Form FDACS-01828 "Nslp Meal Count Procedures for Automated System" - Florida

What Is Form FDACS-01828?

This is a legal form that was released by the Florida Department of Agriculture and Consumer Services - a government authority operating within Florida. As of today, no separate filing guidelines for the form are provided by the issuing department.

Form Details:

  • Released on March 1, 2013;
  • The latest edition provided by the Florida Department of Agriculture and Consumer Services;
  • Easy to use and ready to print;
  • Quick to customize;
  • Compatible with most PDF-viewing applications;
  • Fill out the form in our online filing application.

Download a printable version of Form FDACS-01828 by clicking the link below or browse more documents and templates provided by the Florida Department of Agriculture and Consumer Services.

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Download Form FDACS-01828 "Nslp Meal Count Procedures for Automated System" - Florida

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Florida Department of Agriculture and Consumer Services
Division of Food, Nutrition and Wellness
NSLP MEAL COUNT PROCEDURES FOR AUTOMATED SYSTEM
SCHOOL YEAR ________
ADAM H. PUTNAM
COMMISSIONER
Instructions: Copy and paste the below procedures on your school’s letterhead.
Agreement Number
______________
System Overview
____________ (name of automated system) is the system being used to manage and assess
students’ data. Our school will use this computerized system to implement and maintain its
breakfast and lunch program. The automated system performs the following functions related to
the breakfast and lunch program (check the ones that apply):
___
generates PIN numbers electronically
___
stores the eligibility status for each student
___
prints reports to include daily edit checks and daily meal count rosters and totals by
eligibility category
___
Other: _________________________________________________
For Meals Served On Site (breakfast and lunch)
Children enter the serving room and line up at the service counter. A child takes a complete
meal from the line and then proceeds to the cashier. The student enters their PIN into the
computer system. The cashier visually verifies that the child has a complete reimbursable meal
and verifies the student’s ID as the child states his or her name, or the cashier will state the
child’s name. Once the meal and ID are verified, the automated system records the “point of
sale transaction” and registers the meal count by eligibility category. The point of service (POS)
is located at the end of the line.
After meal service is complete, the automated system will generate a summary report reflecting
the day’s meal counts by category (free, reduced-price, and paid). A second party check of the
meal counts by eligibility will also be conducted by administrative personnel. If the automated
system does not include a daily edit check report, administrative personnel will conduct manual
edit checks on a daily basis.
Backup Procedures (used in case of automated system failure)
Children enter the serving room and line up at the service counter. A child takes a complete
meal from the line and then proceeds to the cashier. The cashier visually verifies that the child
has a complete reimbursable meal and verifies the student’s ID as the child states his or her
name, or the cashier will state the child’s name. Once the meal and ID are verified, the child is
marked on the roster with a √ as receiving a reimbursable meal. The POS is located at the end
of the line.
FDACS-01828 Rev. 03/13
Page 1 of 2
Florida Department of Agriculture and Consumer Services
Division of Food, Nutrition and Wellness
NSLP MEAL COUNT PROCEDURES FOR AUTOMATED SYSTEM
SCHOOL YEAR ________
ADAM H. PUTNAM
COMMISSIONER
Instructions: Copy and paste the below procedures on your school’s letterhead.
Agreement Number
______________
System Overview
____________ (name of automated system) is the system being used to manage and assess
students’ data. Our school will use this computerized system to implement and maintain its
breakfast and lunch program. The automated system performs the following functions related to
the breakfast and lunch program (check the ones that apply):
___
generates PIN numbers electronically
___
stores the eligibility status for each student
___
prints reports to include daily edit checks and daily meal count rosters and totals by
eligibility category
___
Other: _________________________________________________
For Meals Served On Site (breakfast and lunch)
Children enter the serving room and line up at the service counter. A child takes a complete
meal from the line and then proceeds to the cashier. The student enters their PIN into the
computer system. The cashier visually verifies that the child has a complete reimbursable meal
and verifies the student’s ID as the child states his or her name, or the cashier will state the
child’s name. Once the meal and ID are verified, the automated system records the “point of
sale transaction” and registers the meal count by eligibility category. The point of service (POS)
is located at the end of the line.
After meal service is complete, the automated system will generate a summary report reflecting
the day’s meal counts by category (free, reduced-price, and paid). A second party check of the
meal counts by eligibility will also be conducted by administrative personnel. If the automated
system does not include a daily edit check report, administrative personnel will conduct manual
edit checks on a daily basis.
Backup Procedures (used in case of automated system failure)
Children enter the serving room and line up at the service counter. A child takes a complete
meal from the line and then proceeds to the cashier. The cashier visually verifies that the child
has a complete reimbursable meal and verifies the student’s ID as the child states his or her
name, or the cashier will state the child’s name. Once the meal and ID are verified, the child is
marked on the roster with a √ as receiving a reimbursable meal. The POS is located at the end
of the line.
FDACS-01828 Rev. 03/13
Page 1 of 2
After meal service is complete, the roster will be totaled by the cashier. A second-party check of
the meal counts by eligibility will also be conducted by administrative personnel. In addition,
administrative personnel will conduct edit checks on a daily basis.
Once the automated system is operational, the backup meal counts from the roster will be
manually entered into the system. This will be done to correctly reconcile counts for the daily
reports. The roster will be maintained as part of our meal count records for the program.
At no time will staff use their memory to mark the POS roster.
Roster/Eligibility Codes
Each student will be issued a PIN. Eligibility for students will be identified by using the following
codes to prevent overt identification of meal benefits:
Student ID numbers beginning in: 1000 = Free, 3000 = Reduced-Price, 5000 = Paid
OR
Eligibility Codes are identified by: Free = _________
Reduced = ______
Paid = __________
Payments
Monies for reduced-price and paid meals will be collected in the main office prior to the meal
service to prevent overt identification of those students with a free or reduced-price eligibility
benefit.
Field Trip Meal and Meals Served Outside of the Cafeteria Counting Procedures
Bag lunches will be packed in a cooler and temperatures will be monitored during transport to
the field trip site(s). At the time of meal service on field trips, each child will receive a complete
reimbursable bag lunch from the cooler. They will proceed to the staff in charge of marking the
meals served on the roster. The child will give the staff his/her name (or the staff will state the
child’s name). The staff will then visually verify the child has a complete meal, and the meal
served will be marked with a √ at the POS. The roster will be returned to the administrative
office at the end of the field trip to be added to the day’s meal counts. A second-party check of
the meal counts by eligibility will also be conducted by administrative personnel.
At no time will staff use their memory to mark the POS roster.
I have read the above procedure, understand it, and this is the procedure we have chosen for
counting reimbursable meals.
Sponsor Signature
Date
FDACS-01828 Rev. 03/13
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