TO OBTAIN THEM YOURSELF, THERE IS NO NEED TO FILL OUT THIS FORM. DOING SO
WILL LENGTHEN YOUR CLAIM PROCESSING TIME.
IMPORTANT - In accordance with 38 C.F.R. §3.159(c), "VA will not pay any fees charged by a custodian to provide records requested."
SECTION II - VETERAN IDENTIFICATION INFORMATION
NOTE - You can either complete the form online or by hand. Please print the information requested in ink, neatly, and legibly to help process the form.
1. VETERAN/BENEFICIARY'S NAME (First, Middle Initial, Last)
2. SOCIAL SECURITY NUMBER
3. VA FILE NUMBER
4. DATE OF BIRTH (MM/DD/YYYY)
5. VETERAN'S SERVICE NUMBER (If applicable)
6. MAILING ADDRESS (Number and street or rural route, P. O. Box, City, State, ZIP Code and Country)
No. &
Street
City
Apt./Unit Number
Country
State/Province
ZIP Code/Postal Code
7. E-MAIL ADDRESS (Optional)
8. TELEPHONE (Include Area Code)
SECTION III - PATIENT IDENTIFICATION FOR RECORDS VA IS REQUESTING (If other than veteran)
9. PATIENT'S NAME (First, Middle Initial, Last)
11. VA FILE NUMBER (If applicable)
10. SOCIAL SECURITY NUMBER
SECTION IV - INFORMATION REGARDING SOURCE OF RECORD(S)
SOURCE OF RECORD(S):
• ALL medical sources (hospitals, clinics, labs, physicians, psychologists, etc.) including mental health, correctional, addiction treatment,
and VA health care facilities,
• Social workers/rehabilitation counselors,
• Consulting examiners used by VA,
• Employers, insurance companies, workers' compensation programs, and
• Others who may know about my condition (family, neighbors, friends, public officials).
VA FORM
EXISTING STOCK OF VA FORM 21-4142, JUN 2014,
21-4142
PAGE 1
MAR 2018
WILL BE USED.
OMB Control No. 2900-0858
Respondent Burden: 5 minutes
Expiration Date: 03/31/2021
AUTHORIZATION TO DISCLOSE INFORMATION TO THE DEPARTMENT OF VETERANS AFFAIRS (VA)
NOTE - PLEASE READ THE ENTIRE FORM (both pages) BEFORE SIGNING IN ITEM 11 BELOW.
SECTION I - RECORDS TO BE RELEASED TO THE DEPARTMENT OF VETERANS AFFAIRS (VA)
I voluntarily authorize and request disclosure (including paper, oral, and electronic interchange) of: All my medical records; including information related to my
ability to perform tasks of daily living. This includes specific permission to release:
1. All records and other information regarding my treatment, hospitalization, and outpatient care for my impairment(s) including,
but not limited to:
a. Psychological, psychiatric, or other mental impairment(s) excluding "psychotherapy notes" as defined in 45 C.F.R. §164.501,
b. Drug abuse, alcoholism, or other substance abuse,
c. Sickle cell anemia,
d. Records which may indicate the presence of a communicable or non-communicable disease; and tests for or records of
HIV/AIDS,
e. Gene-related impairments (including genetic test results)
2. Information about how my impairment(s) affects my ability to complete tasks and activities of daily living, and affects my ability to work.
3. Information created within 12 months after the date this authorization is signed in Item 11, as well as past information.
YOU SHOULD NOT COMPLETE THIS FORM UNLESS YOU WANT THE VA TO OBTAIN PRIVATE TREATMENT RECORDS ON YOUR BEHALF. IF YOU
HAVE ALREADY PROVIDED THESE RECORDS OR INTEND TO OBTAIN THEM YOURSELF, THERE IS NO NEED TO FILL OUT THIS FORM. DOING SO
WILL LENGTHEN YOUR CLAIM PROCESSING TIME.
IMPORTANT - In accordance with 38 C.F.R. §3.159(c), "VA will not pay any fees charged by a custodian to provide records requested."
SECTION II - VETERAN IDENTIFICATION INFORMATION
NOTE - You can either complete the form online or by hand. Please print the information requested in ink, neatly, and legibly to help process the form.
1. VETERAN/BENEFICIARY'S NAME (First, Middle Initial, Last)
2. SOCIAL SECURITY NUMBER
3. VA FILE NUMBER
4. DATE OF BIRTH (MM/DD/YYYY)
5. VETERAN'S SERVICE NUMBER (If applicable)
6. MAILING ADDRESS (Number and street or rural route, P. O. Box, City, State, ZIP Code and Country)
No. &
Street
City
Apt./Unit Number
Country
State/Province
ZIP Code/Postal Code
7. E-MAIL ADDRESS (Optional)
8. TELEPHONE (Include Area Code)
SECTION III - PATIENT IDENTIFICATION FOR RECORDS VA IS REQUESTING (If other than veteran)
9. PATIENT'S NAME (First, Middle Initial, Last)
11. VA FILE NUMBER (If applicable)
10. SOCIAL SECURITY NUMBER
SECTION IV - INFORMATION REGARDING SOURCE OF RECORD(S)
SOURCE OF RECORD(S):
• ALL medical sources (hospitals, clinics, labs, physicians, psychologists, etc.) including mental health, correctional, addiction treatment,
and VA health care facilities,
• Social workers/rehabilitation counselors,
• Consulting examiners used by VA,
• Employers, insurance companies, workers' compensation programs, and
• Others who may know about my condition (family, neighbors, friends, public officials).
VA FORM
EXISTING STOCK OF VA FORM 21-4142, JUN 2014,
21-4142
PAGE 1
MAR 2018
WILL BE USED.
VETERAN'S SOCIAL SECURITY NO.
SECTION V - AUTHORIZATION AND CONSENT TO RELEASE INFORMATION TO VA AND SIGNATURE
(If this space is left blank, there is no limitation to records)
12. IF MY CONSENT TO THIS INFORMATION IS LIMITED, THE LIMITATION IS WRITTEN HERE
:
TO WHOM: The Department of Veterans Affairs (VA).
PURPOSE: Determining my eligibility for benefits, and whether I can manage such benefits.
EXPIRES: This authorization is good for 12 months from the date shown in Item 12.
• I authorize the use of a copy (including electronic copy) of this form for the disclosure of the information described above in Section I.
• I understand that there are some circumstances in which this information may be re-disclosed to other parties (See page 2 for details).
• I may write to VA and my source(s) to revoke this authorization at any time (See page 2 for details).
• VA will give me a copy of this form, if I ask; I may also ask the source(s) to allow me to inspect or get a copy of material to be disclosed.
• I have read both pages of this form and agree to the disclosures above from the types of sources listed. See Patient Acknowledgement
below.
(Required) (Sign in ink)
(MM/DD/YYYY) (Required)
13. SIGNATURE OF PERSON AUTHORIZING DISCLOSURE
14. DATE SIGNED
(If other than self, please
16. RELATIONSHIP TO VETERAN/CLAIMANT
provide full name, title, organization, city, State, and ZIP code. All court
(First, Middle Initial, Last)
15. PRINTED NAME OF PERSON SIGNING
appointments must include docket number, county, and State)
NOTE: This general and special authorization to disclose was developed to comply with the provisions regarding disclosure of medical and other information under
P.L. 104-191 ("HIPAA"); 45 C.F.R. parts 160 and 164; 42 U.S.C. §290dd-2; 42 C.F.R. part 2, and State Law.
PRIVACY ACT NOTICE: The VA will not disclose information collected on this form to any source other than what has been authorized under the Privacy Act of 1974
or Title 38, Code of Federal Regulations 1.576 for routine uses (i.e., civil or criminal law enforcement, congressional communications, epidemiological or research
studies, the collection of money owed to the United States, litigation in which the United States is a party or has an interest, the administration of VA programs and
delivery of VA benefits, verification of identity and status, and personnel administration) as identified in the VA system of records, 58VA21/22/28 Compensation,
Pension, Education, and Vocational Rehabilitation and Employment Records - VA, published in the Federal Register. Your obligation to respond is voluntary. However,
if the information including your Social Security Number (SSN) is not furnished completely or accurately, the source to which this authorization is addressed may not be
able to identify and locate your records, and provide a copy to VA. VA uses your SSN to identify your claim file. Providing your SSN will help ensure that your records
are properly associated with your claim file. Giving us your SSN account information is voluntary. Refusal to provide your SSN by itself will not result in the denial of
benefits. The VA will not deny an individual benefits for refusing to provide his or her SSN unless the disclosure of the SSN is required by Federal Statute of law in
effect prior to January 1, 1975 and still in effect.
If you do not revoke this authorization, it will automatically expire in 12 months from the date you sign and date the form. Signing this form is voluntary, but failing to
sign it, or revoking it before we receive necessary information could prevent an accurate or timely decision on your claim, and could result in denial or loss of benefits.
Although the information we obtain with this form is almost never used for any purpose other than those stated above, the information may be disclosed by VA without
your consent if authorized by Federal laws such as the Privacy Act.
Under the Government Paperwork Elimination Act (GPEA) (Public Law 105-277), the Office of Management and Budget (OMB) ensures that agencies, when practicable,
provide for the option of electronic maintenance, submission of disclosure of information and for the use and acceptance of electronic signatures. GPEA states that
electronic records submitted or maintained in accordance with the procedures developed by OMB, or electronic signature or other forms of electronic authentication used
in accordance with such procedures, "shall not be denied legal effect, validity, or enforceability merely because such records are in electronic form" (Public Law 105-277,
section 1707).
RESPONDENT BURDEN: We need this information and your written authorization to obtain your treatment records to help us get the information required to process
your claim. Title 38, United States Code, allows us to ask for this information. You can provide this authorization by signing VA Form 21-4142. Federal law permits
sources with information about you to release that information if you sign a single authorization to release all your information from all possible sources. We will make
copies of it for each source. A few States, and some individual sources of information, require that the authorization specifically name the source that you authorize to
release personal information. In those cases, we may ask you to sign one authorization for each source and we may contact you again if we need you to sign more
authorizations. We estimate that you will need an average of 5 minutes to review the instructions, find the information and complete this form. VA cannot conduct or
sponsor a collection of information unless a valid OMB control number is displayed. Valid OMB control numbers can be located on the OMB Internet Page at
www.
reginfo.gov/public/do/PRAMain. If desired, you may call 1-800-827-1000 to get information on where to send comments or suggestions about this form. If you use the
Telecommunications Device for the Deaf (TDD), the Federal relay number is 711.
PATIENT ACKNOWLEDGMENT: I HEREBY AUTHORIZE the sources listed in Section IV, to release any information that may have been obtained in connection
with a physical, psychological or psychiatric examination or treatment, with the understanding that VA will use this information in determining my eligibility to veterans
benefits I have claimed. I understand that the source being asked to provide the Veterans Benefits Administration with records under this authorization may not require me
to execute this authorization before it provides me with treatment, payment for health care, enrollment in a health plan, or eligibility for benefits provided by it. I
understand that once my source sends this information to VA under this authorization, the information will no longer be protected by the HIPAA Privacy Rule, but will be
protected by the Federal Privacy Act, 5 USC 552a, and VA may disclose this information as authorized by law. I also understand that I may revoke this authorization in
writing, at any time except to the extent a source of information has already relied on it to take an action. To revoke, I must send a written statement to the VA Regional
Office handling my claim or the Board of Veterans' Appeals (if my claim is related to an appeal) and also send a copy directly to any of my sources that I no longer wish
to disclose information about me. I understand that VA may use information disclosed prior to revocation to decide my claim.
NOTE: For additional information regarding VA Form 21-4142, refer to the following website:
https://www.benefits.va.gov/privateproviders/.
VA FORM 21-4142, MAR 2018
PAGE 2
OMB Control No. 2900-0858
Respondent Burden: 5 minutes
Expiration Date: 03/31/2021
VA DATE STAMP
DO NOT WRITE IN THIS SPACE
GENERAL RELEASE FOR MEDICAL PROVIDER INFORMATION
TO THE DEPARTMENT OF VETERANS AFFAIRS (VA)
INSTRUCTIONS - COMPLETE AND ATTACH THIS FORM WITH A SIGNED VA FORM 21-4142,
AUTHORIZATION TO DISCLOSE INFORMATION TO THE DEPARTMENT OF VETERANS AFFAIRS
(VA). IF YOU HAVE MORE THAN FIVE PROVIDERS, FILL OUT ADDITIONAL COPIES OF THIS
FORM, AVAILABLE AT WWW.VA.GOV/VAFORMS.
NOTE - PLEASE READ THE PRIVACY ACT AND RESPONDENT BURDEN INFORMATION
BELOW BEFORE COMPLETING THIS FORM.
SECTION I - VETERAN'S IDENTIFICATION INFORMATION
1. VETERAN/BENEFICIARY'S NAME (First, Middle Initial, Last)
2. SOCIAL SECURITY NUMBER
3. VA FILE NUMBER
4. DATE OF BIRTH (MM/DD/YYYY)
4. VETERAN'S SERVICE NUMBER (If applicable)
SECTION II - PATIENT IDENTIFICATION FOR RECORDS VA IS REQUESTING (If other than veteran)
6. PATIENT'S NAME (First, Middle Initial, Last)
7. SOCIAL SECURITY NUMBER
8. VA FILE NUMBER (If applicable)
SECTION III - MEDICAL PROVIDER INFORMATION
9B. DATE(S) OF TREATMENT:
9A. PROVIDER OR FACILITY NAME
(Include the time period (MM/DD/YYYY)
for the treatment by the provider listed in Item 9A)
From:
To:
From:
To:
(Number and street, P.O. or rural route)
9C. PROVIDER/FACILITY STREET ADDRESS
No. &
Street
City
Apt./Unit Number
State/Province
Country
ZIP Code/Postal Code
10B. DATE(S) OF TREATMENT:
10A. PROVIDER OR FACILITY NAME
(Include the time period (MM/DD/YYYY)
for the treatment by the provider listed in Item 10A)
From:
To:
From:
To:
(Number and street, P.O. or rural route)
10C. PROVIDER/FACILITY STREET ADDRESS
No. &
Street
City
Apt./Unit Number
Country
State/Province
ZIP Code/Postal Code
VA FORM
PAGE 1
21-4142a
MAR 2018
VETERAN'S SOCIAL SECURITY NO.
11B. DATE(S) OF TREATMENT:
11A. PROVIDER OR FACILITY NAME
(Include the time period (month/day/year)
for the treatment by the provider listed in Item 11A)
From:
To:
From:
To:
(Number and street, P.O. or rural route)
11C. PROVIDER/FACILITY STREET ADDRESS
No. &
Street
City
Apt./Unit Number
State/Province
Country
ZIP Code/Postal Code
12B. DATE(S) OF TREATMENT:
12A. PROVIDER OR FACILITY NAME
(Include the time period (month/day/year)
for the treatment by the provider listed in Item 11A)
From:
To:
From:
To:
(Number and street, P.O. or rural route)
12C. PROVIDER/FACILITY STREET ADDRESS
No. &
Street
City
Apt./Unit Number
Country
State/Province
ZIP Code/Postal Code
13B. DATE(S) OF TREATMENT:
13A. PROVIDER OR FACILITY NAME
(Include the time period (month/day/year)
for the treatment by the provider listed in Item 11A)
From:
To:
From:
To:
(Number and street, P.O. or rural route)
13C. PROVIDER/FACILITY STREET ADDRESS
No. &
Street
City
Apt./Unit Number
Country
State/Province
ZIP Code/Postal Code
PRIVACY ACT NOTICE: The VA will not disclose information collected on this form to any source other than what has been authorized under the Privacy Act of
1974 or Title 38, Code of Federal Regulations 1.576 for routine uses (i.e., civil or criminal law enforcement, congressional communications, epidemiological or research
studies, the collection of money owed to the United States, litigation in which the United States is a party or has an interest, the administration of VA programs and
delivery of VA benefits, verification of identity and status, and personnel administration) as identified in the VA system of records, 58VA21/22/28 Compensation,
Pension, Education, and Vocational Rehabilitation and Employment Records - VA, and published in the Federal Register. Your obligation to respond is voluntary.
However, if the information including your Social Security Number (SSN) is not furnished completely or accurately, the health care provider to which this authorization is
addressed may not be able to identify and locate your records, and provide a copy to VA. VA uses your SSN to identify your claim file. Providing your SSN will help
ensure that your records are properly associated with your claim file. Giving us your SSN account information is voluntary. Refusal to provide your SSN by itself will
not result in the denial of benefits. The VA will not deny an individual benefits for refusing to provide his or her SSN unless the disclosure of the SSN is required by
Federal Statute of law in effect prior to January 1, 1975 and still in effect.
RESPONDENT BURDEN: We need this information to obtain your treatment records. Title 38, United States Code, allows us to ask for this information. We estimate
that you will need an average of 5 minutes to review the instructions, find the information and complete this form. VA cannot conduct or sponsor a collection of
information unless a valid OMB control number is displayed. Valid OMB control numbers can be located on the OMB Internet Page at
www.reginfo.gov/public/do/PRAMain. If desired, you may call 1-800-827-1000 to get information on where to send comments or suggestions about this form.
VA FORM 21-4142a, MAR 2018
PAGE 2

Download VA Form 21-4142 Authorization to Disclose Information to the Department of Veterans Affairs

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VA Form 21-4142 and VA Form 21-4142a

VA Form 21-4142a (General Release For Medical Provider Information to the Department of Veterans Affairs) is distributed together with the main VA 21-4142 or as a separate document. Both forms are used to authorize the release of medical provider information and medical records to the VA.

VA Form 21-4142 Instructions

By signing the form the veteran authorizes and requests the disclosure of all medical records and gives permission to release the following information:

  1. All records regarding medical treatment, hospitalization, and outpatient care for all existing conditions including any mental impairments, records of substance abuse, alcoholism, HIV or AIDS, sickle cell anemia, records indicating the presence of communicable or non-communicable disease and genetic test results,

The veteran's psychotherapy notes may not be disclosed to a third party (as defined in 45 C.F.R. §164.501).

  1. Information about how the veteran's condition or impairment affects their ability to participate in everyday tasks.
  2. Any medical records created within 12 months after the date the VA Form 21-4142 is signed.

Where to Send VA Form 21-4142?

The completed digitally-filed or manually-filed forms should be sent to the nearest VA Regional Office.

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